Project Associate / Snr Project Associate

Avance Clinical Pty; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Job summary

Avance Clinical seeks a Project Associate II / Senior Project Associate to join our high-performing project delivery team in Adelaide (also Sydney or Melbourne). This office-based role offers long-term career progression toward a Project Manager.

You will work alongside the Project Manager to plan and execute projects, coordinate staff, maintain CTMS, track milestones, and ensure compliance with ICH GCP and SOPs; prior CRO/pharma experience preferred.

Qualifications

• Bachelor’s level degree in life sciences, pharmacy, nursing, or equivalent field (highly regarded).
• At least 2 years as PA in CRO/Pharma.
• Experience as Clinical Trial Assistant is highly regarded.
• Working knowledge of ICH GCP and regulatory requirements.
• Strong communication with clients and management.
• Ability to work under pressure in a multi-disciplinary team.
• Australian working rights required to be considered.

Responsibilities

• Support all aspects of project delivery from initiation to completion.
• Maintain CTMS and milestone tracking.
• Draft Kick-Off materials and liaise with stakeholders.
• Draft project plans for PM review.
• Organise meetings and take minutes.
• Lead internal/external project team meetings.
• Liaise with cross-functional team members for study communication.
• TMF review and metadata updates.
• Track vendor and site invoices and payments.
• Assist in audits and respond to findings.
• Mentor less experienced PM staff.

Skills

Effective communication

Written communication

Ability to work under pressure

Cross-functional collaboration

Education

Bachelor's degree in life sciences / pharmacy / nursing or equivalent

Job description

Project Associate / Snr Project Associate

Project Associate Opportunities! ... join our growing team. Office based role with long term career progression.

03rd August, 2026

Project Associate II / Senior Project Associate | Office based (Sydney, Melbourne or Adelaide).

Great opportunity to join our high performing project delivery team and have a long-term pathway to becoming a Project Manager.

Who are we?

We’re Avance Clinical a Contract Research Organisation. We offer specialised services supporting drug development for the pharmaceutical and biotechnology industry. We have a rich history in this area with our founding roots dating back to the 1980’s. If you already work in this industry, you’ll know that we are experts in our field and have an exceptional reputation for supporting our people.

Why should you join Avance Clinical?

We offer a fun, friendly work environment and a culture that values honesty and respect. We have a strong sense of team & support. We’ve doubled in size in the last 3 years and have promoted over 23% of our people in the last 12 months.

Broad Purpose

The Project Associate II / Senior Project Associate (Snr PA) works alongside the Project Manager (PM) to plan and execute projects, coordinating staff and processes to deliver projects on time, within budget and with the desired outcomes while ensuring the trial is conducted in accordance with the protocol, company Standard Operating Procedures (SOPs), ICH GCP guidelines and other applicable regulatory requirements. The Snr PA may also act as the Project Lead on less complex projects.

Core Responsibilities include

• With minimal oversight by the respective PM, supports all aspects of project delivery from study commencement to completion, including:
  • Establish and configure project management systems, processes and trackers during the initiation phase of a study.
  • Draft Kick-Off Meeting materials and liaise with all stakeholders to facilitate the meeting.
  • Draft project plans for review by the Project Manager.
  • Maintain project information in the Clinical Trial Management System (CTMS), including project milestone tracking.
  • Accurately track project action items, risks, and issues.
  • Organise, facilitate, create agendas and take minutes for project/study team meetings.
  • Lead internal and external project/study team meetings.
  • Liaise with cross-functional team members to ensure good communication across each study.
  • Trial Master File (TMF) document review, metadata update and management.
  • Facilitate quarterly reviews of the TMF with the PM.
  • Track vendor invoices, site invoices, and investigator grants payments on assigned projects.
  • Participate in study-specific or vendor audits conducted by sponsors or regulatory agencies, and respond to audit observations, as required.
  • Ensure Serious Adverse Events are reported (initial and follow-up) as per protocol requirements.
  • Provide guidance and mentoring to less experienced project management staff members

Qualifications, Skills, and Experience

• Bachelor’s level degree in life sciences, pharmacy, nursing, or equivalent field (highly regarded), or appropriate industry experience.
• Previous experience as a PA (or equivalent) in a CRO or Pharma company for at least 2 years.
• Previous experience as a Clinical Trial Assistant (or equivalent) is highly regarded.
• Working knowledge of ICH GCP Guidelines and applicable regulatory requirements.
• Effective written and oral communications skills, including the ability to keep clients, senior management and other stakeholders informed of project updates and other pertinent information.
• An understanding of Privacy Legislation as it applies to the Clinical Trial Environment.
• Ability to work under pressure in a multi-disciplinary team environment.
• Willingness to work in, and be supportive of, a positive and dynamic team culture.
• Ability to work independently or in a team environment as needed.
• Display strong analytical and problem-solving skills.

You must have full Australian working rights to be considered

Project Associate / CTA / CRC / CRO / Clinical Coordinator / Life Science / Adelaide / Sydney / Melbourne