Client Services & Production Administrator

Inverleigh; Melbourne; Vor Ort; AUD 50.000 - 70.000; Vollzeit

Benefits dieser Stelle

South Melbourne location

Training & development

Collaborative team environment

Varied role across TV production

Zusammenfassung

Inverleigh, a Melbourne-based television production company, is seeking an organised and reliable Administrator to support Client Services, Production Operations and general office administration. You’ll be a key contact for clients, coordinate content deliveries, and help manage contracts, scheduling and supplier coordination across busy production departments.

This hands-on role offers exposure to multiple areas of the business, with training provided to learn technical requirements and

Qualifikationen

• Highly organised and reliable with excellent attention to detail.
• Strong time-management skills and ability to handle multiple deadlines.
• Clear reading comprehension for contracts and detailed documents.
• Excellent written and verbal communication abilities.

Aufgaben

• Be the initial client contact for programme delivery requirements and deadlines.
• Read contracts to identify delivery obligations and discrepancies with management.
• Coordinate content delivery schedules and maintain recordings of client requirements.
• Support scheduling and administration across post-production and live broadcast activities.
• Maintain organised office records and assist with supplier coordination and rosters.

Kenntnisse

Organisational skills

Time management

Attention to detail

Contract reading

Written & verbal comms

MS Word / Google Workspace

Proactive

Willingness to learn

Tools

Microsoft Word

Microsoft Excel

Outlook

Google Workspace

Jobbeschreibung

Client Services & Production Administrator

Inverleigh is a Melbourne-based television production company creating and delivering sports programming to broadcasters and digital platforms around the world.

Our work spans television production, post-production, live sports broadcasting and international content distribution.

We're looking for an organised, reliable and detail-oriented person to join our team in a varied role supporting Client Services, Production Operations and general office administration.

About Us

Inverleigh is a Melbourne-based television production company creating and delivering sports programming to broadcasters and digital platforms around the world.

Our work spans television production, post-production, live sports broadcasting and international content distribution.

We're looking for an organised, reliable and detail-oriented person to join our team in a varied role supporting Client Services, Production Operations and general office administration.

About the Role

This is a hands-on administration role offering the opportunity to work across several areas of a busy television production business.

You'll be a key point of contact for clients, helping coordinate content deliveries, understand contractual and technical requirements, and communicate with our internal production teams.

You'll also support our Post-Production and Live Broadcast departments with scheduling, staff rosters, external suppliers and general office administration.

Previous media industry experience isn't essential. We're happy to teach the technical side of the role to someone with strong organisational skills, a willingness to learn and an eye for detail.

Key Responsibilities

Client Services, Contracts & Content Delivery

• Act as an initial point of contact for new and existing clients regarding programme delivery requirements.

• Read client contracts and agreements to identify delivery obligations, deadlines and technical requirements, raising any questions or discrepancies with management.

• Help establish suitable delivery methods, file formats and technical specifications in consultation with our production and technical teams.

• Coordinate content delivery schedules, track progress and follow up on outstanding requirements.

• Maintain accurate records of client requirements, communications and completed deliveries.

Production Administration & Scheduling

• Assist with maintaining staff and production rosters under the direction of the Operations Manager.

• Support scheduling and administration across post-production and live broadcast activities.

• Assist with coordinating external suppliers, contractors and service providers.

• Help organise crew bookings, production documentation and logistical requirements.

• Maintain accurate spreadsheets and production records, ensuring relevant information is communicated between departments.

General Office Administration

• Monitor and coordinate office supplies, stationery and consumables.

• Assist with organising external services and general office requirements.

• Maintain organised internal documents, records and administrative systems.

• Provide general administrative support across the business as required.

About You

Above all, we're looking for someone who is highly organised, reliable and has excellent attention to detail.

You'll ideally bring:

• Strong organisational and time-management skills, with the ability to manage multiple tasks and deadlines.

• Excellent attention to detail and a methodical approach to your work.

• Good reading comprehension and the ability to understand contracts, agreements and detailed documentation.

• Clear and professional written and verbal communication skills.

• Confidence using Microsoft Word, Excel, Outlook or equivalent Google Workspace applications.

• A proactive attitude, with the ability to follow up on tasks, recognise potential issues and ask questions when needed.

• A willingness to learn new systems, processes and technical terminology.

Nice to Have (But Not Essential)

• Previous experience in administration, client services or a coordination role.

• Familiarity with television production, post-production or broadcast media.

• An understanding of video formats, media delivery methods or technical specifications.

• An interest in sport.

What We Offer

• A full-time position based at our South Melbourne office.

• A varied role across television production, post-production and live sports broadcasting.

• Training and support to develop your understanding of media production and content delivery.

• Opportunities to build experience across different areas of a production business.

• A collaborative team environment where no two days are quite the same.