Construction Project Coordinator – Contracts & On-Site

Lipman Pty Ltd; Maitland; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Lipman Pty Ltd is seeking a Project Co-ordinator in Maitland, NSW. You will assist the Project Manager with contract administration, cost reporting, and on-site coordination of activities.

The role requires strong communication, basic construction programming knowledge, and a commitment to quality and safety. Ideal candidates will have tertiary qualifications in building and proven contract administration experience in the building industry.

Qualifications

• Experience in contract administration within the building industry.
• Ability to handle financial administration tasks.
• Strong computer literacy across common software.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Project Manager with contract administration and cost reporting.
• Coordinate on-site activities and subcontractor scheduling.
• Prepare and issue project documentation and tenders as required.
• Liaise with clients, suppliers, and authorities; attend meetings.
• Ensure compliance with Lipman’s quality, safety and environmental requirements.
• Provide guidance and coaching to site team as needed.

Skills

Contract Administration

Financial Administration

Computer literacy

Strong communication

Construction programming knowledge

Quality assurance

Education

Tertiary qualifications in Building Industry

Job description

Position Overview:

The Project Co-ordinator will assist the Project Manager with the administration of one or more projects. This role will include contract administration and the co-ordination of on-site activities.

Core skills required:

· Contract Administration

· Financial Administration

· Computer literacy

· Strong communication.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

· Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.

· Ensure that all invoicing is correctly coded and mathematically correct.

· All invoices are to be processed in a timely way.

· Ensure that amendments are raised for all approved variations and back charges.

· Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.

· Assist in the development of Subcontractor scopes of work.

· Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.

· Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.

· Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.

· Issue of Contract documentation.

· Ensure all relevant sub contractor employment requirements are adhered to.

· Develop and maintain supply schedules (e.g. concrete, Reo, etc.).

Personnel Management

· Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.

· Effective delegation of tasks to site team members in relation to skill and ability.

· Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.

· Provide advice to Project Manager with regard to the suitability of direct reports.

· Conduct performance and development reviews on direct reports.

Formal Communication

· Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.

· Attend and participate in all relevant meetings.

· Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

Quality, Safety and Environment

· Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.

· Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.

· Identify improvements in efficiency, WHS & Environmental performance, quality and cost.

· Manage sample submission and approval process to ensure expectations are met.

· Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.

· Participate in preparing SWMS and ITP’s as required.

· Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.

· Initiate or recommend solutions to rectify deficiencies or issues.

· Work in a safe manner without risk to themselves, others or the environment;

Correctly use and maintain personal protective equipment.

Qualifications

Ideally will have tertiary qualifications in the Building Industry.

Experience

Proven experience in contract administration in the Building Industry.

Reports to:

· Project Manager and/or

· Site Manager

Personal Attributes

· Fair

· Honest

· Diligent

· Self Motivated

· A Team Player

· A Problem Solver

· Proactive

· Enthusiastic