Conference Sales & Events Coordinator

Minor International; Pokolbin; On-site; AUD 34,000 - 52,000; Part time

Benefits offered by this job

Career growth

Hotel discounts

Global perks

Retail rewards

Experiences

Health insurance

Wellness support

Job summary

Oaks Cypress Lakes Resort, part of Minor Hotels in Australasia, seeks a motivated Conference Sales & Events Coordinator to join our team on a part-time basis. You will be the primary contact for conferences, corporate functions, weddings, retreats, and other events, coordinating with operational teams to ensure seamless delivery from enquiry to completion.

Ideal candidates have experience in event coordination or hospitality, with excellent organisation and communication skills and a

Qualifications

• Experience in event coordination, conference sales, hospitality, or similar role.
• Strong organisational skills and exceptional attention to detail.
• Excellent communication and relationship-building abilities.
• Sales-focused mindset with a passion for delivering customer experiences.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive, positive and solutions-focused approach.

Responsibilities

• Manage event enquiries from initial contact through to post-event follow-up.
• Prepare proposals, contracts, function sheets, and event orders.
• Coordinate all event logistics including room setup, catering, AV, and supplier arrangements.
• Conduct site inspections and assist in securing new business opportunities.
• Build and maintain relationships with clients and stakeholders.
• Ensure accurate booking administration, payments, and documentation.
• Attend event briefings and communicate requirements across departments.
• Be present during events to ensure successful delivery and manage last-minute changes.
• Promote resort facilities and maximise conference and event revenue opportunities.

Skills

Event coordination

Hospitality experience

Sales mindset

Communication skills

Organisational skills

Job description

Minor Hotels is one of Australasia’s largest accommodation providers, managing over 70 properties in the region and a global portfolio of 640 properties across more than 66 countries. Our brands, Anantara, Avani, Oaks, NH Hotels, NH Collection, nhow, and Tivoli, span six continents, including Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe, and South America. Joining Minor means partnering with a diverse, expanding global organisation offering boundless opportunities to thrive and succeed.

Our people are the heart of our success, and we are committed to investing in your skills to support your career growth and advancement. You’ll feel valued as part of a tight-knit team, united in delivering exceptional guest experiences and thriving in a company dedicated to fostering an outstanding workplace culture.

Oaks Cypress Lakes Resort is seeking a motivated and organised Conference Sales & Events Coordinator to join our team on a part-time basis. This exciting role combines sales, event planning, client relationship management, and event delivery, making it perfect for someone who thrives in a fast-paced hospitality environment and enjoys seeing events through from enquiry to completion.

About the Role

As the Conference Sales & Events Coordinator, you will be the primary contact for clients planning conferences, corporate functions, weddings, retreats, and special events. Working closely with operational teams across the resort, you'll ensure every event is delivered seamlessly while building strong client relationships and identifying new business opportunities.

Key Responsibilities

• Manage event enquiries from initial contact through to post-event follow-up
• Prepare proposals, contracts, function sheets, and event orders
• Coordinate all event logistics, including room setup, catering, audiovisual requirements, and supplier arrangements
• Conduct site inspections and assist in securing new business opportunities
• Build and maintain strong relationships with clients and key stakeholders
• Ensure accurate booking administration, payments, and documentation
• Attend event briefings and communicate requirements across departments
• Be present during events to ensure successful delivery and manage any last-minute changes
• Promote resort facilities and maximise conference and event revenue opportunities

This is a part-time position; however, flexibility is essential. While many hours will be worked during standard business hours, events may occasionally require attendance after hours, on weekends, or public holidays to support successful event delivery.

To be successful in this role, you will have:

• Previous experience in event coordination, conference sales, hospitality, or a similar role
• Strong organisational skills and exceptional attention to detail
• Excellent communication and relationship-building abilities
• A sales-focused mindset with a passion for delivering outstanding customer experiences
• The ability to manage multiple priorities in a fast-paced environment
• A proactive, positive, and solutions-focused approach

At Minor Hotels, we value our people as the heart of our success. Joining Minor means, you’ll enjoy a rewarding package designed to support your professional growth, wellbeing, and work-life balance:

• Career Growth:Learning and developmentprograms to boost your career.
• Exclusive Hotel Deals: 50% off stays at Minor Hotels in Australasia; 20% off for friends and family.
• Global Perks:International accommodation discounts across our hotel brands.
• Retail Rewards:Cashbackand discountsat 400+ top retailers in AU/NZ.
• Experiences: Discounted entertainment and activities.
• Banking and Insurance:Exclusive health insurance offers and workplace banking benefits.
• Wellness Boost: EAP and tailored wellness support

Our people drive the success of our business; We are a dynamic organisation dedicated to delivering exceptional guest experiences. We invest in your skills and foster a workplace culture that celebrates innovation, collaboration, and personal growth.

Currently, we are only accepting applications from candidates who have working rights within Australia or New Zealand.