Company Secretary - Sydney

Automic Group; Sydney; On-site; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Professional career growth

Development opportunities

Supportive & fast paced environment

Job summary

Automic Group, an Australian leader in registry, fund administration and investor services, seeks a Company Secretary to lead governance across a diverse client portfolio. You will guide handling of Board and Committee obligations, ensure accurate reporting and lodgements, and provide strategic governance advice to clients with ASX-listed entities.

You will work closely with a Principal, mentoring junior staff, advancing processes, and maintaining strong client relationships.

Qualifications

• Bachelor's degree or higher in law, business, accounting or related discipline.
• At least 3 years' experience in a company secretarial role for ASX-listed entities.
• Strong knowledge of Australian corporate law, including Corporations Act 2001.
• Solid understanding of ASX Listing Rules and continuous disclosure obligations.
• Regulatory frameworks beyond Corporations Act and ASX rules familiarity.

Responsibilities

• Proactively manage governance and compliance for a portfolio of clients, including board and committee meeting prep, minutes, tracking obligations and year-end lodgements.
• Provide strategic advice on corporate law, ASX rules, risk management and governance matters.
• Oversee and enhance company secretarial processes and drive continuous improvement.
• Mentor junior team members to build capability and service quality.
• Foster strong client relationships and ensure high-quality delivery across engagements.
• Collaborate with internal teams to ensure smooth client outcomes and timely communications.

Skills

Governance

ASX Rules

Australian Corporate Law

Client Management

Education

Bachelor's degree in law, Business, Accounting

Job description

Automic Group is Australia’s expert partner for registry, fund administration and investor services, giving companies, funds and their investors confidence in every moment.

Combining proven experience, exceptional service and a highly scalable, modern technology platform, Automic helps reduce operational risk and deliver stability, security and resilience, while providing clients with trusted data, greater visibility and control.

Founded in Sydney in 2014, Automic employs over 400 people across our Sydney, Melbourne, Perth and Brisbane offices. Automic supports approximately one in three ASX-listed companies, more than 120 fund managers and over 850 listed and unlisted funds across Australia and New Zealand.

Our culture is collaborative, inclusive and purpose-driven. It is grounded in our mission to connect companies and funds to their investors through technology, service and trust, and guided by our values ofOne Automic, Go Beyond, Empowered and Accountable.

About the Role

The Company Secretary plays a pivotal role in delivering high impact corporate governance and company secretarial expertise across a diverse portfolio of Automic Group clients. You’ll step into a fast paced, client focused environment where your deep knowledge of Australian corporate law, ASX Listing Rules, and governance best practice drives confident decision-making and meaningful outcomes. In this role, you will work closely with a Principal across a client portfolio of listed entities, where you'll lead client obligations end-to-end, provide strategic guidance, champion continuous improvement, and build trusted relationships—while also helping shape the next generation of talent within the team.

Key Responsibilities:

• Proactively manage corporate governance and compliance obligations for a portfolio of clients, including Board & Committee meeting preparation, attendance and minutes, tracking, preparing and managing any necessary obligations, reporting and lodgements, including periodical reporting, capital structure requirements and year end processes such as AGMs
• Provide strategic advice on corporate law, ASX Listing Rules, risk management and governance matters.
• Oversee and enhance company secretarial processes, driving continuous improvement across the team.
• Support and mentor junior team members to build capability and high-quality service delivery.
• Build strong client relationships and consistently deliver a high standard of service.
• Collaborate effectively with internal teams to ensure seamless client outcomes.
• Maintain timely communication with stakeholders and uphold all compliance, training, and productivity requirements.
• Proactively pursue professional development and stay current with evolving governance practices.

About you!

To be successful in this role, we are looking for someone to bring:

• Bachelor's degree in law, Business, Accounting or other advanced degree
• Experience working in a professional services environment, servicing multiple clients.
• At least 3 years' experiencein acompany secretarial function for ASX-listed entities
• Proven experience in interpreting and applying Australian corporate law, including the Corporations Act 2001
• Strong understanding of the ASX Listing Rules and continuous disclosure obligations
• Knowledge of relevant regulatory frameworks beyond the Corporations Act and ASX Listing Rules

You’ll be part of a team whereoperational excellence, collaboration, and continuous improvementare genuinely valued. This is an opportunity to deepen your expertise, contribute to meaningful outcomes, and grow your career within a high-performing, purpose-led fintech environment.

Key Benefits include:

Professional career growth & development

• Supportive & fast paced environment