Construction Legal Secretary $120K

Bhima Advisory; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

BHIMA Advisory is partnering with a highly regarded Australian commercial law firm renowned for advising on many of the country’s most significant construction, infrastructure and development matters. This is an opportunity to work alongside a recognised industry leader and become the trusted right hand to a Senior Partner working primarily 1 on 1.

If you enjoy being at the centre of the action, keeping a busy practice running seamlessly and building strong relationships with clients and

Qualifications

• Minimum of 5 years' experience as a Commercial Disputes Legal Secretary.
• Advanced proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint.
• Experience with legal document management and practice management systems.
• Ideally have Aderant Expert or similar billing and time recording platforms.
• Excellent communication and stakeholder management skills.

Responsibilities

• Managing complex diaries, meetings and appointments
• Coordinating travel, reservations and business commitments
• Monitoring and managing email correspondence
• Drafting, formatting and amending legal documents, letters and presentations
• Supporting monthly billing, timesheet management and invoice preparation
• Conducting company, property and related searches using external search platforms
• Assisting with due diligence and matter administration
• Managing confidential information with professionalism and discretion
• Maintaining electronic and hard-copy filing systems
• Managing the collection of overdue invoices
• Providing general administrative support to ensure the smooth operation of the practice

Skills

Commercial disputes legal secretary

Construction industry experience

MS Office proficiency

Stakeholder management

AML awareness

Tools

Aderant Expert or similar billing/time recording platform

Job description

BHIMA Advisory is partnering with a highly regarded Australian commercial law firm renowned for advising on many of the country's most significant construction, infrastructure and development matters.

This is an opportunity to work alongside a recognised industry leader and become the trusted right hand to a Senior Partner working primarily 1 on 1. If you enjoy being at the centre of the action, keeping a busy practice running seamlessly and building strong relationships with clients and stakeholders, this role offers the challenge and exposure to take your career to the next level.

About the Role:

You will provide high-level executive and administrative support to a senior partner, including:

• Managing complex diaries, meetings and appointments
• Coordinating travel, reservations and business commitments
• Monitoring and managing email correspondence
• Drafting, formatting and amending legal documents, letters and presentations
• Supporting monthly billing, timesheet management and invoice preparation
• Conducting company, property and related searches using external search platforms
• Assisting with due diligence and matter administration
• Managing confidential information with professionalism and discretion
• Maintaining electronic and hard-copy filing systems
• Managing the collection of overdue invoices
• Providing general administrative support to ensure the smooth operation of the practice

About You:

You are an experienced and highly organised Legal Secretary who enjoys working a little old school and being the go-to person in a fast-paced environment.

• A minimum of 5 years' experience as a Commercial Disputes Legal Secretary ideally with Construction experience
• Advanced proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint
• Experience with legal document management and practice management systems
• Ideally have Aderant Expert or similar billing and time recording platforms
• Excellent communication and stakeholder management skills
• Strong attention to detail and exceptional organisational ability
• A proactive, adaptable, happy to help and solutions-focused approach
• Sound judgement, discretion and a commitment to confidentiality
• Knowledge of AML requirements and associated platforms will be highly regarded

Ready to be the person that this Partner relies on?