Competitions Coordinator

Hockey QLD; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Job summary

Hockey Queensland seeks a Competitions Coordinator to plan, organise, and deliver State Championships (indoor and outdoor) across Queensland. You will support Hockey One match day operations and work with associations to ensure events are well-run, compliant, and enjoyable for players, officials, and volunteers.

The role requires strong organisational skills, attention to detail, and the ability to manage budgets, draw frameworks, and train volunteers.

Qualifications

• Experience in hockey, preferably with event or competition coordination.
• Strong organisational and project management skills.
• Excellent interpersonal and communication abilities, both verbal and written.
• Proficiency in IT tools including competition databases, Microsoft Office, and event management systems.
• High attention to detail and ability to meet deadlines.
• Knowledge of best practices in running sports competitions and events.
• Current Blue Card or ability to obtain one.
• Understanding of the structure of hockey in Queensland, including associations and competitions.
• Experience working with technical officials, umpires and event volunteers.
• Experience running events compliant with National or state sport policies.

Responsibilities

• Plan, organise, and deliver State Championships (indoor and outdoor), ensuring high-quality operational execution
• Communicate key competition information to associations, teams, officials, and volunteers in a timely manner
• Maintain and annually review competition manuals, regulations and operational procedures to ensure consistency across events
• Liaise with host associations and provide on-ground support to ensure successful championship delivery
• Manage event databases and implement paperless entry procedures to streamline processes
• Coordinate participation and appointment of State Championship officials, including compliance with minimum standards
• Ensure trophies, awards, and other event materials are prepared and presented at State Championships
• Lead development and implementation of draw frameworks for all State Championships
• Support the General Manager and team with Hockey One match day operations, contributing to the overall fan and participant experience
• Collaborate with the Marketing and Communications Manager to promote State Championships and showcase achievements of players, officials, and volunteers
• Coordinate and assist operational committees, including Masters, Indoor and Officiating, ensuring effective communication and collaboration
• Liaise with Hockey Australia events team and Officiating Advisory Group for umpire fitness testing and National recommendation lists
• Respond to association enquiries about competitions and provide resources, training, or solutions when needed
• Assist and train association volunteers in the use of competition software and competition procedures
• Manage the budget for all competitions, ensuring events operate within specified financial parameters
• Conduct event and officials post-event evaluations to identify areas of improvement and celebrate key successes
• Support the General Manager - Hockey Operations with competition and event reviews
• Support the General Manager – Hockey Operations with integrity issues that may arise from State Championships and HQ events
• Ensure compliance with Hockey Qld policies, including child safe standards, at all competitions and events
• Manage the office in the following areas: stationary, couriers/mail, official’s uniforms
• Manage the Hockey Queensland Unfinancial List and ensure member registration payments are received and recorded appropriately through the RevolutioniseSport database
• Contribute to the office administration duties
• Contribute to the overall success and delivery of other Hockey Queensland activities and projects as directed
• Maintain the Hockey Queensland website, Officiating Facebook page and WhatsApp group for all event and competition related activities

Skills

Organisational skills

Project management

Interpersonal communication

IT tools

Attention to detail

Sports event knowledge

Blue Card

Stakeholder coordination

Tools

Competition databases

Microsoft Office

Event management systems

Job description

The Competitions Coordinator is responsible for the planning, organisation, and delivery of high-quality hockey competitions in Queensland. This role focuses on coordinating the State Championships (indoor and outdoor), supporting Hockey One match day operations, and assisting associations with their competition needs.

Through exceptional organisational skills and a participant-first mindset, the Competitions Coordinator ensures events are well-planned, compliant, and enjoyable for all stakeholders. They also provide support to operational committees and work closely with associations to develop and maintain best practices for running competitions.

Position Responsibilities

Competition and Event Coordination

• Plan, organise, and deliver State Championships (indoor and outdoor), ensuring high-quality operational execution
• Communicate key competition information to associations, teams, officials, and volunteers in a timely manner
• Maintain and annually review competition manuals, regulations and operational procedures to ensure consistency across events
• Liaise with host associations and provide on-ground support to ensure successful championship delivery
• Manage event databases and implement paperless entry procedures to streamline processes
• Coordinate participation and appointment of State Championship officials, including compliance with minimum standards
• Ensure trophies, awards, and other event materials are prepared and presented at State Championships
• Ensure participants are financial to compete in competitions
• Lead development and implementation of draw frameworks for all State Championships

Hockey One and Event Support

• Support the General Manager and team with Hockey One match day operations, contributing to the overall fan and participant experience
• Collaborate with the Marketing and Communications Manager to promote State Championships and showcase achievements of players, officials, and volunteers

Stakeholder and Committee Support

• Coordinate and assist operational committees, including Masters, Indoor and Officiating, ensuring effective communication and collaboration
• Liaise with Hockey Australia events team and Officiating Advisory Group for umpire fitness testing and National recommendation lists
• Respond to association enquiries about competitions and provide resources, training, or solutions when needed
• Assist and train association volunteers in the use of competition software and competition procedures

Budget Management

• Manage the budget for all competitions, ensuring events operate within specified financial parameters

Evaluation and Reporting

• Conduct event and officials post-event evaluations to identify areas of improvement and celebrate key successes
• Support the General Manager - Hockey Operations with competition and event reviews

Other Administration Tasks

• Support the General Manager – Hockey Operations with integrity issues that may arise from State Championships and HQ events
• Ensure compliance with Hockey Qld policies, including child safe standards, at all competitions and events
• Manage the office in the following areas: stationary, couriers/mail, official’s uniforms
• Manage the Hockey Queensland Unfinancial List and ensure member registration payments are received and recorded appropriately through the RevolutioniseSport database
• Contribute to the office administration duties
• Contribute to the overall success and delivery of other Hockey Queensland activities and projects as directed
• Maintain the Hockey Queensland website, Officiating Facebook page and WhatsApp group for all event and competition related activities

Qualifications, Skills, and Experience

• Practical experience in hockey, preferably with event or competition coordination
• Strong organisational and project management skills
• Excellent interpersonal and communication abilities, both verbal and written
• Proficiency in IT tools including competition databases, Microsoft Office, and event management systems
• High attention to detail and ability to meet deadlines
• Knowledge of best practices in running sports competitions and events
• Current Blue Card or ability to obtain one
• An understanding of the structure of hockey in Queensland, including associations and competitions.
• Experience in working with technical officials, umpires and event volunteers.
• Experience running events compliant with National or state sport policies.

Child Safety Obligations

Hockey Queensland is committed to providing a child-safe environment. In this role, you will work with children and young people or make decisions that affect them.

Key requirements include the ability to:

• Ensure the safety and wellbeing of children and young people through compliance with the National Integrity Framework Child Safeguarding Policies.
• Maintain valid Blue Card, police records, and reference checks.
• Take immediate action and report any suspected abuse or misconduct. Hockey Queensland has zero tolerance for any abusive behaviour.

Other Requirements

• Flexibility to travel across Queensland and work outside standard business hours for events as needed.

Why Join Hockey Queensland?

This is your chance to be part of a close-knit, purpose-driven team working to grow the sport we love. We’ll back you with the tools you need to make your mark, and give you the flexibility to deliver programs across the state with passion and creativity.

If you believe in sport for all and want to see more Queenslanders playing hockey, we’d love to hear from you.