Billing & Invoicing Administrator

Crown Relocations; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Perkbox membership

EAP wellness support

Novated lease options

Rewards and recognition programs

Job summary

Crown Relocations in Melbourne is seeking a meticulous Billing & Invoicing Administrator to ensure accurate client billing and timely delivery of invoices. You will bridge administration and finance, handling multiple systems and fast-paced deadlines.

The role focuses on precision, data integrity, and process improvement across invoicing, reconciliations, and billing queries, with opportunities to develop expertise in billing operations.

Qualifications

• Experience in billing, invoicing, accounts administration or accounts support.
• Strong Excel skills and experience with invoicing platforms.
• High level of accuracy in data entry and financial processing.

Responsibilities

• Manage end-to-end client invoicing, ensuring all charges are accurate and complete.
• Prepare monthly and consolidated invoices to strict deadlines.
• Reconcile supplier invoices and expenses (including AMEX) against internal systems.
• Review and process incoming invoices, ensuring accuracy and correct approvals.
• Investigate and resolve billing discrepancies, variances, and client queries.
• Maintain high data integrity across billing and financial systems.
• Assist with debtor reconciliation and outstanding items.
• Liaise with internal stakeholders to ensure billing accuracy and consistency.
• Manage a busy, varied workload across multiple processes and systems.

Skills

Attention to detail

Strong numerical ability

Communication skills

Multitasking

Deadline-driven

Tools

Excel

Invoicing platforms

Financial systems

Job description

We’re seeking a detail-focused Billing & Invoicing Administrator to play a key role in ensuring the accuracy, reconciliation, and timely delivery of client billing.

This role sits between administration and finance - ideal for someone who thrives on precision, enjoys working with financial data, systems and processes, and wants to build expertise in billing and invoicing, without it being a traditional finance role. You’ll do well in this position if you enjoy working across multiple systems, managing competing priorities, and taking ownership of billing accuracy in a fast-paced, high-volume environment.

Key Responsibilities

Manage end-to-end client invoicing, ensuring all charges are accurate and complete

Prepare monthly and consolidated invoices to strict deadlines

Reconcile supplier invoices and expenses (including AMEX) against internal systems

Review and process incoming invoices, ensuring accuracy and correct approvals

Investigate and resolve billing discrepancies, variances, and client queries

Maintain high data integrity across billing and financial systems

Assist with debtor reconciliation and outstanding items

Liaise with internal stakeholders to ensure billing accuracy and consistency

Manage a busy, varied workload across multiple processes and systems

About You

Highly detail-oriented, with a strong focus on accuracy

Experience in billing, invoicing, accounts administration or accounts support

Comfortable working with numbers, financial data, and reconciliations

Able to multitask and manage a wide variety of tasks and processes

Thrive in a fast-paced environment and work well under pressure

Strong organisational skills with the ability to meet tight deadlines consistently

A proactive problem solver who can identify and resolve discrepancies

Quick to learn new systems, processes, and tools, and adaptive to change

Strong communication skills, able to liaise with internal teams and clients

This is a hands-on, detail-focused role, ideal for someone who enjoys working at the transactional level and building expertise in billing and invoicing processes.

Skills & Experience

Background in billing officer, invoicing clerk, accounts administrator, or finance admin roles

Strong Excel skills and experience with financial systems/invoicing platforms

High level of accuracy in data entry and financial processing

Ability to prioritise and manage competing deadlines

Experience in a high-volume, process-driven environment highly regarded

Why Join Us?

Varied role across billing, accounts administration, and finance operations

Build in-demand skills in invoicing, reconciliations, and financial processes

Supportive team with structured systems and processes

Competitive salary aligned to a billing/accounts administration position, based on experience

Ongoing career development supported through mentoring and learning programs

Great team culture with a friendly and supportive environment

Access to employee benefits, including reward and recognition programs, Perkbox membership, EAP wellness support, and novated lease options

If you enjoy working with numbers, take pride in accuracy, and can handle a busy and varied workload,

About Crown

Crown Worldwide Australia is part of the Crown Worldwide Group operating from over 265 locations in almost 55 countries, providing global mobility services, transportation of household goods and fine arts, departure and destination services, business information storage, high value warehousing, freight forwarding and third-party logistics. established in 1965, the Crown Worldwide Group is a privately held company with global headquarters in Hong Kong.