Clinical Project Coordinator - Hybrid, Growth & Impact

CTI Clinical Trial and Consulting Services; Sydney; On-site; AUD 80,000 - 100,000; Full time

Job summary

CTI Clinical Trial and Consulting Services in Sydney is seeking a dedicated Clinical Project Coordinator to support the Clinical Project Manager/Director across all phases of clinical projects. You will help with planning, reporting, site management, and document control to keep projects on track.

The role requires a bachelor’s degree in allied health or related field and 1–3 years in clinical research. You will participate in audits, TMF processes, and cross‑functional teamwork to ensure

Qualifications

• Bachelor’s degree in allied health fields (nursing, pharmacy, health or natural science) or equivalent.
• 1–3 years of experience in a clinical research field.

Responsibilities

• Support Clinical Project Manager / Director in completing management activities; supports activities through all phases of a clinical project; provide back-up management as needed
• Update Clinical Project Manager / Director on progress, outstanding items, and issues as they arise; support Clinical Project Manager / Director with issue resolution
• Assist Clinical Project Manager / Director with preparing data reports for site and Clinical Research Associate (CRA) management; provide support for site management activities
• Develop initial drafts of clinical project plans, manuals, presentations, and other clinical project documents; assist in reviewing and maintaining these presentations and documents as required per CTI SOPs
• Prepare initial drafts, including templates and content, of internal reports, external reports, newsletters, and other clinical project communications; distribute reports and communications to sites, vendors, Sponsors, and internal team members
• Assist with tracking project scope and internal financial reporting
• Prepare initial drafts of detailed meeting agendas and minutes; assist in initial review of meeting documents prepared by others; attend routine internal and external team meetings
• Monitor and maintain tracking tools, clinical systems and shared document repositories utilized for clinical project management
• Support the review and tracking of site pre-screening, screening, and enrollment activities as well as subject status information; follow up with internal clinical project team and/or sites as necessary regarding any identified issues
• Support tracking of action items and internal team follow-up
• Support and prepare / maintain tracking of clinical project start-up activities and milestones, including site selection and site start-up activities
• Assist the clinical project team with developing feasibility surveys and survey content; participate in feasibility calls; assist with any site follow-up needed throughout start-up
• Assist Clinical Project Manager / Director with documenting clinical project and SOP-related deviations
• Support and maintain clinical project documents in paper and/or electronic TMF and support TMF reconciliation and period review follow-up
• Participate in preparing and following-up from internal and external audits; participate in audits as needed
• Assist with the management of all clinical project-related supplies and drug management
• Assist other departments as needed throughout all phases of clinical projects (e.g., Regulatory Affairs Study Start-up, Data Management, Safety, etc.)
• Provide support in developing new Clinical Project Coordinators, Clinical Project Assistants, and Research Associates in clinical projects
• Assist with orientating new Clinical staff
• Provide third party vendor support
• Represent CTI in professional manner and foster collaboration with all clinical project teams / functional departments; assist in promoting interdepartmental cohesiveness

Education

Bachelor's degree in allied health fields such as nursing, pharmacy, or health / natural science or an equivalent combination of education and relevant work experience

1 to 3 years of experience in clinical research related field

Job description

CTI Clinical Trial and Consulting Services in Sydney is seeking a dedicated Clinical Project Coordinator to support the Clinical Project Manager/Director across all phases of clinical projects. You will help with planning, reporting, site management, and document control to keep projects on track.

The role requires a bachelor’s degree in allied health or related field and 1–3 years in clinical research. You will participate in audits, TMF processes, and cross‑functional teamwork to ensure