Catering Administrator

ASM Global Group; Western Australia; On-site; AUD 55,000 - 85,000; Full time

Job summary

Legends Global is seeking an organised Catering Administrative Assistant to support the catering operations team across events, venues and activations. You will help manage day-to-day administration, ensure accurate information flow, and coordinate catering requirements for concerts and sporting events.

You will build strong relationships with internal teams and external stakeholders, produce necessary reports, and maintain high standards of confidentiality and service.

Qualifications

• Experience in a similar role at a large venue or hotel.
• Event planning for a large venue or hotel.
• Proficiency with Microsoft Office Suite.
• Excellent organisational and time management skills.
• Strong attention to detail and communication skills.

Responsibilities

• Provide administrative support to the Catering Operations Manager and catering leadership team to ensure efficient day-to-day operation of the Catering department.
• Coordinate catering orders for sporting events, concerts and activations, ensuring accurate information flow and timely execution.
• Build a positive and productive relationship with the Wildcats Corporate team, to ensure the courtside boxes are well coordinated throughout the season.
• Generate accurate and timely reports and catering documentation for internal stakeholders to support informed decision-making and operational planning.
• Act as a professional point of contact for internal and external stakeholders, providing responsive and service-focused support via phone, email, and in-person interactions.
• Collaborate effectively with catering, culinary, and operations teams to support shared objectives and smooth event delivery.

Skills

Microsoft Office Suite

Organisational skills

Attention to detail

Communication skills

Teamwork

Customer service

Problem-solving

Work under pressure

Adaptability

Proactive attitude

Education

Certificate in Event Management or Planning

Job description

ABOUT THE ROLE

Legends Global teams across the world are innate problem solvers and people who thrive on the excitement of developing events that create opportunity and connection. We are meticulous planners, innovative thinkers, relationship specialists and acutely experienced business leaders who love what they do.

At Legends Global, we love events, it's what we do. It's a part of our DNA and what drives us.

This position provides practical administrative and coordination support to the catering team, contributing to the efficient operation of the department.

The role assists with event administration and general office support, ensuring information is accurate, processes are followed, and catering requirements for concerts and sporting events are organised effectively. Through strong organisation, attention to detail, and service-focused communication, the position supports the delivery of consistent, high-quality catering services aligned with Legends Global standards.

KEY RESPONSIBILITIES

• Provide administrative support to the Catering Operations Manager and catering leadership team to ensure the efficient day-to-day operation of the Catering department.
• Coordinate catering orders for sporting events, concerts, and activations, ensuring accurate information flow and timely execution.
• Build a positive and productive relationship with the Wildcats Corporate team, to ensure the courtside boxes are well coordinated throughout the season
• Generate accurate and timely reports and catering documentation for internal stakeholders to support informed decision-making and operational planning
• Act as a professional point of contact for internal and external stakeholders, providing responsive and service-focused support via phone, email, and in-person interactions.
• Collaborate effectively with catering, culinary, and operations teams to support shared objectives and smooth event delivery.
• Maintain strict confidentiality of sensitive commercial, operational, and client information
• Ensure all tasks and processes comply with relevant legislation, codes of practice, and Legends Global policies and procedures.
• Support a safe and professional workplace by adhering to food safety, hygiene, and WHS requirements.
• Undertake additional administrative or operational duties as reasonably directed to support catering operations and objectives.
• Maintain professional and productive relationships with service providers, key internal and external stakeholders, and third-party suppliers.
• Comply with all Government legislation, Codes, Standards, and statutory obligations and Legends Global policies and procedures.
• Other duties as may be reasonably directed

ABOUT YOU

Everyday our people are responsible for delivering extraordinary experiences for every guest who walks through our doors.

You will have a shared values and people-centric mind set and genuinely want to make a difference. That's what makes you stand out from the crowd and why we want to meet with you.

SKILLS & EXPERIENCE

• Work in a similar role for a large venue or hotel.
• Event planning for a large venue or hotel.
• Strong proficiency in Microsoft Office Suite
• Excellent organisational and time management skills
• Strong attention to detail
• Excellent verbal and written communication skills
• Ability to work under pressure and meet deadlines
• Strong customer service focus
• Ability to work independently and as part of a team
• Positive and proactive attitude
• Ability to adapt to changing priorities
• Strong problem-solving skills

Successful applicants will require the following

• Certificate in Event Management or Planning (Desirable)
• Knowledge Food & Beverage
• Responsible Service if Alcohol (Desirable)
• Food Safety Certification (Follow Workplace Hygiene Procedures) (Desirable)
• Current National Police Clearance
• 100-point ID Check

ABOUT THE VENUE

RAC Arena is WA's home of live entertainment, music and sports. Since opening, our 15,000 seat venue has hosted many famous superstars, including Prince, The Killers, Beyonce, The Rolling Stones, Ed Sheeran, KISS, and Katy Perry. The Perth Wildcats have scaled new heights on and off the court by regularly playing in front of more than 12,000 people, transforming the CBD into a sea of red during their home games.

ABOUT LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services, including feasibility and consulting, owner's rep, sales, partnerships, venue management, hospitality, merchandise, and content and booking. Our white-label approach ensures our partners remain front and centre while we harness the power of our global network - including over 450 venues, 20,000 events, and 165 million guests annually - to enhance their business and guest experience.

In the Asia Pacific & Middle East region, Legends Global is honoured that the worlds most esteemed brands and venues across the sports, entertainment, attractions, conventions and leisure industries trust us to achieve their vision, maximise their business and enhance the experience of fans and guests. Locally we support venues including Coca Cola Arena (Dubai), Brisbane Convention & Exhibition Centre, Qudos Bank Arena (Sydney), ICC Sydney, Te Pae Christchurch Convention Centre (NZ), RAC Arena Perth and Kai Tak Sports Park in Hong Kong.

If you're passionate about forging win-win partnerships, crafting unforgettable guest experiences, and leading innovative venue and event operations, we'd love to meet you.

Grow an exciting career at Legends Global - backed by a supportive, inclusive culture, an unmatched network of resources and benefits, and inspiring team members united in helping each other succeed every step of the way.

Feel like a place where you'd thrive? Join us in our persistent mission of living up to The Legends Global Way.

Working in the venue and event industry means supporting the delivery of events across our event calendar. This means that weekend, evening and public holiday work will be required.

We have lodged this role on our own site as we are managing this project directly. No recruitment agencies please.