Centre Administrator

Early Learning Victoria; Greater Shepparton; On-site; AUD 55,000 - 75,000; Full time

Job summary

Early Learning Victoria is expanding its Shepparton centre to 130 places, offering long day care and kindergarten programs. You will provide essential admin support across enrolments, subsidies, payroll and records, while serving as the main contact for families and coordinating with staff and suppliers.

You will ensure compliance with required laws and ELV policies. The role emphasizes strong software skills, financial reporting and exceptional communication.

Qualifications

• Experience in office administration, ideally in early childhood.
• Knowledge of financial reporting and organisational policies.
• Proficient with Word, Excel and Outlook.

Responsibilities

• Provide admin support across centre operations including enrolment processing, Child Care Subsidy management, payroll, attendance and records.
• Serve as a key contact for families, responding to inquiries by phone, email and in person.
• Build and maintain relationships with families, colleagues, suppliers and the ELV central team.
• Process payments and perform data entry into CCMS and payroll systems.
• Monitor centre security and perform general administrative tasks including communications and planning.
• Operate in accordance with Education Care Services National Law and ELV policies.

Skills

Administrative support

Payroll

Data entry

Customer service

Time management

Education

Certificate/Diploma in Business Administration

Certificate III or Diploma in Early Childhood Education and Care

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Child Care Management System (CCMS)

Job description

Early Learning Victoria (ELV) is leading the roll-out of 50 government-owned and operated early learning centres by 2032, with 18 currently operating. Our centres offer long day care, three and four-year-old kindergarten and pre-prep in accessible, play-based environments connected to local communities. We are committed to creating enriching work environments, encouraging professional growth and maintaining the highest standards of child safety.

About the Role

Opened in 2026 and co-located with Wilmot Road Primary School, Early Learning Victoria Shepparton is a 130-place centre offering long day care Three-Year-Old Kindergarten and Four-Year-Old Kindergarten programs.

Early Learning Victoria is approved to receive the Commonwealths Worker Retention Grant, which funds a 15% wage increase above modern award rates for eligible employees.

In this role, you will:

• Provide administrative support across all aspects of centre operations, including enrolment processing, Child Care Subsidy management, payroll, attendance and record keeping
• Serve as a key point of contact for families, responding to enquiries by phone, email and in person
• Build and maintain strong relationships with families, colleagues, suppliers and the ELV central team
• Process payments and perform data entry into the Child Care Management System and payroll systems
• Monitor centre security and perform general administrative tasks including communications, team planning and accepting deliveries
• Operate in accordance with Education Care Services National Law and Regulations and Early Learning Victoria policies and procedures

More information about this role can be found HERE.

About You

• Previous experience in an administrativerole,ideallywith exposure to the early childhood sector
• Experience in financial reporting and following organisational policies and procedures
• Confidence using administrative software and systems, including strong knowledge of Microsoft Word, Excel and Outlook
• Effective communication and relationship-building skills with staff, families and communities
• Strong organisational skills, including time management, multitasking and the ability to prioritise tasks effectively

Qualifications and Experience

• Qualification in business administration or a related fieldwill behighly regarded
• Certificate III ordiploma in Early Childhood Education and Care or higherwill behighly regarded
• Valid Working with Children Check; completion of Protecting Children - Mandatory Reporting online learning
• Agreement to a police check; an international police check must be provided for candidates who have resided outside of Australia for 12+ months in the last 10 years

Applying and Further Information

For more information about the role, or to request adjustments for participation in the recruitment process, please contact Claire Stewart, Workforce Development Coordinator on ***************@education.vic.gov.au

Applications close 11:59pm on Sunday, 8 November 2026.

ELV is a child-safe organisation committed to creating environments where children are safe, valued, and respected. We maintain zero tolerance for child abuse, harm, neglect, or discrimination in any form. All staff are required to uphold the Child Safe Standards and actively contribute to a culture of child safety. OurStaff Code of Conduct policy outlines expected standards of behaviour for all staff and defines appropriate interactions with children; adherence is mandatory.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about working for the Department, diversity and inclusion, and our employment conditions, visit the Department website.