Business Support Officer

Alcoa Australia; Lithgow; Presencial; AUD 70.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Bonus plan

Flexi Day

Parental leave 18 weeks

Career development

Parental leave support

Employee assistance program

Live Well program

Diversity & Inclusion groups

Descripción de la vacante

Alcoa Australia is seeking a highly organised Business Support Officer to join the Portland Aluminium team. You will provide administrative support, manage document control, prepare reports and meeting minutes, and assist with meetings and travel arrangements.

Working Monday to Friday in a full-time role, you will support safety documentation and coordinate stakeholder communications while contributing to a collaborative and inclusive workplace.

Formación

• Demonstrated experience delivering high-level administrative support.
• Proficient with Microsoft Office and adapting to new systems.
• Excellent verbal and written communication skills in a professional context.
• Ability to manage competing priorities and maintain discretion.

Responsabilidades

• Coordinates and manages documents within the document control system, ensuring accuracy and compliance.
• Participates in trainings and meetings to understand plant operations and procedures.
• Provides project management and audit support using appropriate software and office equipment.
• Prepares accurate reports, presentations, agendas, and meeting minutes.
• Maintains records including safety documents, inductions, and training logs.
• Supports communication with internal and external stakeholders, including mail handling.
• Organises and coordinates special events aligned with business objectives.
• Applies ABS terminology and methodologies in reporting and operations.
• Manages administrative costs by overseeing stationery and catering within budget.
• Supports ISO accreditation through documentation and compliance tracking.
• Completes ad hoc administrative tasks to support department operations.
• Coordinates departmental travel, bookings, itineraries, and policy compliance.

Conocimientos

Administrative support

Organisational skills

Verbal & written communication

Process improvements

Discretion & confidentiality

Team collaboration

Herramientas

Microsoft Office

Descripción del empleo

Shape Your World At Alcoa, you will become an essential part of our purpose: to turn raw potential into real progress. The way we see it, every Alcoan is a work-shaper, team-shaper, idea-shaper & world-shaper.

About the Role

Are you highly organised and enjoy providing effective support services to a team? Then we want to hear from you! We are seeking an experienced Business Support Officer to join our Portland Aluminium team. Working Monday to Friday, this is a full-time role.

Responsibilities include:

• Coordinates and manages documents within the document control system, ensuring accuracy, accessibility, and compliance.
• Participates in training and meetings to build understanding of plant operations and procedures.
• Provides project management and audit support using appropriate software and office equipment.
• Prepares accurate and timely reports, presentations, agendas, and meeting minutes.
• Maintains accurate records, including safety documentation, inductions, and training logs.
• Supports effective communication with internal and external stakeholders, including message handling and mail distribution.
• Organises and coordinates special events professionally, ensuring alignment with business objectives.
• Applies ABS terminology and methodologies in reporting and operational processes.
• Manages administrative costs by overseeing stationery and catering supplies within budget.
• Supports the ISO accreditation process through documentation, record‑keeping, and compliance tracking.
• Completes ad hoc administrative tasks to support departmental operations.
• Coordinates departmental travel, including bookings, itineraries, and compliance with travel policies.

What’s on offer

• Attractive remuneration and variable bonus plan.
• One additional paid Alcoa Flexi Day.
• 18 weeks Parental leave for primary caregivers.
• Employee growth and development opportunities.
• Parental leave support for all caregivers.
• Employee assistance program for personal support services.
• Alcoa Live Well program offering travel, lifestyle, health and wellbeing discounts.
• Connect and be part of a community that celebrates diversity through our employee inclusion groups.

What you can bring to the role

• Demonstrated experience delivering high-level administrative support, with strong organisational skills and the ability to manage competing priorities.
• Proficient in Microsoft Office, with a strong capacity to quickly learn and adapt to new systems and technologies.
• Excellent verbal and written communication skills, delivered with professionalism and clarity.
• Highly adaptable, performing effectively under pressure in fast‑paced environments.
• Maintains discretion and professionalism when handling sensitive or confidential information.
• Proactive in identifying process improvements and addressing administrative challenges.
• Friendly, approachable, and collaborative, with the ability to work effectively both independently and within a team.

Additional information

Interviews may progress prior to the closing date, although all applications will be considered. Be part of shaping our organisation and join us in building a legacy of excellence for future generations. #LI-JH1 | #AlcoaAUS

About the Location

Our Portland Smelter is a joint venture between Alcoa of Australia (55%), CITIC (22.5%) and Marubeni Aluminium Australia (22.5%). Alcoa manages the day-to-day operations at the smelter and we produce approximately 19 per cent of Australia’s total aluminium production in Portland. We are proud of the long-standing relationships we have within our local community and are committed to supporting social and diverse causes.

We are values led, vision driven and united by our purpose of transforming raw potential into real progress. Our commitments to Inclusion, Diversity & Equity include providing trusting workplaces that are safe, respectful and inclusive of all individuals, free from discrimination, bullying and harassment and that our workplaces reflect the diversity of the communities in which we operate. This is a place where you are empowered to do your best work, be your authentic self, and feel a true sense of belonging. Come join us and shape your career! Your work. Your world. Shape them for the better. Shape your Career at Alcoa! As an Alcoan you are part of a global team committed to advancing sustainability and delivering excellence and innovation. As a values-based company, we Act with Integrity, Operate with Excellence, Care for People, and Lead with Courage. Join us and become an essential part of our purpose: to turn raw potential into real progress. We treat all people with dignity and we believe in inclusion, diversity and enabling all employees to grow and develop their careers with us, where they can pursue their passions. Discover the possibilities a career with Alcoa can have for you. Come shape your career with us! Careers @ Alcoa Sustainability @ Alcoa