Administration, Reception and Enrolement Support- Ed Support Level 1-Range 3

Government schools; City of Melbourne; On-site; AUD 55,000 - 65,000; Full time

Job summary

Greenvale Primary School in Melbourne's northern suburbs is seeking an Administration, Reception and Enrolment Support staff member at Ed Support Level 1-Range 3. The role focuses on front-office reception, clerical tasks and enrolment processing within the school office.

Responsibilities include providing routine administrative support, maintaining records, and assisting with student enrolment and transition processes, to support a safe and inclusive learning environment.

Qualifications

• Experience in school or administrative reception helpful.
• Ability to manage front desk enquiries and tasks.
• Proficiency in organizing enrolment paperwork and records.

Responsibilities

• Provide routine clerical and administrative support at the school front office.
• Manage general administrative duties and support across the school office.
• Maintain, enter and retrieve information from school information systems and records.
• Support enrolment processes, including collection and processing of documents.

Skills

Reception duties

Clerical work

Administrative support

Job description

Administration, Reception and Enrolement Support- Ed Support Level 1-Range 3

Government schools – Melbourne Northern Suburbs VIC

At Greenvale Primary School we believe that a safe, inclusive and engaging learning environment can provide the opportunity for all students to reach their full potential as literate, numerate and curious learners. A focus on effective communication, creativity, collaboration and critical thinking are essential for our students to become emotionally and socially intelligent, as well as safe and responsible digital citizens.

OUR MISSION

Our school prides itself on promoting success and positive outcomes for all students in both learning and wellbeing. We offer a wide range of learning experiences and challenges which encourage learner agency, engagement and connectedness to the community. The students at Greenvale Primary School have an active voice in the school and contribute proudly and meaningfully to the school community

OUR VALUES

Our school values are the guiding principles and beliefs of the school community. Our school values will guide our students, staff and families to be active and conscientious members within our school community.

Responsibility - Make good decisions

Respect -Treat others how you want to be treated

Learning - Discover and try new things

Resilience -Bounce back when the going gets tough

Honesty ¿Always tell the truth

Greenvale Primary School offers a broad, rigorous curriculum from Foundation to Year 6 based on the Victorian Curriculum 2.0. The school has high, but achievable learning expectations with student progress being monitored regularly. Data is used to inform teaching practice and offers a wide range of learning experiences and challenges encouraging curiosity, excitement for learning and connectedness to the community.Teachers worked collaboratively in Professional Learning Communities (PLCs) to plan consistent, rigorous curriculum using student learning data.Students are also supported through our Tutoring program which has a focus on Reading and Numeracy,as well as our EAL program.

Foundation and Year 1 students participate in the synthetic phonics program - Little Learners Love Literacy. This is an explicit and sequential literacy approach for teaching children to read, write and spell with confidence. SMART Spelling is introduced from Year 2 onwards and is a systematic, explicit, and synthetic approach that builds on the prior learning of the Little Learners Love Literacy program.

The school is committed to keeping abreast of current educational trends. The strategic goals aim at facilitating continuous improvement in student outcomes with a focus on Literacy, Numeracy, Student Wellbeing and Learner Agency. Professional learning is clearly linked to the strategic directions of the school with the intent of enhancing teacher capacity.

Specialist programs offered include Physical Education, Performing Arts, Visual Arts, Science and Italian. We celebrate student achievements in these areas through our biennial school Performing Arts Concert and our Arts / Writers¿ Festival, Science Week activities, Italian day celebrations and by providing extensive activities to be involve in many sporting events and activities.

Our school has a well-established 1:1 laptop program for all students in Year 4 to Year 6 with school laptops being available to Year 1 to Year 3 students. Using these as a learning tool has made a significant impact on the learning and teaching.

Our Social and Emotional Learning (SEL) program is based on School Wide Positive Behaviour (SWPB) strategies and processes, Zones of Regulation, Stop, Walk, Talk (an anti-bullying strategy) and Respectful Relationships. In 2023, through our extensive implementation of SWPB, we were accredited as a Gold Status school.

In 2025, we will transition from the Program with Students with a Disability (PSD) to the Disability Inclusion program. We aim to provide reasonable adjustments for learning and wellbeing for individual students as required.

To promote leadership opportunities, students are able to be part of the Junior School Council, or be elected as School Captains, Class Captains and House Captains. Our caring atmosphere reinforces our school values and encourages a positive home/school relationship. Parents are encouraged to play an active role in the education of their children.

Location Profile

OUR VISION

At Greenvale Primary School we believe that a safe, inclusive and engaging learning environment can provide the opportunity for all students to reach their full potential as literate, numerate and curious learners. A focus on effective communication, creativity, collaboration and critical thinking are essential for our students to become emotionally and socially intelligent, as well as safe and responsible digital citizens.

OUR MISSION

Our school prides itself on promoting success and positive outcomes for all students in both learning and wellbeing. We offer a wide range of learning experiences and challenges which encourage learner agency, engagement and connectedness to the community. The students at Greenvale Primary School have an active voice in the school and contribute proudly and meaningfully to the school community

OUR VALUES

Our school values are the guiding principles and beliefs of the school community. Our school values will guide our students, staff and families to be active and conscientious members within our school community.

Responsibility - Make good decisions

Respect -Treat others how you want to be treated

Learning - Discover and try new things

Resilience -Bounce back when the going gets tough

Honesty ¿Always tell the truth

Greenvale Primary School offers a broad, rigorous curriculum from Foundation to Year 6 based on the Victorian Curriculum 2.0. The school has high, but achievable learning expectations with student progress being monitored regularly. Data is used to inform teaching practice and offers a wide range of learning experiences and challenges encouraging curiosity, excitement for learning and connectedness to the community.Teachers worked collaboratively in Professional Learning Communities (PLCs) to plan consistent, rigorous curriculum using student learning data.Students are also supported through our Tutoring program which has a focus on Reading and Numeracy,as well as our EAL program.

Foundation and Year 1 students participate in the synthetic phonics program - Little Learners Love Literacy. This is an explicit and sequential literacy approach for teaching children to read, write and spell with confidence. SMART Spelling is introduced from Year 2 onwards and is a systematic, explicit, and synthetic approach that builds on the prior learning of the Little Learners Love Literacy program.

The school is committed to keeping abreast of current educational trends. The strategic goals aim at facilitating continuous improvement in student outcomes with a focus on Literacy, Numeracy, Student Wellbeing and Learner Agency. Professional learning is clearly linked to the strategic directions of the school with the intent of enhancing teacher capacity.

Specialist programs offered include Physical Education, Performing Arts, Visual Arts, Science and Italian. We celebrate student achievements in these areas through our biennial school Performing Arts Concert and our Arts / Writers¿ Festival, Science Week activities, Italian day celebrations and by providing extensive activities to be involve in many sporting events and activities.

Our school has a well-established 1:1 laptop program for all students in Year 4 to Year 6 with school laptops being available to Year 1 to Year 3 students. Using these as a learning tool has made a significant impact on the learning and teaching.

Our Social and Emotional Learning (SEL) program is based on School Wide Positive Behaviour (SWPB) strategies and processes, Zones of Regulation, Stop, Walk, Talk (an anti-bullying strategy) and Respectful Relationships. In 2023, through our extensive implementation of SWPB, we were accredited as a Gold Status school.

In 2025, we will transition from the Program with Students with a Disability (PSD) to the Disability Inclusion program. We aim to provide reasonable adjustments for learning and wellbeing for individual students as required.

To promote leadership opportunities, students are able to be part of the Junior School Council, or be elected as School Captains, Class Captains and House Captains. Our caring atmosphere reinforces our school values and encourages a positive home/school relationship. Parents are encouraged to play an active role in the education of their children.

Selection Criteria

SC1Demonstrated capacity to work and collaborate with others in a team environment.

SC2Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC3 Possess the technicalknowledge and expertise relevant to the position.

SC4 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

Role

[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.Management of staff to achieve the expected outcomes is a key responsibility.Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Provide routine clerical and administrative support, including answering general telephone and front office enquiries, processing mail and deliveries, assisting with stock control, supporting the organisation of meetings, and receiving and initially processing standard paperwork.
• Provide general administrative duties and support across the school office as required.
• Maintain, enter and retrieve information from school information technology systems, including computerised student, staff and school records.
• Maintain and update office records, enrolment information, diary records and other basic written records.
• Provide administrative support for student enrolment processes, including the collection, processing and maintenance of enrolment documentation and records.
• Support student enrolment and transition processes, including liaising with families, schools and relevant staff and assisting with the preparation and transfer of student information.
• Support and coordinate the preparation of routine internal and external communications in accordance with school procedures, including form letters, newsletters and other correspondence.
• Source basic data and factual information from relevant sources to support school administrative functions, including books, reports, manuals, catalogues, tables and forms.
• Support the delivery of effective administrative services across the school.
• Implement and maintain strategies that support effective and efficient administrative procedures.
• Support client reception and the day-to-day operations of the school office.
• Support the provision of first aid facilities and assist with the delivery of first aid to students, as required.
• Manage and follow up student attendance issues in accordance with school procedures.
• Liaise with school staff regarding administrative, student and operational support requirements.
• In consultation with the Business Manager and Principal, determine, coordinate and manage work priorities within the school office.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx