Business Operations Specialist / Office Manager

Harris Geospatial Solutions; Waverley Council; On-site; AUD 90,000 - 130,000; Full time

Job summary

L3Harris is seeking a highly motivated Sr. Spec, Administration/Business Operations Lead for Australia and New Zealand.

The role blends office management with regional facilities, security and infrastructure leadership, requiring precision, initiative and professional discretion. You will oversee the Sydney office, support Canberra and Wellington satellite sites, handle travel, expenses and procurement, and coordinate leadership visits.

Qualifications

• 5+ years of experience in office management or administrative roles.
• Experience coordinating multiple sites/facilities.
• Advanced Excel and pivot tables.
• Excellent communication and teamwork.
• Ability to travel to Canberra quarterly.

Responsibilities

• Serve as the office manager for the Sydney Office and provide support as required to Canberra, AU and Wellington, NZ satellite offices.
• Develop rapport with AU / NZ personnel and serve as an advocate, triaging issues and expediting resolution across the full spectrum of business functions.
• Serve as AU / NZ administrative lead, providing full-spectrum business support to the team, including travel, expenses, and procurement.
• Interface with building management to support ongoing operations and emergency repairs.
• Plan and schedule team building events, lunches/dinners, meetups, conferences, and morale-boosting events.
• Coordinate business unit and L3Harris executive leadership visits to AU / NZ.
• Oversee and maintain accountability for office capital purchases and equipment.
• Provide support of office move in Sydney – coordinating contractors and ensuring adherence to project schedule.

Skills

Microsoft Office Suite

Excellent communication

Customer service orientation

Independent and team player

Travel readiness

Job description

Job Title: Sr. Spec, Administration/ Business Operations, Lead

Job Location: North Sydney

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Description:

Our team is seeking a highly motivated and team-oriented business operations lead for Australia and New Zealand with strong verbal and written communication skills. The business operations role is a combination of an office manager with administrative tasking and the regional facilities, security, and infrastructure lead. This position requires an individual who can manage multiple tasks with precision and reliability. Key qualities for this position include excellent judgment, attention to detail, and a consistent, professional demeanor. The ability to handle confidential information with integrity and discretion is essential. We value a proactive approach and the ability to work independently while contributing positively as a team player. The ideal candidate will have a proven ability to take initiative, deliver exceptional results, and exceed expectations in a fast-paced environment. Travel to our satellite offices in Canberra, AU quarterly and Wellington, NZ as-needed is required.

Essential Functions:

• Serve as the office manager for the Sydney Office and provide support as required to Canberra, AU and Wellington, NZ satellite offices.
• Develop rapport with AU / NZ personnel and serve as an advocate, triaging issues and expediting resolution across the full spectrum of business functions.
• Serve as AU / NZ administrative lead, providing full-spectrum business support to the team, including travel, expenses, and procurement.
• Interface with building management to support ongoing operations and emergency repairs.
• Plan and schedule team building events, lunches/dinners, meetups, conferences, and morale-boosting events.
• Coordinate business unit and L3Harris executive leadership visits to AU / NZ.
• Oversee and maintain accountability for office capital purchases and equipment.
• Provide support of office move in Sydney – coordinating contractors and ensuring adherence to project schedule.

Qualifications:

• 5+ years of experience in office manager or administrative role, excellent organization and attention to detail.
• Prior office move experience.
• Advanced/Expert in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook). Ability to generate pivot tables in Excel, present complex data, and summarize needs / challenges.
• Excellent communication and interpersonal skills, with a strong focus on customer service.
• Ability to work both independently and collaboratively in a dynamic, fast-paced environment.
• Ability to manage multiple competing priorities effectively.
• Proficient in financial management, including vendor management, spend forecasting, and purchase order processes.
• Ability to travel to Canberra site quarterly to support customer demos and employee engagement initiatives.

Preferred Additional Skills:

• Active security clearance (any level)
• Experience managing multiple sites/facilities.
• Experience with cost reporting and management systems, Concur, CostPoint, PeopleSoft, and Expensify.

As an equal opportunities employer, L3Harris is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.