Business & Operations Manager

St Vincent'S College; Sydney; On-site; AUD 120,000 - 180,000; Full time

Job summary

St Vincent’s College Ashfield is seeking a highly capable Business and Operations Manager to lead non-educational school operations, including financial management, procurement, and facilities management. Reporting to the Principal, you will drive cost-effective operations, ensure regulatory compliance, and identify growth opportunities within a dynamic K-12 Catholic school environment.

You will oversee maintenance programs, capital works planning, site security, WHS, debt collection, and

Qualifications

• Tertiary qualifications in Business, Project Management or related field.
• Experience in a Business/Operations Manager role with financial, procurement or facilities responsibilities.
• Proven ability to lead and motivate a team to deliver quality outcomes.
• Strong understanding of budgeting, financial management and debt collection.

Responsibilities

• Oversee and coordinate scheduled and unscheduled maintenance for safe school operations.
• Support planning and delivery of capital works and Master Plans.
• Manage on-site contractors, access, induction and compliance with SCS requirements.
• Develop business cases and maintain Master Plan to support growth.
• Collaborate with Finance and Property teams to ensure compliance with policy and legislation.
• Monitor financial activities, provide insights to reduce costs and improve outcomes.
• Oversee insurance claims administration and debt management strategies.
• Identify opportunities to maximise enrolment and income.
• Ensure WHS systems are followed and coordinate WHS Committee activities.
• Provide operational support for school events and manage site security operations.

Skills

Financial management

Procurement

Facilities management

Executive administration

Team leadership

Education

Certificate level or higher in Business/Project Management

Job description

St Vincent's College Ashfield - K to 12 school
Start Date: Thursday, 28 January 2027
Application Closing Date: Wednesday, 11 November 2026
Employment Type: Full-Time, Permanent

Why Join Us

Join Sydney Catholic Schools (SCS), NSW’s largest Catholic education community, with over 145 schools and 75,000 students. At St Vincent's College Ashfield, you'll make a daily impact, grow your career, and be supported by strong professional learning.

Benefits include:

• competitive salary based on enrolment band
• salary packaging of up to $15,900 annually
• up to 25% discount on school fees for parents of SCS students
• ongoing training and development opportunities
• health and wellbeing initiatives and resources, including Fitness Passport
• generous Employee Referral Program
• a wide range of further rewards and benefits.

About Our School

St Vincent’s College is a K-12 school focused on providing quality Catholic education, maximising student outcomes by offering a rich, relevant and holistic curriculum that is student centred, flexible and challenging. Be part of St Vincent's dedicated team, shaping the next generation with quality education and unwavering values.

About You

Reporting to the Principal, the Business and Operations Manager is an executive leader supporting the Principal and is responsible for overseeing the non-educational school operations including financial management, administration and property and facilities management.

This role ensures that the school’s operations are efficient, cost-effective, and compliant with relevant regulations. Working in a dynamic school environment, this role takes an entrepreneurial approach to identifying and implementing opportunities for growth and improvement.

The successful applicant will perform tasks that include, but not limited to:

• overseeing and coordinating the school’s scheduled and unscheduled repair and maintenance program, to support effective and safe operations of school buildings and facilities
• providing on site coordination and support for the planning and delivery of capital works programs and deployment of Master Plans
• managing on-site contractors including site access and induction and ensuring tasks are completed as per school and SCS requirements
• planning for the future needs of the school by developing business cases, maintaining the Master Plan to support future growth
• collaborating with the Finance and Property team by fulfilling all required responsibilities outlined in policy and/or as directed by the Director and other leaders in the team
• managing and reporting on the school’s financial activities in alignment with the Principal and SCS procedures, ensuring that all financial activities are conducted professionally and comply with financial delegations and relevant legislation
• monitoring, managing and providing regular insights relating to the school’s financial performance and identifying solutions to reduce costs and improve outcomes
• overseeing the administration of insurance claims
• managing the school’s fee management and debt recovery strategies and process in line with SCS’ policies, procedures and values
• identifying and implementing opportunities that maximise school enrolment and income
• ensuring Work Health and Safety (WHS) systems and requirements are followed to mitigate risks, comply with legislation and ensure a safe environment
• implementing and monitoring adherence to WHS systems for all persons onsite
• coordinating and actively participating in the school’s WHS Committee
• addressing and managing WHS incidents in accordance with legislative requirements and SCS policies
• providing operational support for school events
• managing site security operations including access to CCTV footage, operation of alarms and access to keys and access cards
• collaborating with primary schools within their network including establishing commercial connections such as multi-school tenders, debt collection, shared resources and providing guidance where needed
• serving as a member of the College Leader Leadership Team
• any other duties as required.

Essential Criteria

• tertiary qualifications (at Certificate Level or higher) in Business, Project Management or other relevant field
• demonstrated experience in a similar role including Business Manager or Operations Manager with responsibilities in financial management, procurement, facilities management or executive administration
• demonstrated experience in leading and motivating a team to achieve quality business outcomes
• strong understanding of financial management, budgeting and debt collection.

Working With Children Check (WWCC)

This role is classified as child-related work and therefore requires a WWCC clearance prior to commencement of employment.

SCS welcomes and encourages applications from Aboriginal and Torres Strait Islander peoples and candidates with diverse backgrounds.

Any offer of employment with Sydney Catholic Schools is subject to screening completed by the Central Office People & Culture Services team.

If you encounter technical issues or for any general enquiries please contact the People & Culture Services team on [phone] (8am-5pm, Mon-Fri).