Clerical Officer

Autism Spectrum Australia (Aspect); Sydney; Vor Ort; AUD 39.000 - 52.000; Teilzeit

Benefits dieser Stelle

Salary packaging options

Employee referral incentives

Discounted memberships

Fitness Passport access

Employee Assistance Program (EAP)

Zusammenfassung

Autism Spectrum Australia (Aspect) invites applications for a part-time administration role three days per week during school terms, based at Aspect South East Sydney School, Peakhurst, NSW.

You will handle procurement, records, communications, data entry, and reporting, while supporting projects and stakeholders across the school community. Prior admin exposure in education or disability sector is valued.

Qualifikationen

• Relevant administration training and/or qualifications would be well regarded.
• Computer and technology literacy including MS Office applications (intermediate) and Google Suite; experience using TASS School Management system (preferred).
• Knowledge and/or experience in the education or disability sector.
• Minimum of two years' experience in an administration role.
• Ability to perform all tasks with attention to detail and meet deadlines.

Aufgaben

• Ensure administration tasks are completed accurately, professionally, and on time.
• Manage school records and logistics, office documentation, mail, supplies, and stationery.
• Prepare letters, emails, memos, reports, and other documents; use Excel for data management.
• Prepare presentations using PowerPoint; support projects and communicate progress to stakeholders.
• Proof-read documents and contribute to cross-school administration initiatives.
• Perform other general administrative duties as required.

Kenntnisse

Office administration

Data entry

MS Office

Google Suite

Excel

Ausbildung

Administration qualification

Tools

TASS School Management system

Google Workspace

Jobbeschreibung

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.

Job Description

3 days per week, during school terms only, commencing 28 January 2027

Work with a supportive, inclusive, and collaborative team

Located at Aspect South East Sydney School, Peakhurst, NSW.

Administration

Ensure administration tasks are completed accurately, professionally, and on time

Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way

Prepare letters, email communications, memos, reports, and other documents, as required

Use established Excel spreadsheets for managing data and information

Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required

Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met

Proof-read documents, reports, brochures, and newsletters as required

Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems

Perform other general administrative duties as required.

Customer Experience

Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way

Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school

Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

Ensure the office equipment functions well and is maintained and serviced to meet business needs

Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer

Organise catering for special functions as required, including the provision of kitchen supplies

Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures

Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

Submit invoices and expenses for payment through Expense Manager / ProSpend

Prepare, reconcile and process accounts and credit card statements with appropriate receipts

Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets

Update and maintain data in the school database system

Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.

Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

Qualifications

Relevant administration training and/or qualifications would be well regarded

Computer and technology literacy including MS Office applications (intermediate) and Google Suite Experience using the TASS School Management system (preferred)

Knowledge and/or experience in the education or disability sector

Minimum of two years' experience in an administration role

Ability to perform all tasks with attention to detail and capacity to meet deadlines.

Additional information

About the Schools

Aspect Schools operate across 10 campuses in NSW and South Australia, including distance education and over 100 satellite classrooms.Every student learns differently, and at Aspect, that’s where we begin. As leaders in autism-specific education, we tailor learning to each student’s strengths, interests, and goals. Through a range of evidence informed education options we support Autistic students to build confidence, develop independence and thrive at school and beyond.Aspect’s satellite classrooms are autism-specific spaces operated in partnership with mainstream schools. Staffed by qualified Aspect teachers and teacher aides with expertise in autism education, these classrooms provide local school families with the opportunity to better accommodate their Autistic children. Please note all enquiries for satellite classrooms are directed through our main campus schools.

Visit the Aspect South East Sydney School webpage for further information.

What we offer

Salary packaging options to increase your take-home pay

Employee referral incentives

Access to a wide range of discounts through Beny on everyday purchases

Discounted membership to fitness facilities through Fitness Passport

Employee Assistance Program (EAP).

This position is covered by the Independent Schools NSW (Professional and Operational Staff) Cooperative MultiEnterprise Agreement 2025.

Applications close on 28th November 2026.

Aspect reserves the right to interview and appoint at any stage during the search process.

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au