Billing & Legal Admin Assistant - Client & Docs Support

Holman Fenwick Willan LLP; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Remuneration package

Health & Wellbeing initiatives

Paid Parental Leave

Collaborative work environment

Job summary

HFW Brisbane is seeking a capable Legal Assistant to support the Construction team with billing, matter administration, time recording and client engagement. You will contribute to smooth daily operations and collaborate with senior professionals on high-profile matters.

A significant portion of the role involves billing; accuracy and attention to detail are essential. This role suits someone who enjoys structure, collaborative work, and delivering high-quality support in a busy team.

Qualifications

• At least three years' experience in a legal assistant role.
• Strong billing experience with high-volume bills and accuracy.
• Autonomous, proactive and a team player.
• Excellent organisational skills with ability to manage competing priorities.
• Advanced document management skills including bundling and transcripts.
• Proficient in time recording and diary management; support partner schedules and inboxes.
• Strong communication and interpersonal skills; able to liaise across all levels.
• Customer-service mindset; able to coordinate client meetings and presentations.

Responsibilities

• Billing & Financial Administration: manage complex billing using Elite 3E; structured review cycle; monitor bill distribution; narrations review.
• Matter & Document Management: oversee matter opening, filing, bundling for proceedings; transcripts; electronic filing in iManage.
• Time Recording Support: accurately record time entries for partners; review calendars and draft narrations.
• Email & Diary Management: monitor partner inboxes; coordinate diary appointments and court schedules; prepare for engagements.
• Client & Business Development Support: organise client events and logistics for larger events; support during peak periods.
• Team Coordination & Support: participate in team meetings; liaise with paralegals; support office growth and fee-earner population.

Skills

Billing experience

Time recording

Diary management

Document management

Organisational skills

Communication

Customer service

Office presence

Tools

Elite 3E

iManage

Job description

HFW Brisbane is seeking a capable Legal Assistant to support the Construction team with billing, matter administration, time recording and client engagement. You will contribute to smooth daily operations and collaborate with senior professionals on high-profile matters.

A significant portion of the role involves billing; accuracy and attention to detail are essential. This role suits someone who enjoys structure, collaborative work, and delivering high-quality support in a busy team.