Campus Life Administrator

Deakin University; Geelong; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Generous parental leave

Flexible working arrangements

Learning and development opportunities

Inclusive culture

Job summary

Deakin University seeks a Campus Life Administrator to provide administrative and operational support across Geelong’s campuses, coordinating student activities and fostering a respectful community. You will plan events, manage records, and deliver quality customer service to students, staff and external partners.

The role requires on-site, full-time work with strong organisational and communication skills, and experience using social media and Microsoft Teams for engagement and reporting.

Qualifications

• Relevant qualifications and experience in administration or operations, with the ability to provide organised and effective support in a service-focused environment.
• Demonstrated experience preparing presentations, taking minutes, maintaining records and producing accurate reports, while managing competing priorities, calendars and deadlines.
• Strong organisational and interpersonal skills, with the ability to work effectively in a fast-paced and changing environment and build positive relationships with a diverse range of stakeholders.
• Experience using social media platforms and digital communication tools to support engagement, communications and marketing activities.
• Sound judgement, initiative, discretion and professionalism, with proven experience handling sensitive and confidential information and a commitment to supporting the wellbeing and success of young adults.

Responsibilities

• Provide administrative and operational support to the Campus Life team, coordinating academic, social, cultural and sporting programs that enhance the student residential experience and foster a respectful community environment.
• Coordinate event planning and delivery, including scheduling, stakeholder engagement, communications, logistics, record keeping and post-event reporting to ensure successful program outcomes.
• Deliver high-quality customer service and administrative support to students, staff and external stakeholders, responding to enquiries, maintaining accurate records and supporting service delivery across multiple teams.
• Manage stakeholder communications through Microsoft Teams, social media and other channels, ensuring timely information sharing, strong engagement and effective collaboration across the campus community.
• Contribute to process improvements, data management and reporting activities by analysing information, monitoring progress, identifying operational issues and recommending practical solutions to support continuous service enhancement.

Skills

Administration

Event Planning

Stakeholder Engagement

Record Keeping

Social Media

Customer Service

Communication Skills

Microsoft Teams

Data Reporting

Tools

Microsoft Office

Job description

• Based at our Geelong, Waurn Ponds and Waterfront campuses
• Full-time and continuing, Onsite

Why work with us?

• a variety of leave options including generous parental leave and the ability to purchase additional leave
• flexible working arrangementsto help manage your work-life balance
• ongoing learning and development opportunities to grow your career
• an inclusive and supportive culture and environment to work in, both online and on campus.

As a Campus Life Administrator, you will:

• Provide administrative and operational support to the Campus Life team, coordinating academic, social, cultural and sporting programs that enhance the student residential experience and foster a respectful community environment.
• Coordinate event planning and delivery, including scheduling, stakeholder engagement, communications, logistics, record keeping and post-event reporting to ensure successful program outcomes.
• Deliver high-quality customer service and administrative support to students, staff and external stakeholders, responding to enquiries, maintaining accurate records and supporting service delivery across multiple teams.
• Manage stakeholder communications through Microsoft Teams, social media and other channels, ensuring timely information sharing, strong engagement and effective collaboration across the campus community.
• Contribute to process improvements, data management and reporting activities by analysing information, monitoring progress, identifying operational issues and recommending practical solutions to support continuous service enhancement.

To be successful, you’ll have:

• Relevant qualifications and experience in administration or operations, with the ability to provide organised and effective support in a service-focused environment.
• Demonstrated experience preparing presentations, taking minutes, maintaining records and producing accurate reports, while managing competing priorities, calendars and deadlines.
• Strong organisational and interpersonal skills, with the ability to work effectively in a fast-paced and changing environment and build positive relationships with a diverse range of stakeholders.
• Experience using social media platforms and digital communication tools to support engagement, communications and marketing activities.
• Sound judgement, initiative, discretion and professionalism, with proven experience handling sensitive and confidential information and a commitment to supporting the wellbeing and success of young adults. Knowledge of the StarRez resident housing management system would be advantageous.
• Please note: Due to the nature of this position, the successful candidate is required to be on-site full time.

Applications for this position close on Nov 19, 2026 at 11:55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks:

In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender-based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.