Community & Stakeholder Engagement Officer

Wirrigan Group; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Wirrigan Group is seeking a dedicated Community & Stakeholder Engagement Officer to support engagement teams across Newcastle, Wollongong and Sydney. You will handle administrative tasks, coordination, and day-to-day operations to keep programs running smoothly and professionally.

You will coordinate meetings and events, maintain records and databases, assist with stakeholder communications, and process administrative tasks such as invoices and reports with privacy and compliance in mind.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience coordinating meetings, events, workshops or projects and managing associated logistics.
• Competent use of Microsoft Office and business communication and record-keeping systems.

Responsibilities

• Support meetings, workshops, consultation sessions and community events, including scheduling, logistics, invitations and attendance.
• Prepare correspondence, reports, meeting notes, presentations and other engagement documentation.
• Maintain stakeholder databases, contact lists, engagement registers and records accurately and in accordance with privacy requirements.
• Monitor shared mailboxes, respond to general enquiries, distribute communication materials and record community feedback.
• Process invoices and purchase orders, maintain registers and assist with compliance, risk management and operational activities.

Skills

Communication skills

Record keeping

Meeting/event coordination

Microsoft Office

Tools

MS Office

Job description

Community & Stakeholder Engagement Officer

Location: Newcastle / Wollongong / Sydney

As a customer-focused Community & Stakeholder Engagement Officer you will provide administrative, coordination and operational support to Community & Stakeholder Engagement teams.

You will help coordinate engagement activities, maintain accurate records, support stakeholder communications and ensure day-to-day operations are delivered efficiently and professionally.

Key Responsibilities

• Support meetings, workshops, consultation sessions and community events, including scheduling, logistics, invitations and attendance.
• Prepare correspondence, reports, meeting notes, presentations and other engagement documentation.
• Maintain stakeholder databases, contact lists, engagement registers and records accurately and in accordance with privacy requirements.
• Monitor shared mailboxes, respond to general enquiries, distribute communication materials and record community feedback.
• Process invoices and purchase orders, maintain registers and assist with compliance, risk management and operational activities.

Key Skills

• Strong written and verbal communication skills and the ability to engage professionally with diverse audiences.
• Ability to manage multiple tasks, maintain accurate records and meet deadlines.
• Experience coordinating meetings, events, workshops or projects and managing associated logistics.
• Competent use of Microsoft Office and business communication and record-keeping systems.
• Ability to manage competing priorities, respond positively to change and identify practical solutions.