Boarding Operations Administrator

Kincoppal-Rose Bay School; Woollahra Municipal Council; On-site; AUD 65,000 - 82,000; Full time

Benefits offered by this job

Competitive pay above MEA rates

17.5% leave loading

Free staff shuttle to Edgecliff

Culture-focused well-being initiatives

Flexible hours (timetable dependent)

Lunches provided daily (nominal fee)

Professional learning opportunities

Career development discussions

Discounted staff tuition for children

Novated leasing options

Job summary

Kincoppal-Rose Bay School of the Sacred Heart is seeking a Boarding Operations Administrator to join our Eastern Suburbs campus in Sydney. You will coordinate boarding systems, handle communications, and manage event logistics during term time, with responsibility for safeguarding, records, and compliance.

The role involves after-school hours, working with the Boarding Leadership Team to enhance community belonging and ensure safe, welcoming environments.

Qualifications

• Experience in a similar or senior administrative/operations role.
• Proficiency with productivity tools and office software.
• Ability to manage multiple priorities and deadlines.
• Commitment to safeguarding and governance requirements.
• Excellent written and verbal communication.

Responsibilities

• Coordinate boarding systems, records, databases, permissions, and leave processes.
• First point of contact for operational matters and communications.
• Oversee inventory and resources for the boarding precinct.
• Coordinate logistics for events including orientations and gatherings.
• Ensure compliance with ABSA National Boarding Standards and legislation.
• Identify improvement opportunities and manage IT-related initiatives.

Skills

Administrative skills

Communication

Organisational skills

Stakeholder management

IT proficiency

Tools

Office suite

Databases

Communication platforms

Job description

Kincoppal-Rose Bay School of the Sacred Heart, founded in 1882, is a leading Catholic Independent Day and Boarding School located in Sydney's Eastern Suburbs. The School is co-educational ELC-6, and girls only 7-12.

We are now inviting applications for a Boarding Operations Administrator. Be part of the diverse and friendly team of teachers and support staff at our iconic harbourside campus, where you will be engaged to coordinate a diverse range of events, and operational tasks in Boarding.

The role:

Work during term time only. Monday - Thursday 1:30pm to 7:30pm, and Friday 10:30am - 5:00pm.

Manage boarding systems, records, databases, permissions, leave processes, and student movement procedures, ensuring compliance, governance, and safeguarding obligations.

First point of contact for operational matters, and coordinate boarding communications, newsletters, notices, forms, and updates.

Oversee inventory management and operational resources for the boarding precinct.

Work with the Boarding Leadership Team to create engaging experiences that strengthen community connection and belonging.

Coordinate logistics for all events including orientation programs, National Boarding Week, formal dinners, graduation, parent functions, and other community activities.

Contribute to the boarding environment to ensure they remain safe, welcoming, and fit for purpose.

Implement procedures that ensure the compliance with the Australian Boarding Schools Association (ABSA) National Boarding Standards and all relevant legislative requirements.

In the spirit of continuous improvement, identify and project manage key initiatives, ensuring that IT solutions are implemented where applicable, and boarding experience is benefitted.

Demonstrated experience in a similar role or a senior administrative/operations role

Proficiency in using productivity tools, office software, and communication platforms.

Commitment to the objectives, vision, and ethos of Sacred Heart Education

Exceptional organisational and multitasking skills with the ability to exercise judgement, manage competing priorities and deadlines in a high-volume work environment

Meticulous attention to detail, ensuring accuracy in all aspects of work

Confidence in assessing processes and making improvement suggestions

Excellent written and verbal communication skills with the ability to interact professionally with stakeholders at all levels

The expertise to handle sensitive information with discretion and confidentiality at all times.

As Sacred Heart Educators, we are:

Committed to the Sacred Heart Charism

Optimistic, relational individuals who act with integrity and share our love of learning

Reflective practitioners who strive for professional excellence

As Sacred Heart Educators, this is our commitment to our students and colleagues within our KRB community.

Amongst other employee benefits, Kincoppal – Rose Bay School offers:

• competitive rates of pay that are above MEA rates
• 17.5% leave loading
• a free staff shuttle service to and from Edgecliff station
• an array of culture-focused well-being and social initiatives e.g. Personal Training, Book Club, complimentary pool and gym access, financial advice, confidential and independent EAP, access to Fitness Passport
• flexibility in hours (subject to timetable)
• a fantastic daily menu of lunches for a nominal fee
• professional learning - an opportunity to tailor your learning to your needs
• an opportunity to discuss and act on your career aspirations
• discounted tuition fees for children of permanent employees
• an opportunity to align your personal and professional values with your workplace
• various salary sacrificing options, including novated leasing

To learn more about life at our School, visit our LinkedIn page and our Website .

Our School is an Equal Opportunity Employer, and we welcome expressions of interest from any suitably qualified candidates, irrespective of your personal background.

In accordance with Child Protection legislation all people seeking child-related employment are required to complete a Working with Children Check clearance before employment.

Education, Training & Professional Development

Kincoppal-Rose Bay is a member of the international group of Sacred Heart Schools conducted by the Society of the SacredHeart, a Catholic teaching order established by Saint Madeleine Sophie Barat in France in 1800.

The Convent of the Sacred Heart, Rose Bay, was founded in 1882. Kincoppal was established at Elizabeth Bay in 1909. The two schools were amalgamated in 1971 to become Kincoppal – Rose Bay School of the Sacred Heart.

Our original building was a private home called Claremont which was built in 1851. It was first leased in 1882 and later purchased by the Society of the SacredHeart.

The school's first permanent building was completed in 1888. Our Chapel, designed by architect John Horbury Hunt, was completed in 1900. Since that time, more buildings have been added to meet the needs of our growing school community.

Our primary school was located in the main school building until 1951, when an adjoining property (an Italian villa) was purchased. This was demolished in 1966 and replaced with the present junior school.

The Senior School was a full boarding school until the 1960s when day students were admitted.

Source: This is an extract from the company's own website.

Kincoppal-Rose Bay is a member of the international group of Sacred Heart Schools conducted by the Society of the SacredHeart, a Catholic teaching order established by Saint Madeleine Sophie Barat in France in 1800.

The Convent of the Sacred Heart, Rose Bay, was founded in 1882. Kincoppal was established at Elizabeth Bay in 1909. The two schools were amalgamated in 1971 to become Kincoppal – Rose Bay School of the Sacred Heart.

Our original building was a private home called Claremont which was built in 1851. It was first leased in 1882 and later purchased by the Society of the SacredHeart.

The school's first permanent building was completed in 1888. Our Chapel, designed by architect John Horbury Hunt, was completed in 1900. Since that time, more buildings have been added to meet the needs of our growing school community.

Our primary school was located in the main school building until 1951, when an adjoining property (an Italian villa) was purchased. This was demolished in 1966 and replaced with the present junior school.

The Senior School was a full boarding school until the 1960s when day students were admitted.

Source: This is an extract from the company's own website.

What can I earn as an Operations Administrator