Boarding Office Administrator - Part Time

Ipswich Grammar School; Ipswich City; On-site; AUD 24,000 - 32,000; Part time

Job summary

Ipswich Grammar School is seeking an organised Administration Assistant to support the Boarding team in a permanent part-time, term-time role. Based at the Boarding House, you will manage student records, assist with attendance, communications and events, and be a key contact for students, families, staff and visitors.

The ideal candidate has proven experience in administration or student services in a school setting, strong organisational skills, and the ability to handle confidential

Qualifications

• Experience in administration, office coordination or student services in a school/boarding environment is highly regarded.
• Strong organisational and time management skills with attention to detail and ability to manage competing priorities.
• Interpersonal and customer service skills to build positive relationships with students, families, staff and visitors.
• Proficiency with Microsoft Office, email, calendars and databases; experience with TASS or similar student management system is advantageous.
• Professional, approachable and solutions‑focused; ability to handle confidential information with discretion and sound judgement.
• Blue Card eligibility, with First Aid qualification or willingness to obtain one.

Responsibilities

• Provide administrative and organisational support to the Director of Boarding and leadership team.
• Coordinate day-to-day administration of the Boarding office, including enquiries, correspondence, calendars, meetings and documentation.
• Maintain accurate student, family, leave, attendance and boarding records across School systems.
• Support student attendance, leave and movement processes; liaise with families and staff.
• Prepare and distribute Boarding communications, notices, newsletters, reminders and parent correspondence.
• Assist with new boarder administration, orientation activities, Boarding events and family activities.
• Assist with bookings, transport, permissions, attendance lists and documentation for Boarding activities.
• Liaise with Facilities, Catering, Finance, Health Centre and Student Services.
• Process routine purchasing, invoices and other administrative requirements.
• Handle confidential and sensitive information with professionalism and discretion.
• Support continuous improvement of Boarding administrative systems and processes.

Skills

Administration

Office coordination

Student services

Customer service

Time management

Confidentiality

Education

Blue Card eligibility

First Aid qualification desirable

Tools

TASS

MS Office

Job description

Ipswich Grammar School is seeking an organised Administration Assistant to support the Boarding team in a permanent part-time, term-time role. Based at the Boarding House, you will manage student records, assist with attendance, communications and events, and be a key contact for students, families, staff and visitors.

The ideal candidate has proven experience in administration or student services in a school setting, strong organisational skills, and the ability to handle confidential