Business Operations Specialist

L3Harris Technologies; North Sydney Council; On-site; AUD 90,000 - 120,000; Full time

Job summary

L3Harris Technologies in Australia is seeking a highly organized Office Operations Lead for Australia and New Zealand. This onsite role combines office management with regional facilities, security, and infra leadership, supporting Sydney and satellite offices in Canberra and Wellington as needed.

The ideal candidate has 5+ years in office management or administration, excels in Microsoft Office, and demonstrates strong communication and vendor-management skills.

Qualifications

• 5+ years of experience in office management or administrative roles.
• Strong organizational and detail-oriented skills.
• Advanced proficiency in Microsoft Office applications.
• Ability to travel to Canberra quarterly and Wellington as needed.

Responsibilities

• Serve as office manager for Sydney and provide support to Canberra and Wellington offices.
• Triage issues and provide full-spectrum business support including travel and procurement.
• Coordinate office moves and liaise with building management for operations.
• Plan team events and oversee vendor relationships and spend forecasting.

Skills

Office management

Administrative support

Travel coordination

Vendor management

Communication skills

Tools

PowerPoint

Excel

Word

Outlook

Pivot tables

Job description

9 Month Fixed Term Contract with option to extend

Job Description:

Our team is seeking a highly motivated and team-oriented business operations lead for Australia and New Zealand with strong verbal and written communication skills. The business operations role is a combination of an Office Manager with administrative tasking, and a regional facilities, security, and Infrastructure Lead. This position requires an individual who can manage multiple tasks with precision and reliability. Key qualities for this position include excellent judgment, attention to detail, and a consistent, professional demeanor. The ability to handle confidential information with integrity and discretion is essential.

We value a proactive approach and the ability to work independently while contributing positively as a team player. The ideal candidate will have a proven ability to take initiative, deliver exceptional results, and exceed expectations in a fast-paced environment. This is fully onsite position, with travel to our satellite offices in Canberra, AU quarterly and Wellington, NZ as-needed is required.

ASAP Start required.

Essential Functions:

Serve as the office manager for the Sydney Office and provide support as required to Canberra, AU and Wellington, NZ satellite offices.

Develop rapport with AU / NZ personnel and serve as an advocate, triaging issues and expediting resolution across the full spectrum of business functions.

Serve as AU / NZ administrative lead, providing full-spectrum business support to the team, including travel, expenses, and procurement.

Interface with building management to support ongoing operations and emergency repairs.

Plan and schedule team building events, lunches/dinners, meetups, conferences, and morale-boosting events.

Coordinate business unit and L3Harris executive leadership visits to AU / NZ.

Oversee and maintain accountability for office capital purchases and equipment.

Provide support of office move in Sydney - coordinating contractors and ensuring adherence to project schedule.

Qualifications:

5+ years of experience in office manager or administrative role, excellent organization and attention to detail.

Prior office move experience.

Advanced/Expert in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook). Ability to generate pivot tables in Excel, present complex data, and summarize needs / challenges.

Excellent communication and interpersonal skills, with a strong focus on customer service.

Ability to work both independently and collaboratively in a dynamic, fast-paced environment.

Ability to manage multiple competing priorities effectively.

Proficient in financial management, including vendor management, spend forecasting, and purchase order processes.

Ability to travel to Canberra site quarterly to support customer demos and employee engagement initiatives.

Preferred Additional Skills:

Active security clearance (any level)

Experience managing multiple sites/facilities.

Experience with cost reporting and management systems, Concur, CostPoint, PeopleSoft, and Expensify.