Business Services Assistant

people2people; City of Brisbane; On-site; AUD 35,000 - 55,000; Part time

Benefits offered by this job

Autonomy

Ownership

Job summary

people2people is seeking a dedicated Business Services/Facilities professional to support the Brisbane CBD office in a varied, hands-on role. You will work closely with Partners, legal teams and external providers to manage facilities, records, and business services operations.

The role emphasizes autonomy and ownership in a busy corporate environment, with opportunities to coordinate with senior stakeholders and drive efficient processes.

Qualifications

• Experience in business services, facilities or records management within a corporate or professional services environment.
• Strong records and archive management experience.
• Document production experience, including coordination of outsourced providers.
• Familiarity with ServiceNow or a similar ticketing system.
• Exposure to WHS compliance, contractor coordination and workplace operations.
• Proactive, self-motivated and comfortable working autonomously.
• Confident liaising with senior stakeholders, lawyers, Partners and external vendors.

Responsibilities

• Manage mail, couriers and office service requests.
• Coordinate document production, including printing, binding, scanning and finishing.
• Manage archive requests, file retrievals, records retention and destruction processes.
• Coordinate facilities maintenance, contractors and external vendors.
• Support WHS compliance activities and workplace inspections.
• Monitor and action requests through ServiceNow or a similar workflow system.

Skills

Facilities management

Records management

Document production

ServiceNow

WHS compliance

Stakeholder liaison

Autonomy

Tools

ServiceNow

Job description

Join a leading commercial law firm in a varied, hands-on role supporting the day-to-day operations of a busy Brisbane CBD office. Working closely with Partners, legal teams and external providers, you'll play a key role across facilities, records management and business services functions.

Key Responsibilities

• Manage mail, couriers and office service requests
• Coordinate document production, including printing, binding, scanning and finishing
• Manage archive requests, file retrievals, records retention and destruction processes
• Coordinate facilities maintenance, contractors and external vendors
• Support WHS compliance activities and workplace inspections
• Monitor and action requests through ServiceNow or a similar workflow system

About You

• Experience in business services, facilities or records management within a corporate or professional services environment
• Strong records and archive management experience
• Document production experience, including coordination of outsourced providers
• Familiarity with ServiceNow or a similar ticketing system
• Exposure to WHS compliance, contractor coordination and workplace operations
• Proactive, self-motivated and comfortable working autonomously
• Confident liaising with senior stakeholders, lawyers, Partners and external vendors

What's On Offer?

• Supportive, professional and collaborative culture
• Diverse role with genuine autonomy and ownership

If you're an experienced Business Services, Facilities or Records professional looking for a varied part time role where you can hit the ground running, we'd love to hear from you.