Business Administration Assistant

Brindabella Veterinary Referral Service; Canberra; On-site; AUD 55,000 - 65,000; Full time

Job summary

Brindabella Veterinary Referral Service (BVRS) in Canberra is seeking a proactive Business Administration Assistant. The role is available full-time or part-time with flexibility around arrangements for the right candidate, and it offers involvement in day-to-day operations, administration, and potential contributions to marketing activities.

The role suits someone detail-oriented and organised, able to manage multiple tasks in a dynamic environment, and eager to support recruitment, rostering,

Qualifications

• Highly organised with strong attention to detail.
• Enthusiastic, positive and approachable.
• Proactive with initiative and follow-through.
• Comfortable managing multiple priorities in a dynamic environment.
• Confident working independently and in a team.
• Adaptable, solutions-focused and willing to help where needed.

Responsibilities

• Providing day-to-day administrative support to management and the BVRS team.
• Coordinating ordering and returns of supplies, equipment, uniforms and other practice requirements.
• Supporting financial administration, including invoicing, outstanding accounts, reconciliations and payment records.
• Preparing and reviewing staff timesheets and supporting roster administration.
• Supporting recruitment, onboarding and general team administration.
• Maintaining administrative systems, records, SOP registers and automated workflows.
• Organising and coordinating monthly staff meetings and team lunches.
• Providing additional reception support during busy periods or staff absences.
• Assisting with projects, process improvements and general business administration as the business grows.

Job description

Brindabella Veterinary Referral Service (BVRS)

Full-time or part-time – flexible for the right candidate

Brindabella Veterinary Referral Service is an independent specialist veterinary referral practice in Canberra. As our service continues to grow and we prepare for the move to our new purpose-built referral hospital, we are seeking an enthusiastic and adaptable Business Administration Assistant to join our team.

This is an exciting opportunity to become part of our growing team and play a key role in keeping the day-to-day operations of the practice organised and running smoothly, while contributing to the future development of our service.

About the Role

This is a varied and evolving role, ideal for someone who enjoys working across multiple areas of a business, staying organised and helping things run smoothly behind the scenes.

Depending on your skills and interests, there may also be opportunities to assist with social media and marketing activities.

The position can be full-time or part-time, with flexibility around working arrangements for the right candidate. Full-time availability would be ideal; however, we are open to part-time arrangements for applicants who are a great fit for the role and our team.

Key responsibilities will include (but are not limited to):

• Providing day-to-day administrative support to management and the wider BVRS team
• Coordinating ordering and returns of supplies, equipment, uniforms and other practice requirements, including equipment servicing and maintenance
• Supporting financial administration, including invoicing, outstanding accounts, reconciliations and payment records
• Preparing and reviewing staff timesheets and supporting roster administration
• Supporting recruitment, onboarding and general team administration
• Maintaining administrative systems, records, SOP registers and automated workflows
• Organising and coordinating monthly staff meetings and team lunches
• Providing additional reception support during busy periods, staff absences or as required
• Assisting with projects, process improvements and general business administration as the business continues to grow and prepare for our new hospital

About You

We’re looking for someone who is:

• Highly organised with strong attention to detail
• Enthusiastic, positive and approachable
• Proactive, with the confidence to take initiative and follow tasks through
• Comfortable managing multiple priorities in a dynamic environment
• Confident working independently as well as part of a team
• Adaptable, solutions-focused and willing to help where needed

Previous experience in administration, business support or a similar role would be highly regarded. Experience in the veterinary or healthcare industry would be an advantage but is not essential.

More important is your attitude, initiative and desire to be part of a growing, forward-thinking business. We are looking for someone who enjoys being part of a team, takes ownership of their responsibilities and is happy to step in and help where needed.

Why join BVRS?

• Be part of a specialist referral service at an exciting stage of growth
• Join a supportive and collaborative team
• Enjoy variety and ownership within your role
• Opportunity to shape systems and processes
• Be involved in the transition to our new purpose-built referral hospital
• Opportunity to grow with the business over time

To learn more about BVRS, visit our website or follow us on Instagram at @brindabella_vet_referral.