Client-Focused Legal Assistant: Flexible Working & Growth

Mills Oakley; Sydney; Hybride; AUD 90 000 - 120 000; Temps partiel

Avantages offerts par ce poste

Up to $120,000 package

CBD location

Supportive, professional environment

Direct exposure to Partners and senior

Inclusion and wellbeing culture

Résumé du poste

Mills Oakley in Sydney is seeking an experienced Legal Assistant to support the Financial Services practice within a Corporate team. This part-time parental leave cover, arranged as a job share with another Legal Assistant, supports two Partners and two Senior Associates.

Workdays are Monday, Tuesday and Wednesday, with Wednesday as a crossover day with your partner. The role suits a confident, organized legal professional who enjoys being a trusted right-hand to senior lawyers in a fast-paced

Qualifications

• Experience as a Legal Assistant or senior legal support professional.
• Proven experience supporting senior stakeholders, with discretion.
• Strong organisational skills and ability to manage competing priorities and tight deadlines.
• Experience with billing, reporting and matter management systems.
• Previous job share experience desirable.

Responsabilités

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters.
• Preparing and managing correspondence, documents and matter files.
• Coordinating meetings, calls, events and travel arrangements.
• Liaising confidently with clients and internal stakeholders.
• Managing billing, including pre-bills, edits, finalisation and cost reporting.
• Monitoring deadlines and following up on outstanding actions.
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group.
• Contributing ideas for more efficient ways of working, including technology and AI tools.

Connaissances

Diary management

Stakeholder support

Billing & reporting

Organization

Description du poste

We are recruiting an experienced Legal Assistant to support the Financial Services practice within a well-regarded Corporate team in Sydney. This part‑time role is offered on a parental leave cover contract until September 2027, as part of a job share with another experienced Legal Assistant, supporting two Partners and two Senior Associates. Working days are fixed at Monday, Tuesday and Wednesday, with Wednesday being a crossover day with your job share partner. This suits a confident, organised Legal Assistant who enjoys being a trusted right‑hand to senior lawyers in a fast‑paced, high‑performing team.

Key Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day‑to‑day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre‑bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Candidate Requirements

• Demonstrated experience as a Legal Assistant or senior legal support professional in a legal or professional services environment
• Proven experience supporting senior stakeholders, with sound judgement and discretion
• Strong organisational skills and the ability to manage competing priorities and tight deadlines
• Experience with billing, reporting and matter management systems
• Previous job share experience desirable but not essential
• A service‑oriented mindset and willingness to mentor junior team members

Working Pattern

Part time

Location

Sydney

Contract type

Permanent Contract

Benefits

• Up to $120,000 package, depending on experience
• CBD location
• Supportive, professional and informal environment
• Direct exposure to Partners and senior lawyers
• Good inclusion and wellbeing culture

Eligibility

Applicants must have full Australian working rights (Australian Citizenship or Permanent Residency). Unfortunately, student visas will not be considered.