Business Manager

Capagility Pty Ltd; Brisbane; Remote; AUD 54,000 - 84,000; Part time

Job summary

Capagility Pty Ltd is seeking an experienced Business Manager to oversee financial administration, compliance, bookkeeping, HR administration (including payroll) and internal business support functions. Reporting to the General Manager, you will manage day-to-day corporate services and deliver accurate financial information for decision-making.

The role combines end-to-end bookkeeping, payroll processing and financial reporting with HR, governance and continuous improvement across the business.

Qualifications

• Experience in Corporate Services, Finance or Office Management roles.
• Strong bookkeeping experience using Xero.
• Payroll processing, BAS preparation and monthly financial reporting.
• Ability to maintain accurate records and provide reliable management information.
• HR administration, onboarding and employment records experience.

Responsibilities

• Manage day-to-day bookkeeping, AP/AR and general ledger.
• Process payroll, superannuation, PAYG withholding and STP reporting.
• Complete month-end processes and liaise with external advisors.
• Prepare monthly management accounts, budgets and forecasting.
• Coordinate onboarding/offboarding and HR documentation.
• Maintain corporate registers, governance and compliance records.
• Support general admin and meetings for the GM and Ops Manager.
• Identify process improvements and support system implementations.

Skills

Bookkeeping

Payroll processing

Financial administration

Management reporting

HR administration

Attention to detail

Education

Accounting/Bookkeeping/Business Administration qualification

Tools

Xero

Microsoft 365

ProjectWorks

Job description

Employment Type: Permanent Part-Time (0.6FTE)

Location: Remote, Brisbane or Canberra preferred

Capagility is seeking an experienced and capable Business Manager to join our team and take responsibility for the company's financial administration and compliance, bookkeeping, people administration (including payroll) and internal business support functions.

Reporting directly to the General Manager, the Business Manager will be responsible for the day-to-day management and delivery of Capagility's corporate services functions.

The role combines end-to-end bookkeeping and financial administration with general business administration, HR administration, compliance, management reporting and continuous improvement.

You will be the primary point of responsibility for keeping the company's financial and administrative functions running smoothly, maintaining accurate records, ensuring business obligations are met and providing management with reliable financial and operational information.

Key Responsibilities

Financial Management and Bookkeeping

Manage all day-to-day bookkeeping activities, including accounts payable, accounts receivable and general ledger maintenance.

Process payroll, superannuation, PAYG withholding and Single Touch Payroll reporting.

Perform bank, credit card and balance sheet reconciliations.

Manage employee expense claims and reimbursements.

Prepare BAS working papers and coordinate lodgement.

Prepare and submit State and Territory payroll tax lodgements.

Complete month-end financial processes and maintain accurate financial records.

Liaise with external accountants and tax advisers.

Financial Reporting and Business Performance

Prepare monthly management accounts and financial reports, including profit and loss, balance sheet and cash flow reports.

Monitor expenditure against approved budgets.

Assist with annual budgeting and financial forecasting.

Monitor revenue, expenses, debtor and creditor positions.

Prepare financial information and reports to support management decision-making.

Identify financial discrepancies, trends and opportunities for cost efficiencies.

Human Resources and Employee Administration

Coordinate employee onboarding and offboarding.

Prepare employment documentation, contracts and variations for approval.

Maintain employee records and personnel files.

Administer leave, employee entitlements and payroll-related records.

Coordinate recruitment administration and employee training requirements.

Support performance review processes and employee engagement activities.

Maintain HR policies, procedures and employee documentation.

Corporate Governance and Compliance

Maintain corporate registers, records and statutory documentation.

Coordinate corporate governance and general compliance requirements.

Manage the upkeep of company business administration policies, procedures and internal controls.

Monitor compliance obligations, reporting deadlines and renewal requirements.

Coordinate insurance, licencing, corporate registration and accreditation records.

Coordinate internal and external audit preparation.

Liaise with external auditors, professional advisers and relevant stakeholders.

General Business Administration and Management Support

Provide administrative and business support to the General Manager and Operations Manager.

Support coordination of internal business activities, meetings and administrative workflows.

Maintain company records, registers, databases and electronic filing systems.

Coordinate timesheet collection and monitor submission deadlines.

Coordinate purchase requisitions and purchase order administration.

Manage general business correspondence, documentation and enquiries.

Coordinate travel, accommodation and general office requirements.

Prepare management reports, business updates and meeting documentation.

Systems, Processes and Continuous Improvement

Administer and maintain the company's business system and financial platform, Xero.

Develop, document and maintain business, financial and administrative procedures.

Review existing processes and identify opportunities for improvement.

Identify opportunities to streamline and automate administrative workflows.

Maintain effective document management and record-keeping practices.

Support the implementation of business systems and internal process improvements.

Demonstrated experience in a similar Corporate Services, Business Administration, Finance or Office Management role.

Strong bookkeeping experience and the ability to independently manage and perform end-to-end financial administration using Xero.

Experience with payroll processing, banking reconciliations, BAS preparation and monthly financial reporting.

Experience maintaining corporate records, policies, procedures and compliance registers.

Strong financial administration, reporting and organisational skills.

Excellent attention to detail and a high level of accuracy.

The ability to manage competing priorities and work autonomously.

Australian Citizen who is authorised to work in Australia and is eligible for a Baseline Security Clearance through the Australian Government Security Vetting Agency (AGSVA).

A sound understanding of Australian accounting, taxation and payroll requirements.

Experience in HR administration, including employee onboarding, offboarding and maintaining employment records.

Experience using Microsoft 365.

Strong written and verbal communication skills.

Relevant qualifications in Accounting, Bookkeeping, Business Administration or a related discipline will be highly regarded.

Experience using ProjectWorks.

Who is Capagility Pty Ltd?

CAPAGILITY is a professional services company providing responsive specialist advice and services to aviation asset owners and operators enabling optimised capability and cost of ownership outcomes.

We are a 100% Australian owned, veteran operated small business that focuses on improving aircraft (and engine) acquisition, sustainment and fleet management for commercial airlines and Government aircraft operators.

We value collaboration, initiative, knowledge and taking action that makes a difference.