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Benefits offered by this job

Hybrid work from home/office model

Salary packaging up to $15,900

Generous leave benefits

Job summary

Victoria Legal Aid is seeking an Executive Assistant to Directors in Melbourne. The role provides high-level executive support to two Directors, managing complex diaries, coordinating administrative activities, and supporting directorate processes in a hybrid work environment.

Based in the Melbourne CBD, the role partners with the Executive Assistant to the Executive Director on strategic projects and events, ensuring confidentiality and professional liaison with internal and external

Qualifications

• Demonstrated high level organisational skills including the ability to manage own work priorities, prioritise and manage competing demands.
• Demonstrated ability to proactively manage complex diaries.
• Demonstrated interpersonal skills including tact, diplomacy and discretion, the ability to liaise effectively with stakeholders.
• Experience with Microsoft Office and Records Manager or similar systems.

Responsibilities

• Manage complex diaries and workflows for Directors.
• Coordinate administrative activities and Directorate processes.
• Collaborate with the Executive Assistant to the Executive Director on cross-directorate initiatives and events.

Skills

Diary management

organisational skills

Stakeholder liaison

Microsoft Office

Tools

Microsoft Office Suite

Records Manager

Job description

Executive Assistant to Directors

New

3001 Melbourne Victoria Legal Aid

Posted today

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Job Description

The role is responsible for managing complex diaries and workflows and coordinating administrative activities.

• Full time with part time (0.8 FTE) applications considered
• Salary range: $89,029 - $104,924 plus super
• Up to $15,900 in salary packaging, flexible hybrid work arrangement

About the role

The purpose of this position is to provide high level executive support and co-ordination to the Director of Criminal Law (Summary Crime and Therapeutic Justice) (job-share) and the Director of Criminal Law (Youth Crime, Indictable Crime and Appeals and Strategic Litigation).

The role is responsible for managing complex diaries and workflows and coordinating administrative activities. The role will also work closely with the Executive Assistant to the Executive Director on relevant directorate processes, strategic projects, program initiatives and events across the Criminal Law Program and is a member of the Executive Support Forum working closely with other executive support officers across VLA.

This role is based at our Melbourne CBD office on Wurundjeri Country.

About you

As our ideal candidate, you will possess:

• Demonstrated high level organisational skills including the ability to manage own work priorities, prioritise and manage competing demands, meet deadlines, forward plan, problem solve and identify, anticipate and address preparation needs for the Directors.
• Demonstrated ability to proactively manage complex diaries.
• Demonstrated interpersonal skills including tact, diplomacy and discretion, the ability to maintain confidentiality, the exercise of sound judgement and the ability to liaise effectively and collaboratively with internal and external stakeholders at all levels.
• Demonstrated experience or capacity to quickly acquire skills in different software applications including Microsoft office suite applications, Records Manager and other administrative and project software.
• A knowledge of the general business of VLA and a commitment to our vision and values.

Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If your CV doesn't align perfectly with our job description, we strongly encourage you to apply. You may be just the right candidate.

About VLAWe offer legal representation, family dispute resolution and non-legal advocacy to those who need it most. With over 1500+ staff employed in 16 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.

Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve.

Employee benefits

• A focus on work-life balance, including flexibleworking arrangements
• Hybridwork fromhome& office model
• Generous leave benefits, including:
  • Three days paid seasonal leave (to be taken between Boxing Day and New Year's Day public holidays)
  • Paid gender affirmation leave
  • Five days both paid reproductive and fertility leave per calendar year
• Annual 3% salary increase each December plus performance-related salary incentives
• Attractive salary packaging options including General Expenses up to $15,900, Meals & Entertainment up to $2,650 PLUS Novated Leasing
• Individual learn ing and professional development opportunities, tailored to your role and career goals
• Free annual flu vaccinations
• Access to gym and end-of-trip facilities at our CBD office
• Access to our Employee Assistance Program, including confidential counselling and access to a range of mental health and wellbeing resources.

Applications close by 11.59pm on 1/11/2026

Other relevant information

It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.

VLA is committed to putting the safety and wellbeing of children first.

Diversity, equity, and inclusion is an everyday part of how we work. We give people a place to belong and support to thrive, an environment where everyone can be comfortable being themselves and has equal opportunities to grow and succeed. We embrace difference, celebrate people for who they are, and for the diversity they bring that helps us better understand and connect with our customers and communities worldwide.