Commercial Administrator - Facilities

Liebherr-Australia; Mount Thorley; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Paid parental leave

Long Service Leave

Corporate Health Insurance Discount

Employee discounts (Woolworths, JB Hi‑

fi, Rebel Sport & many more

Job summary

Liebherr-Australia Pty Ltd is seeking a hands-on administrator to support facilities maintenance and day-to-day operations in Mount Thorley, NSW. You will partner with internal teams to ensure timely execution of key administrative functions for the facilities.

Responsibilities include coordinating facilities management, asset records, CAPEX tracking, AP support, and fleet coordination, while supporting expense claims and timesheet processing.

Qualifications

• Certificate IV in Business Administration is required or at least 3 years of administration experience.
• Exposure to invoicing, raising CAPEX and Accounts Payable.
• High attention to detail and effective communication with stakeholders.
• Ability to handle multiple tasks and complete to a high standard in a timely manner.
• Exceptional customer service skills and attention to detail.

Responsibilities

• Coordinate facilities management, including maintenance, security systems, and site services.
• Manage fixed assets, including asset allocation, records, and annual stocktakes.
• Support CAPEX processes – tracking budgets, raising requests, and approvals.
• Provide Accounts Payable support (Doxis, supplier setup, reconciliations).
• Maintain the motor vehicle register, including fleet tracking, audits, and insurer liaison.
• Oversee office supplies and general branch administration.
• Assist with expense claims, travel allowances, and timesheet processing.
• Support Who’s On Location (WOL) management and contribute to the HSE committee.
• Provide ad-hoc support to the Commercial and Service Administration teams.

Skills

Invoicing exposure

Accounts Payable

CAPEX process exposure

Communication skills

multitasking

Education

Certificate IV in Business Administration

3 years relevant administration experience

Job description

Reporting to the Commercial Supervisor, is a hands-on role where you’ll partner with internal teams and stakeholders to ensure smooth day-to-day operations, strong coordination, and timely execution of key administrative functions supporting the facilities maintenance.

Key Responsibilities

• Coordinate facilities management, including maintenance, security systems, and site services
• Manage fixed assets, including asset allocation, records, and annual stocktakes
• Support Capex processes – tracking budgets, raising requests, and following approvals
• Provide Accounts Payable support (Doxis, supplier setup, reconciliations)
• Maintain the motor vehicle register, including fleet tracking, audits, and insurer liaison
• Oversee office supplies and general branch administration
• Assist with expense claims, travel allowances, and timesheet processing
• Support Who’s On Location (WOL) management and contribute as a member of the HSE committee
• Provide ad-hoc support to the Commercial and Service Administration teams

About You

• Certificate IV in Business Administration OR at least 3 years relevant administration experience
• Exposure to Invoicing, raising CAPEX and Accounts Payable
• High attention to detail and effective communication skills with both external and internal stakeholders.
• Ability to handle multiple tasks and complete to high standard in time efficient manner
• Exceptional customer service skills and attention to detail.

Benefits

• Competitive rates and overtime available
• Global Company – Job Stability
• Generous employee benefits, including paid parental leave, early access to Long Service Leave
• Corporate Health Insurance Discount
• Generous discounts of over 350 goods & services via our employee benefits program including Woolworths, JB Hi Fi, Rebel Sport & many more

Diversity & Inclusion

Diversity and inclusion sit at the heart of the Liebherr Group’s Core Values. We are committed to building a workforce that is representative of the communities in which we live, work and operate. Our culture thrives on mutual respect, teamwork and diversity of thought in the workplace

Culture

We are dedicated to seeing our employees work together in an environment that fosters the true meaning of collaboration; a culture that creates the highest quality, cutting-edge products, long-lasting relationships, and improved organisational and individual capabilities. We aim to give our employees an opportunity to grow and develop their careers

One Passion. Many Opportunities.

The Company

Liebherr-Australia Pty Ltd is part of the Liebherr Group, which employs nearly 50,000 people, in more than 140 companies and 50 countries on every continent. Liebherr's decades of experience, knowledge, and dedication to the highest quality and most reliable technologies makes Liebherr a respected leader and a trustworthy partner to industry. Liebherr-Australia is responsible for selling and servicing earthmoving machines, mining machines, mobile cranes, tower cranes, maritime cranes as well as deep foundation machines throughout Australia and New Zealand. Though the company's 20 hectare Head Office Complex is based in Adelaide, Australia, the commitment to, and support of, New Zealand customers is unwavering.

Location

Liebherr-Australia Pty. Ltd.

Mt Thorley

Australia (AU)

Contact

Oliver Davis

[e-mail]