Clinical Trial Assistant

Avance Clinical Pty; Adelaide; On-site; AUD 60,000 - 85,000; Full time

Job summary

Avance Clinical Pty is seeking a Clinical Trial Associate to support the Clinical Operations Team in an administrative capacity, ensuring trials align with protocol, SOPs and ICH GCP guidelines. This is a short-term, office-based contract in Australia.

You will organize minutes, maintain trial master files, prepare site files, liaise with study teams and manage study documentation from start-up through close-out, while upholding client confidentiality and regulatory requirements.

Qualifications

• Bachelor’s degree in life sciences, pharmacy, nursing or equivalent field.
• Prior exposure to a Clinical Trials environment is desirable.
• Familiarity with ICH GCP guidelines and regulatory requirements desirable.
• Strong written and verbal communication skills and ability to maintain client confidentiality.
• Ability to take initiative and exercise good judgment in problem-solving.
• Understanding of Privacy Legislation as it applies to the Clinical Trial Environment desirable.

Responsibilities

• Organise, facilitate and minute project/team meetings.
• Establish and track Trial Master Files and study documentation.
• Coordinate site documentation with study teams and Project Managers.
• Assist in audits and respond to audit observations as required.
• Ensure timely reporting of Serious Adverse Events per protocol.

Skills

Communication skills

Clinical Trials experience

Education

Bachelor’s degree in life sciences, pharmacy, nursing or equivalent field

Job description

Join our expanding business. Do you have Clinical Trials experience, excellent communication skills and a desire to work for an expanding CRO

19th August, 2026

Short term contract (6 Months), office-based positions at our office in Sydney/Adelaide/Melbourne

Who are we?

We’re Avance Clinical a Contract Research Organisation. We offer specialised services supporting drug development for the pharmaceutical and biotechnology industry. We have a rich history in this area with our founding roots dating back to the 1980’s. If you already work in this industry you’ll know that we are experts in our field.

Why should you join Avance Clinical?

At Avance we know our most important asset is our people. We offer a fun, friendly work environment and a culture that values honesty and respect. We have a strong sense of team. We genuinely appreciate each individual but recognise the collective when achieving success.

We’re seeking people that thrive in a positive environment, who are inquisitive and keen to have a genuine opportunity to learn and grow in a business that is expanding.

The role

The Clinical Trial Associate is responsible for supporting the Clinical Operations Team in an administrative capacity ensuring the trial is conducted in accordance with the protocol, company Standard Operating Procedures (SOPs), ICH GCP guidelines and other applicable regulatory requirements.

Please note

– this role is office based 5 days per week.

Core Responsibilities

• Support all aspects of clinical operations from study inception to completion, including:
  • Organise, facilitate and take minutes for project/study team and functional group meetings.
  • Establish, maintain and track completeness of Trial Master Files.
  • Prepare Investigator Site Files and establish study documentation for assigned studies as required. o Liaise with study team members to ensure good communication across each study.
  • Prepare and collect site documentation in conjunction with Project Manager and Clinical Research Associate, from study start up through to end of study.
  • Manage receipt and shipping of study documentation to Investigator sites, maintain internal trackers.
  • Maintain internal databases and assist the Clinical Operations team in ad hoc duties.
• Participate in study-specific or vendor audits conducted by sponsors or regulatory agencies, and respond to audit observations, as required.
• Ensure Serious Adverse Events are reported (initial and follow-up) as per protocol requirements.

Qualifications, Skills and Experience

• Bachelor’s level degree in life sciences, pharmacy, nursing or equivalent field (highly regarded), or appropriate industry experience.
• Previous exposure to a Clinical Trials environment (desirable).
• Awareness of ICH GCP Guidelines and other applicable regulatory requirements (desirable).
• Clear understanding of the requirement to adhere strictly to client confidentiality.
• Effective written and oral communications skills, including the ability to keep clients, senior management and other stakeholders informed of project updates and other pertinent information.
• Demonstrated ability to take initiative in problem solving and in exercising good judgment.
• An understanding of Privacy Legislation as it applies to the Clinical Trial Environment (desirable).

What next?

• You must have full working rights in Australia to be considered

At Avance difference is encouraged, its celebrated and it's something we strive for. We empowercultural, disability, LGBTI+, and gender equality.