Construction Project Coordinator — Drive Projects Forward

Aestec Services; Gladstone Regional; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Full-time role

Career development

Competitive salary

Based in Gladstone

Local company

Job summary

Aestec Services is seeking an experienced Project Coordinator for their Gladstone team. The role hands‑on with project administration, commercial coordination and technical support, reporting to the Project Manager.

You’ll manage day‑to‑day coordination, client and subcontractor interactions, and ensure documentation advances smoothly through review and approval. The ideal candidate has construction/project experience, strong organisational skills, and the ability to read project scopes and

Qualifications

• Experience in construction, civil or engineering projects
• Knowledge of project administration and commercial processes
• Ability to manage multiple priorities with attention to detail

Responsibilities

• Coordinate day‑to‑day administration and delivery requirements of projects
• Prepare variations, progress claims, project correspondence and commercial documentation
• Assist with subcontractor scopes, packages, procurement and coordination
• Track project progress, costs, budgets and key deliverables
• Assist with project programs, forecasting and monthly reporting
• Coordinate RFIs, technical documentation and information between site and engineering teams
• Coordinate QA documentation, ITPs, handover documentation and project records
• Liaise with clients, subcontractors, suppliers and internal teams
• Monitor subcontractor compliance, documentation and project requirements
• Prepare reports, meeting minutes, action items and other project documentation
• Identify issues, follow up outstanding items and keep the Project Manager informed
• Provide general project support to ensure projects are delivered safely, efficiently and commercially

Skills

Project coordination

Construction industry

Document control

Client communication

Budget & costs

Time management

Reading drawings/scopes

Independent work

Education

Qualifications in Construction, Engineering, Business or related field

Tools

Project management systems

Job description

Aestec Services is seeking an experienced Project Coordinator for their Gladstone team. The role hands‑on with project administration, commercial coordination and technical support, reporting to the Project Manager.

You’ll manage day‑to‑day coordination, client and subcontractor interactions, and ensure documentation advances smoothly through review and approval. The ideal candidate has construction/project experience, strong organisational skills, and the ability to read project scopes and