Clinical Trials Assistant (Targeted)

usyd; Sydney; On-site; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Cultural leave

Flexible working

Indigenous professional development

YURA network

Salary packaging

Job summary

The University of Sydney's Sydney Clinical Trials Centre is seeking a Clinical Trial Assistant to support high-quality trial activities across multiple projects. Based at the Chris O'Brien Lifehouse in Sydney, you will help maintain trial documentation and coordinate administrative tasks to ensure smooth operations in a fast-paced environment.

Applicants should have a Bachelor's degree in Public Health or related field, experience in high-volume admin, strong communication, and knowledge of ICH

Qualifications

• Bachelor's degree in Public Health or a related field.
• Experience in high-volume administrative environments, ideally within health or clinical trials.
• Strong communication and interpersonal skills; able to work independently and with diverse teams.
• Problem-solving abilities; ability to prioritise tasks and exercise sound judgement.
• Knowledge of clinical trials processes, ICH GCP guidelines, protocol requirements and medical terminology.
• Proficiency with database systems and content management systems; strong Excel/spreadsheet skills.

Responsibilities

• Provide high-level administrative and operational support; coordinate daily services, correspondence, and records.
• Coordinate meetings: prepare materials, organise venues and catering, arrange teleconferences, take minutes.
• Develop and track trial documentation, study materials, online content, and databases per SOPs and project needs.
• Support ethics and regulatory processes: submissions, safety data and study documentation.
• Process site payments and invoices; maintain tools for recruitment, trial supplies, and site contacts.
• Identify issues, propose solutions, and participate in training to maintain GCP knowledge.

Skills

Public Health

Administrative support

Communication

Microsoft Office

Data management

Education

Bachelor's degree in Public Health or related field

Tools

Database systems

Content management systems

MS Office suite

Job description

Full-time, 12-month fixed-term, based at the Chris O'Brien Lifehouse on the lands of the Gadigal people of the Eora Nation

Exciting opportunity for a Clinical Trial Assistant to join the Sydney Clinical Trials Centre (CTC) at the University of Sydney

Base Salary $89,755 - $100,495 + 17% superannuation

About the opportunity

This is a Targeted Aboriginal and Torres Strait Islander Position. While we welcome applications from all candidates, this is a targeted role for Aboriginal and Torres Strait Islander people. As part of our commitment to diversity and inclusion, Aboriginal and Torres Strait Islander candidates will be assessed as a priority. This Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.

The Sydney CTC is a flagship centre of excellence in clinical trials and related research at the University of Sydney. We design and deliver trials and related research, including coordination, monitoring, data acquisition and management, and statistical analysis. Our health economics, biostatistics, systematic reviews, and biomarker teams work with trial data to inform healthcare providers about best practices.

In this role, you will be supporting the delivery of high-quality clinical trial activities across multiple concurrent projects. Working under the general direction of the Trial Operations Coordinator and Project Manager, you will play a key part in maintaining essential trial documentation, coordinating daily administrative functions and ensuring operational activities run smoothly. You will support staff, study sites and collaborative groups through accurate information management, proactive problem-solving and timely coordination of trial-related tasks. This is a hands‑on, fast‑paced and detail‑oriented role where your organisational strengths and initiative will support the effective delivery of impactful clinical research.

Why work with us

We are committed to creating a culturally safe, supportive and inclusive workplace for Aboriginal and Torres Strait Islander staff.

Key benefits include:

• generous cultural leave and flexible working arrangements
• access to Indigenous professional and career development programs, including mentoring, leadership programs, and development funding
• participation in an internal Indigenous staff network, providing cultural connection, peer support and professional development opportunities
• YURA network
• tax‑efficient salary packaging options for cars, laptops, and additional contributions to your superannuation fund

Your key responsibilities will be to:

• Provide high‑level administrative and operational support by delivering efficient daily services, coordinating correspondence, and maintaining accurate records and filing systems.
• Coordinate administrative tasks for meetings including preparing materials, organising venues and catering, arranging teleconferences, and taking minutes.
• Develop, maintain and track trial documentation, study materials, online content and relevant databases in accordance with SOPs and project requirements.
• Support ethics and regulatory processes by preparing, distributing and tracking submissions, safety data and study documentation.
• Process site payments and invoices, and maintain up‑to‑date tracking tools for recruitment, trial supplies, study data and site contacts.
• Contribute to continuous improvement by identifying administrative issues, proposing solutions, and undertake training to maintain International Council for Harmonisation (ICH) Good Clinical Practice guidelines (GCP) knowledge.

About you

• Bachelor's degree in Public Health or a relevant field.
• Demonstrated experience in high‑volume administrative environments, ideally within health or clinical trial settings, with strong attention to detail and accuracy.
• Well‑developed communication and interpersonal skills, with the ability to work independently under general direction and collaboratively within diverse teams.
• Strong problem‑solving skills with the ability to prioritise competing tasks, use initiative and exercise sound judgement in resolving issues.
• Working knowledge of clinical trials processes, including ICH GCP guidelines, protocol requirements, medical terminology, and basic clinical trials administration.
• Proficiency with database systems, content management systems and the Microsoft Office suite, including managing electronic documentation and spreadsheets.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre‑employment checks and declarations

Your employment is conditional upon the successful completion of all pre‑employment or background checks required for the role in satisfactory terms to the University. Also, to meet the University's obligations under the National Higher Education Code to Prevent and Eliminate Gender‑Based Violence you will be asked to declar