Completions Coordinator - HME

Chandler Macleod; Western Australia; On-site; AUD 85,000 - 115,000; Full time

Job summary

Chandler Macleod is seeking an experienced Completions Coordinator - HME to support delivery, commissioning and handover of Heavy Mobile Equipment project work packages in a Perth CBD-based role.

You will work with multidisciplinary teams to coordinate completions activities, manage documentation, and ensure readiness for commissioning, acceptance and handover on a major mining project.

Qualifications

• Experience in completions, commissioning, project coordination or a similar role within mining, resources, heavy industry or major project environments.

Responsibilities

• Coordinate completions activities to support commissioning and handover readiness.
• Manage and maintain completions documentation, certificates and records.
• Track and monitor NOEs, CVCs, DACs, RFCCs, RFSUs and IRCs.
• Maintain completions trackers, registers, matrices and status reports.
• Monitor ITRs, punch-lists, defects and outstanding actions through to close-out.
• Prepare and distribute completions progress reports and status updates.
• Liaise with engineering, construction, commissioning, QA/QC, operations and vendor stakeholders to resolve issues.
• Monitor compliance with project completions and documentation requirements.
• Identify risks, delays and barriers to commissioning readiness.
• Support system handover, acceptance and project close-out activities.

Skills

Completions coordination

Project coordination

Documentation management

Stakeholder engagement

Attention to detail

Tools

Trackers

Reporting tools

Job description

Completions Coordinator - HME

Location: Perth CBD

Duration: 12-Month Contract

Start Date: Mid-December 2026

Roster: Monday to Friday (5:2)

Hours: 9 Hours Per Day

About the Role

We are seeking an experienced Completions Coordinator - HME to support the successful delivery, commissioning and handover of Heavy Mobile Equipment (HME) project work packages.

Working closely with construction, commissioning, engineering, QA/QC, operations and vendor teams, you will be responsible for coordinating completions activities, managing documentation and certification requirements, and ensuring systems are ready for commissioning, acceptance and handover.

This is an excellent opportunity to join a major resources project in a Perth CBD-based role and contribute to the structured close-out and handover of critical HME assets.

Key Responsibilities

• Coordinate HME completions activities to support commissioning and handover readiness.
• Manage and maintain completions documentation, certificates and records.
• Track and monitor Notices of Energisation (NOEs), Construction Verification Certificates (CVCs), Discipline Acceptance Certificates (DACs), Ready for Commissioning Certificates (RFCCs), Ready for Start-Up Certificates (RFSUs) and Inspection Release Certificates (IRCs).
• Maintain completions trackers, registers, matrices and status reports.
• Monitor Inspection and Test Records (ITRs), punch-list items, defects and outstanding actions through to close-out.
• Prepare and distribute completions progress reports and status updates.
• Liaise with engineering, construction, commissioning, QA/QC, operations and vendor stakeholders to resolve outstanding issues.
• Monitor compliance with project completions and documentation requirements.
• Identify and escape risks, delays and barriers to commissioning readiness.
• Support system handover, acceptance and project close-out activities.

About You

• Experience in completions, commissioning, project coordination or a similar role within mining, resources, heavy industry or major project environments.
• Demonstrated experience managing completions documentation, certification and handover processes.
• Strong understanding of completions workflows, including ITRs, punch lists, defects management and close-out requirements.
• Experience working with HME, mobile equipment projects or related work packages highly regarded.
• Solid document control, records management and traceability experience.
• Strong proficiency maintaining trackers, registers and reporting tools.
• Ability to coordinate across multidisciplinary project teams.
• Excellent organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and commitment to data accuracy and completeness.
• Strong communication and stakeholder engagement skills with a collaborative approach.

What's on Offer

• 12-month contract with potential for extension.
• Perth CBD location.
• Mid-December start.
• Opportunity to contribute to a major mining and infrastructure project.
• Collaborative team environment supporting a significant HME delivery program.