Business Manager

Victorian Government; Victoria; On-site; AUD 70,000 - 110,000; Full time

Job summary

Auburn South Primary School under the Victorian Government is seeking an Administration professional to lead an office team and direct work across finance, HR and general administration. The role involves delivering school services, managing budgets, HR processes and coordinating resources with service providers.

The position requires strong written and verbal communication, knowledge of government financial rules and ability to produce timely reports for senior management.

Qualifications

• Demonstrated capacity to lead an office team and direct the work of others.
• High level knowledge and experience in HR and financial management records systems (Cases21 and Compass).
• Understanding of financial management legal requirements and ability to produce reports.
• High level written and verbal communication skills.

Responsibilities

• Deliver school services including design and production of publications.
• Manage annual budgets, prepare financial statements and advise on budget spend.
• Direct accounting processes and administer government grants and school income.
• Coordinate admissions, enrolments and transfers; provide admin support to the Principal and staff.
• Oversee recruitment procedures and human resource planning.
• Coordinate school resources, liaise with service providers and supervise contracted services.
• Draft reports and assess operational efficiency of computer systems.

Skills

Staff leadership

Financial management

HR records systems

Communication

Tools

Cases21

Compass

Job description

Occupation: Administration

Reference: 1547343

Selection Criteria

SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2Demonstrated knowledge and experience in respect to human resource and financial management records systems. Applicants must have high level knowledge and experience using Cases21 and Compass

SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC5High level written and verbal communication skills.

Role

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.
• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [e-mail]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Location Profile

At Auburn South Primary School, we develop a positive sense of identity within a community that encourages individuals to flourish as inquirers, creative thinkers and globally responsible citizens. Whilst Auburn South Primary School is proud of its students¿ high levels of academic achievement, it is our focus on developing the `whole child¿; academic, social, emotional and physical that allows our students to truly thrive. Students are encouraged to be creative, inquisitive and committed to achieving their personal and academic goals. They are empowered to make choices that impact learning and relationships in a positive way.

As an authorised International Baccalaureate Primary Years Program (IB PYP) school we ensure that all students can identify their strengths, experience personal and academic growth, be challenged in their learning, and reach their potential. This commitment to the philosophy of the IB PYP also ensures that our students develop the skills, knowledge and attributes required to become an internationally minded citizen. Innovative programs like the Stephanie Alexander Kitchen Garden program support this philosophy and build upon our already high levels of student engagement and connectedness to school.

The focus of our current Strategic Plan plan is to build on existing high levels of student achievement by further improving student growth and engagement outcomes in literacy numeracy through a concept driven, inquiry pedagogy. With a strong overall focus on `whole school¿ wellbeing, the school has continued to develop and implement its Visible Wellbeing approach to improving student wellbeing and academic performance. The school has successfully implemented a Professional Learning Communities approach to further whole-community engagement in deep-learning within transdisciplinary units of inquiry and across the disciplines.

Applications close Thursday 22 October 2026 at 11.59pm