Casual Immunisation Administration Officer

Wyndham City Council; Melbourne; Presencial; AUD 50.000 - 71.000; Jornada completa

Descripción de la vacante

Wyndham City Council is seeking an Immunisation Administration Officer to provide administrative support for the Immunisation Service. The role involves managing bookings, updating AIR records, and ensuring accurate data and documentation for safe, efficient immunisation delivery across the Wyndham municipality.

The position is casual, on-site, across multiple sites within the Wyndham area. A relevant admin qualification, current Working with Children Check, and a valid Victorian Driver’s

Formación

• Degree or diploma course in Administration with little or no relevant work experience or lesser formal qualifications with relevant work skills, or relevant experience with demonstrated ability to maintain administrative systems and processes.
• Well-developed written and verbal communication skills and ability to produce reports and routine correspondence.
• Demonstrated skills in managing time, setting priorities and planning and organising own workload in order to achieve specific and set objectives efficiently.
• Demonstrated experience in developing positive relationships with internal employees and external customers.
• Current Victorian Drivers Licence
• Current employee Working with Children Check
• Current First Aid Certificate (desirable)
• Experience in Immunisation service provision or a willingness to learn

Responsabilidades

• Provide day-to-day administrative, procurement and logistics support to ensure the effective operation of the Immunisation Unit.
• Manage the Immunisation booking system and respond to appointment enquiries.
• Maintain accurate client records and update immunisation information across Council databases and the Australian Immunisation Register (AIR).
• Perform regular data checks and correct records to ensure information is accurate and up to date.
• Prepare reports and maintain documentation to support the Immunisation team.
• Set up and pack down equipment and materials for immunisation sessions, ensuring everything is ready for safe and efficient service delivery.
• Support the delivery of Wyndham's secondary school immunisation program through administration and coordination activities.
• Contribute to improving systems and workflows that support the delivery of immunisation programs and ongoing efficiency of the service.

Conocimientos

Written and verbal communication

Time management

Relationship building

Customer service

Willingness to learn

Educación

Degree or diploma in Administration

Descripción del empleo

Employment type: Casual

Hourly Rate: $43.59 + 25% casual loading and superannuation

Location: Werribee based. This role will be required to work across multiple locations throughout the Wyndham Municipality

About the role

We are seeking an organised and customer-focused Immunisation Administration Officer to provide administrative and operational support to Wyndham City Council’s Immunisation Service, helping ensure the safe, efficient and compliant delivery of immunisation programs for positive health outcomes across the community.

Working closely with the Immunisation Team Leader and broader team, you will maintain accurate client records and databases, review vaccination records against National Immunisation Program (NIP) requirements, and support timely reporting to the Australian Immunisation Register. You will also assist with reporting, documentation and compliance requirements to support effective service delivery.

The role involves attending community and school-based immunisation sessions, assisting with the setup of equipment and materials, and supporting cold chain management in accordance with established procedures and protocols. You will also respond to client and stakeholder enquiries, providing accurate, timely and professional information within the scope of your knowledge and ensuring interactions are appropriately documented.

This is a casual position rostered on an as-needed basis, with work required across various sites within Wyndham City. As this is a community-facing role, the position is required to be performed on-site, with no provision for remote or hybrid working arrangements.

What your day will look like

• Provide day-to-day administrative, procurement and logistics support to ensure the effective operation of the Immunisation Unit.
• Manage the Immunisation booking system and respond to appointment enquiries.
• Maintain accurate client records and update immunisation information across Council databases and the Australian Immunisation Register (AIR).
• Perform regular data checks and correct records to ensure information is accurate and up to date.
• Prepare reports and maintain documentation to support the Immunisation team.
• Set up and pack down equipment and materials for immunisation sessions, ensuring everything is ready for safe and efficient service delivery.
• Support the delivery of Wyndham's secondary school immunisation program through administration and coordination activities.
• Contribute to improving systems and workflows that support the delivery of immunisation programs and ongoing efficiency of the service.

What you will bring

• Degree or diploma course in Administration with little or no relevant work experience or lesser formal qualifications with relevant work skills, or relevant experience with demonstrated ability to maintain administrative systems and processes.
• Well-developed written and verbal communication skills and ability to produce reports and routine correspondence.
• Demonstrated skills in managing time, setting priorities and planning and organising own workload in order to achieve specific and set objectives efficiently.
• Demonstrated experience in developing positive relationships with internal employees and external customers.
• Current Victorian Drivers Licence
• Current employee Working with Children Check
• Current First Aid Certificate (desirable)
• Experience in Immunisation service provision or a willingness to learn

If you progress past the interview stage, you may be required to complete pre‑employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

Why join Wyndham

We are one of Australia’s fastest growing and most diverse cities.

By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared.

Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong.

Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

Applications close at 11:59PM on Sunday, 15 November 2026.

If you have further role‑specific questions, please contact Anne-Marie Baxter, Team Leader Immunisation on 03 8353 4021.

Wyndham City Council is committed to providing a recruitment experience that is fair, inclusive, and accessible. If you have specific accessibility needs or general recruitment enquiries, please contact our Careers team via [e-mail] or 03 9394 6860.

Child Safe Organisation

Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

Diversity and Inclusion

At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region, with a rich and diverse history. We are committed to providing positive employment opportunities for Aboriginal and Torres Strait Islander people and welcome applications from candidates of Aboriginal and Torres Strait Islander background. To read more about Wyndham City’s Innovate Reconciliation Action Plan, please visit our website.