Business Administrator – Office of General Counsel

Allens Corporate Services; Sydney; Hybrid; AUD 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid & flexible work

Health and travel insurance

Annual flu vaccinations

Employee Assistance Program

Job summary

Allens is seeking an organised, detail-oriented administrator to support compliance, governance and risk processes. You will manage records, databases and information barriers, and assist with certification and admissions for lawyers and graduates.

The role involves working with Law Societies, coordinating approvals, and producing reports for risk and compliance reviews. The position is permanent, full-time, with a hybrid working model (60% in-office, 40% from home) across Brisbane, Melbourne,

Qualifications

• Experience in administration, legal administration, professional services or compliance-related environments.
• Strong organisational skills and exceptional attention to detail.
• Experience maintaining records, databases, registers or business information systems.
• Ability to manage process-driven work accurately and consistently.
• Strong written and verbal communication skills and confidence working with a range of stakeholders.
• Intermediate MS Office skills, particularly Word and Excel.

Responsibilities

• Coordinate a range of compliance, governance and risk administration processes, including securities trading requests, information barriers, practising certificate renewals and private work applications.
• Maintain accurate records, registers and databases to support the firm's compliance obligations, including conflicts, risk, certification and governance-related information.
• Support certification and admissions processes for lawyers and graduates, liaising with Law Societies and other external bodies to ensure regulatory requirements are met.
• Monitor shared inboxes, manage administrative workflows, coordinate approvals and follow up outstanding actions.
• Run reports and prepare information to assist the OGC team with compliance reviews, risk management activities and decision-making.
• Assist with conflicts administration, information barrier maintenance and data quality activities, identifying issues and escalating matters as appropriate.
• Provide administrative support for OGC matters, including file management, matter opening and closing, document filing and archiving.
• Work collaboratively with stakeholders across the firm while maintaining a high level of confidentiality, accuracy and professionalism.

Skills

Strong organisational skills

Attention to detail

Confidentiality

Communication skills

MS Office

Tools

Microsoft Word

Microsoft Excel

Job description

Your role

• Coordinate a range of compliance, governance and risk administration processes, including securities trading requests, information barriers, practising certificate renewals and private work applications.
• Maintain accurate records, registers and databases to support the firm's compliance obligations, including conflicts, risk, certification and governance-related information.
• Support certification and admissions processes for lawyers and graduates, liaising with Law Societies and other external bodies to ensure regulatory requirements are met.
• Monitor shared inboxes, manage administrative workflows, coordinate approvals and follow up outstanding actions.
• Run reports and prepare information to assist the OGC team with compliance reviews, risk management activities and decision-making.
• Assist with conflicts administration, information barrier maintenance and data quality activities, identifying issues and escalating matters as appropriate.
• Provide administrative support for OGC matters, including file management, matter opening and closing, document filing and archiving.
• Work collaboratively with stakeholders across the firm while maintaining a high level of confidentiality, accuracy and professionalism.

This is a permanent, full-time opportunity. The role can be based in Brisbane, Melbourne, Perth or Sydney. At Allens we have a hybrid working structure, typically 60% in the office and 40% from home. We would be happy to discuss any other flexible working arrangements that best support you.

About you

You are highly organised, detail-oriented and enjoy working in a structured environment where accuracy matters. You take pride in delivering high-quality administrative support and are comfortable managing multiple tasks while maintaining confidentiality.

You will have:

• Experience in administration, legal administration, professional services or compliance-related environments.
• Strong organisational skills and exceptional attention to detail.
• Experience maintaining records, databases, registers or business information systems.
• The ability to manage process-driven work accurately and consistently.
• Strong written and verbal communication skills and confidence working with a range of stakeholders.
• A proactive approach, with the ability to prioritise work, follow established processes and escalating issues appropriately.
• Intermediate Microsoft Office skills, particularly in Word and Excel.
• Experience supporting compliance, risk, governance or certification processes will be highly regarded but is not essential.
• A strong customer service mindset, excellent organisational capability and a commitment to accuracy.
• A desire to learn, grow, build relationships and contribute to a collaborative team environment.
• You should also be comfortable handling confidential information, enjoy working with systems and processes, and be motivated by supporting a team that plays an important role in protecting the firm's professional and regulatory obligations.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our perks

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.
• Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applicants from all backgrounds. Through our alliance with Linklaters, we work in a global network of 40 offices in 25 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities. Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm. We're proud to hold some of the world's longest ongoing client relationships, stretching back more than 180 years.