Company Vehicle Coordinator (Automotive/OEM)

Geely Auto; Sydney; Presencial; AUD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Geely Australia is seeking a proactive Company Vehicle Coordinator to manage the end-to-end fleet lifecycle, including allocation, handover, registration, insurance, servicing and de-fleet.

You will work with HR, Finance and external suppliers to ensure compliant and efficient vehicle operations across Australia. The role requires strong organisation and 2–4 years in fleet coordination.

Formación

• Approx. 2–4 years' experience in fleet coordination or automotive administration.
• Experience with vehicle disposal, de-fleet or auction processes is advantageous.
• Strong organisational skills and attention to detail.
• Good communication and stakeholder management abilities.

Responsabilidades

• Coordinate day-to-day administration of the company's vehicle fleet including allocations and handover.
• Maintain an up-to-date vehicle register with allocation, insurance and servicing details.
• Coordinate registration, insurance, servicing, repairs and vehicle movements.
• Manage de-fleet, auction, disposal processes and related documentation.
• Prepare fleet reports and monitor deadlines for registrations and renewals.

Conocimientos

Fleet coordination

Automotive administration

Vehicle operations

Used vehicle operations

Stakeholder management

Microsoft Excel

Record keeping

Herramientas

Excel

Descripción del empleo

Company Vehicle Coordinator (Automotive/OEM)

• Geely is a global leader in smart electric vehicles and automotive innovation.
• Own iconic brands like Geely Auto, Zeekr, Volvo, Polestar, Lotus, and hold a 17% stake in Aston Martin.
• With $100B+ assets and 140,000+ employees worldwide.
• 30,000+ engineers & designers across China, Sweden, the UK, the U.S., and Germany.
• 4,000+ sales/service locations worldwide.
• Fortune Global 500 company for 13 consecutive years.
• Pioneering AI-driven automotive solutions with one of the largest cloud computing center powers(1.02 Exaflops/sec).
• Geely’s Geespace launched 20 satellites to enable safe autonomous driving.
• World-class digitalisation and AI-driven manufacturing.
• Core Value: Truth-seeking & practical, hardworking & enterprising, collaborative & innovative
• Culture: Achiever, Problem-Solving, Benchmarking, Compliance

About the Role

We are seeking an organised and proactive Company Vehicle Coordinator to support the end-to-end management of Geely Australia's company vehicle fleet. The role coordinates the full vehicle lifecycle, including vehicle allocation, handover and return, registration, insurance, servicing, repairs, incidents, fleet records, de-fleet, used vehicle disposal and auction activities. Working closely with employees, Finance, HR, internal business teams and external suppliers, the role helps ensure company vehicles are managed efficiently, safely and in accordance with company policies and operational requirements.

Company Vehicle & Fleet Coordination

Coordinate the day-to-day administration and operation of the Company's vehicle fleet, including company vehicles, employee-assigned vehicles and pool vehicles.

Maintain an accurate and up-to-date vehicle register covering vehicle details, allocation, location, registration, insurance, servicing, condition and status.

Coordinate vehicle allocation, collection, handover, transfer and return processes.

Conduct or coordinate vehicle condition checks at handover and return and ensure relevant documentation, photographs and records are maintained.

Monitor vehicle availability and support effective utilisation of the company fleet.

Coordinate vehicle movements between offices, employees, dealerships, storage facilities and other locations where required.

Registration, Insurance & Compliance

Coordinate vehicle registration, renewal and other regulatory requirements.

Maintain accurate registration and insurance records and proactively monitor relevant expiry dates.

Liaise with insurers and relevant stakeholders regarding vehicle insurance matters and claims.

Ensure company vehicles and related documentation are managed in accordance with Company Vehicle Policy and applicable requirements.

Maintain appropriate fleet records for internal review, audit and compliance purposes.

Servicing, Maintenance & Repairs

Coordinate scheduled servicing, maintenance, tyre replacement, repairs and other vehicle requirements.

Liaise with dealerships, repairers, service centres and other suppliers to arrange inspections, quotations and repairs.

Monitor repair progress and follow up with suppliers to ensure vehicles are returned to service within appropriate timeframes.

Maintain records of vehicle servicing, maintenance, repairs and associated costs.

Identify and escalate recurring vehicle issues, unusual repair costs or operational risks where appropriate.

Vehicle Damage, Incidents & Claims

Coordinate the reporting and documentation of vehicle accidents, damage and other incidents.

Obtain relevant information, photographs, quotations, repair assessments and supporting documentation.

Liaise with employees, insurers, repairers and other relevant parties to progress vehicle damage and insurance matters.

Maintain clear records of incidents, damage assessments, repair costs and outcomes.

Provide relevant factual information and supporting documentation to HR and Finance where an incident may involve employee responsibility or payment under the Company Vehicle Policy.

Follow up outstanding actions to ensure vehicle-related matters are resolved in a timely manner.

Tolls, Infringements & Vehicle Costs

Coordinate administration of tolls, parking charges, traffic infringements and other vehicle-related charges.

Identify the relevant vehicle user and provide supporting information to the appropriate internal stakeholder for further action.

Maintain appropriate records of vehicle-related charges and outstanding matters.

Work with Finance and other internal stakeholders to support accurate processing and reconciliation of fleet expenses.

Used Vehicles, De-fleet & Auction

Coordinate the de-fleet and disposal of company vehicles in accordance with approved fleet plans and internal approval processes.

Manage the end-to-end vehicle disposal process, including vehicle inspection, condition assessment, valuation, preparation and transfer to approved auction houses, dealerships or other disposal channels.

Liaise with auction houses, dealerships and other external partners to arrange vehicle collection, transportation, assessment, listing and sale.

Obtain and compare vehicle valuations and relevant market information to support appropriate disposal decisions.

Coordinate vehicle preparation prior to disposal, including servicing, repairs, cleaning, removal of company property and completion of required documentation.

Maintain accurate records of used vehicles and vehicles listed for disposal, including auction status, sale results, final disposal values and associated costs.

Coordinate registration cancellation or transfer, ownership documentation and other administrative requirements following vehicle disposal.

Work closely with Finance to reconcile vehicle sale proceeds, auction fees, repair costs and other disposal-related expenses.

Monitor used vehicle and auction outcomes and prepare reporting on disposal volumes, values, costs and performance.

Support continuous improvement of de-fleet, used vehicle and auction processes to improve efficiency, control and commercial outcomes.

Liaise with dealerships, fleet providers, insurers, registration authorities, roadside assistance providers, repairers, auction houses and other external suppliers.

Obtain and review quotations and invoices and coordinate internal approvals where required.

Work closely with HR, Finance, Sales, Aftersales and other internal teams on company vehicle matters.

Respond to employee enquiries regarding company vehicle processes and policy requirements.

Support continuous improvement of fleet administration processes, controls and record keeping.

Reporting & Administration

Maintain accurate electronic records and documentation for all company vehicles throughout the vehicle lifecycle.

Prepare regular fleet reports covering vehicle allocation, utilisation, servicing, repairs, incidents, costs, de-fleet and disposal activities.

Monitor upcoming registration, insurance, servicing and other key deadlines and take proactive action.

Support fleet budgeting, invoice reconciliation and cost tracking where required.

Assist with fleet-related projects and undertake other reasonable duties related to the Company's business operations.

About You

Approximately 2–4 years' experience in fleet coordination, automotive administration, vehicle operations, used vehicle operations or a similar role.

Previous experience within an automotive OEM, dealership, fleet management, vehicle leasing, rental, auction or related automotive environment is highly regarded.

Experience with vehicle disposal, de-fleet, used vehicle sales or auction processes would be advantageous.

Good understanding of vehicle registration, insurance, servicing, repairs and general fleet administration.

Strong organisational skills and the ability to manage multiple vehicles, suppliers and competing priorities.

High attention to detail and strong record-keeping capability.

Strong communication and stakeholder management skills, with confidence dealing with employees and external suppliers.

Proficient in Microsoft Excel and other business administration or fleet management systems.

Proactive, hands-on and comfortable following outstanding matters through to completion.

Full Australian working rights.

Why Join Geely Australia?

Join a rapidly growing global automotive OEM.

Gain broad exposure to end-to-end vehicle fleet operations within the Australian automotive industry.

Work across company vehicles, fleet operations, used vehicle disposal and auction activities.

Collaborate with a wide range of internal stakeholders, dealerships and automotive service providers.

Develop your automotive operations and fleet management experience as Geely continues to expand in Australia.

* Please note this is a 2 years fix-term position, with strong potential to transition to permanent employment, subject to business needs and individual performance.