Clerical Officer

Autism Spectrum Australia; Georges River; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Salary packaging options to increase你的

Employee referral incentives

Discounts through Beny on everydaypurr

Discounted Fitness Passport

Employee Assistance Program (EAP)

Job summary

Autism Spectrum Australia (Aspect) is seeking an organized Administration specialist for the South East Sydney School. You will manage records, communications, and office operations in a collaborative team setting.

The role involves supporting finance, information systems, and daily office tasks, with opportunities to contribute to process improvement in a not-for-profit educational context.

Qualifications

• Administration training or qualifications preferred.
• Proficient with MS Office and Google Suite.
• Experience with the TASS School Management system is preferred.
• Minimum two years' experience in administration.
• Attention to detail and ability to meet deadlines.

Responsibilities

• Ensure administration tasks are completed accurately, professionally, and on time.
• Manage and maintain school records and logistics, office documentation, and other tasks including mail functions.
• Prepare letters, emails, memos, reports and other documents; use Excel for data.
• Prepare presentations using PowerPoint; support projects and communicate progress to stakeholders.
• Proofread documents and contribute to cross-school administration initiatives.

Skills

MS Office

Google Suite

Attention to detail

Education

Administration training

Tools

TASS School Management system

Job description

1d ago , from Autism Spectrum Australia (Aspect)

Autism Spectrum Australia (Aspect)

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seekto understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.

Job Description

• 3 days per week, during school terms only, commencing 28 January 2027
• Work with a supportive, inclusive, and collaborative team
• Located at Aspect South East Sydney School, Peakhurst, NSW.

Administration

• Ensure administration tasks are completed accurately, professionally, and on time
• Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way
• Prepare letters, email communications, memos, reports, and other documents, as required
• Use established Excel spreadsheets for managing data and information
• Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required
• Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met
• Proof-read documents, reports, brochures, and newsletters as required
• Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems
• Perform other general administrative duties as required.

Customer Experience

• Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way
• Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school
• Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

• Ensure the office equipment functions well and is maintained and serviced to meet business needs
• Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer
• Organise catering for special functions as required, including the provision of kitchen supplies
• Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures
• Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

• Submit invoices and expenses for payment through Expense Manager / ProSpend
• Prepare, reconcile and process accounts and credit card statements with appropriate receipts
• Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

• Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets
• Update and maintain data in the school database system
• Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.
• Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

Qualifications

• Relevant administration training and/or qualifications would be well regarded
• Computer and technology literacy including MS Office applications (intermediate) and Google Suite
• Experience using the TASS School Management system (preferred)
• Knowledge and/or experience in the education or disability sector
• Minimum of two years' experience in an administration role
• Ability to perform all tasks with attention to detail and capacity to meet deadlines.

Additional Information

About the Schools

Aspect Schools operate across 10 campuses in NSW and South Australia, including distance education and over 100 satellite classrooms.

Every student learns differently, and at Aspect, that’s where we begin. As leaders in autism-specific education, we tailor learning to each student’s strengths, interests, and goals. Through a range of evidence informed education options we support Autistic students to build confidence, develop independence and thrive at school and beyond.

Aspect’s satellite classrooms are autism-specific spaces operated in partnership with mainstream schools. Staffed by qualified Aspect teachers and teacher aides with expertise in autism education, these classrooms provide local school families with the opportunity to better accommodate their Autistic children. Please note all enquiries for satellite classrooms are directed through our main campus schools.

Visit theAspect South East Sydney Schoolwebpage for further information.

What we offer

• Salary packaging options to increase your take-home pay
• Employee referral incentives
• Access to a wide range of discounts through Beny on everydaypurchases
• Discounted membership to fitness facilities through Fitness Passport
• Employee Assistance Program (EAP).

This position is covered by theIndependent Schools NSW (Professional and Operational Staff) Cooperative MultiEnterprise Agreement 2025.

Applications close on 28th November 2026.

Aspectreserves therighttointerviewandappointatanystageduringthesearchprocess.

Enquiries should be directed to:

Joanne Tisdell, Principal, Aspect South East Sydney School,[emailprotected]or (02) 8556 5***.

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.