Executive Assistant to Directors

Victoria Legal Aid; Melbourne; Hybrid; AUD 89,000 - 105,000; Full time

Benefits offered by this job

Flexible working

Hybrid work model

Generous leave benefits

Salary packaging options

Myki transport discounts

Professional development

Job summary

Victoria Legal Aid in Melbourne CBD is seeking an experienced executive support professional to assist the Directors of Criminal Law (Summary Crime and Therapeutic Justice) and (Youth Crime, Indictable Crime and Appeals and Strategic Litigation).

The role focuses on high level coordination, complex diary management, and delivering administrative support across the Criminal Law Program. It offers flexible hybrid working arrangements and generous leave entitlements.

Qualifications

• High level organisational skills to manage priorities, deadlines, forward plan and problem solve.
• Ability to proactively manage complex diaries.
• Strong interpersonal skills, discretion and ability to liaise with stakeholders at all levels.
• Experience or capacity to quickly acquire skills in software includingMicrosoft Office, Records Manager and other admin/project tools.
• Knowledge of the general business of Victoria Legal Aid and commitment to its values.

Responsibilities

• Provide high level executive support and co-ordination to the Directors of Criminal Law.
• Manage complex diaries and workflows, coordinating administrative activities.
• Collaborate with the Executive Assistant to support directorate processes, strategic projects and events.
• Work across the Criminal Law Program and participate in Executive Support Forum with other executives.
• Based at Melbourne CBD office on Wurundjeri Country.

Skills

Organisational skills

Diary management

Interpersonal skills

MS Office

Records Manager

Project software

Tools

MS Office Suite

Records Manager

Project software

Job description

• Full time with part time (0.8 FTE) applications considered
• Salary range: $89,029 - $104,924 plus super
• Up to $15,900 in salary packaging, flexible hybrid work arrangement

About the role

The purpose of this position is to provide high level executive support and co-ordination to the Director of Criminal Law (Summary Crime and Therapeutic Justice) (job-share) and the Director of Criminal Law (Youth Crime, Indictable Crime and Appeals and Strategic Litigation).

The role is responsible for managing complex diaries and workflows and coordinating administrative activities. The role will also work closely with the Executive Assistant to the Executive Director on relevant directorate processes, strategic projects, program initiatives and events across the Criminal Law Program and is a member of the Executive Support Forum working closely with other executive support officers across VLA.

This role is based at our Melbourne CBD office on Wurundjeri Country.

About you

As our ideal candidate, you will possess:

• Demonstrated high level organisational skills including the ability to manage own work priorities, prioritise and manage competing demands, meet deadlines, forward plan, problem solve and identify, anticipate and address preparation needs for the Directors.
• Demonstrated ability to proactively manage complex diaries.
• Demonstrated interpersonal skills including tact, diplomacy and discretion, the ability to maintain confidentiality, the exercise of sound judgement and the ability to liaise effectively and collaboratively with internal and external stakeholders at all levels.
• Demonstrated experience or capacity to quickly acquire skills in different software applications including Microsoft office suite applications, Records Manager and other administrative and project software.
• A knowledge of the general business of VLA and a commitment to our vision and values.

Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If your CV doesn't align perfectly with our job description, we strongly encourage you to apply. You may be just the right candidate.

About VLA We offer legal representation, family dispute resolution and non-legal advocacy to those who need it most. With over 1500+ staff employed in 16 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.

Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve.

Employee benefits

• A focus on work-life balance, including flexibleworking arrangements
• Hybridwork fromhome& office model
• Generous leave benefits, including:
  • Three days paid seasonal leave (to be taken between Boxing Day and New Year's Day public holidays)
  • Paid gender affirmation leave
  • Five days both paid reproductive and fertility leave per calendar year
• Annual 3% salary increase each December plus performance-related salary incentives
• Attractive salary packaging options including General Expenses up to $15,900, Meals & Entertainment up to $2,650 PLUS Novated Leasing
• Discounted annualMyki public transport passes
• Individual learning and professional development opportunities, tailored to your role and career goals
• Free annual flu vaccinations
• Access to gym and end-of-trip facilities at our CBD office
• Access to our Employee Assistance Program, including confidential counselling and access to a range of mental health and wellbeing resources.

Other relevant information

It is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.

VLA is committed to putting the safety and wellbeing of children first.