Contract Administrator

Green; City of Melbourne; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Access to professional development

Career progression opportunities

Employee assistance program

Job summary

Green by Nature is seeking a Contract Administrator to provide essential support to Contracts and Operations, overseeing a small Contract Administration team from our Port Melbourne office. You will contribute to governance and commercial outcomes under the City of Port Phillip contract.

The role requires practical data entry skills, PO and invoice processing in SAP, and strong attention to detail. You will mentor staff, prepare monthly reports and help maintain the Integrated Management Systems

Qualifications

• Min 3 years' experience in contract support with a strong commercial acumen.
• Strong computer skills with MS Word, Outlook, Excel.
• SAP Business One experience is an advantage but not essential (training provided).
• Strong attention to detail and accuracy in data entry and documentation.
• Demonstrated ability to work as part of a team.
• Excellent time management and organising skills with ability to prioritise conflicting activities.

Responsibilities

• Administrative support to Operations department and Client Account/Contract Managers
• Accurate data entry of daily works and labour/production tracking spreadsheets
• Mentor & support contract administration team
• Monthly Client Reporting and KPI tracking
• Raising Purchase Orders and Processing invoices within SAP
• Maintaining Green by Nature Integrated Management Systems and digital office filing systems
• Contributing to the collaborative team environment with shared responsibility for managing incoming customer enquiries and effective running of the office

Skills

Contract administration

Commercial acumen

Attention to detail

Teamwork

Time management

Tools

SAP Business One

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About The Role

The Contract Administrator is responsible for providing key administration support to our Contracts and Operations teams, while overseeing a small Contract Administration team based in our Port Melbourne office.

You will provide critical commercial and contractual support, ensuring strong governance, compliance, and commercial outcomes throughout the City of Port Phillip contract.

Responsibilities include:

• Administrative support to our Operations department and Client Account/Contract Managers


• Accurate data entry of daily works and labour/production tracking spreadsheets


• Mentor & support contract administration team


• Monthly Client Reporting and KPI tracking


• Raising Purchase Orders and Processing invoices within SAP


• Maintaining Green by Nature Integrated Management Systems and digital office filing systems


• Contributing to the collaborative team environment with shared responsibility for managing incoming customer enquiries and effective running of the office

About You

• Min 3 years' experience in contract support with a strong commercial acumen


• Strong computer skills with demonstrated ability to operate and maintain computerised office systems including Microsoft Word, Outlook, Excel


• SAP Business One experience is an advantage but not essential (training provided).


• Strong attention to detail and accuracy in data entry and documentation.


• Demonstrated ability to work as part of a team.


• Effective time management and organisational skills including ability to prioritise potentially conflicting activities to achieve the required business outcomes.

Benefits

• Opportunity to develop your skills in a supportive and inclusive team culture built on our core values: Accountability, Bravery, and Care


• Work with the best knowledge and resources available in the industry.


• Access to professional development and ongoing training opportunities


• A clear career path with growth opportunities.


• Access to our Employee Assistance Program providing free mental health support

Our Team & Culture

Discover Green by Nature, our purpose is to enhance lives by constructing, nurturing, and maintaining exceptional green spaces. We are committed to maintaining a safe and healthy work environment for all employees. Safety is a critical part of our culture.

We embrace and celebrate diversity, equity, and inclusion. We welcome and encourage applicants from all backgrounds. Accountability, Bravery and Care are our core values.