Bid & Scheduling Coordinator

BM Doors; Queanbeyan-Palerang Regional Council; On-site; AUD 70,000 - 90,000; Full time

Job summary

BM Doors, part of ARA Group, seeks a detail-oriented Bid & Scheduling Coordinator in Queanbeyan, NSW. This full-time role ensures timely tender submissions, accurate documentation, and proactive forecasting to support business growth.

You will coordinate bids, manage templates, review drawings, and liaise with clients to secure opportunities. Applicants should have advanced MS Office skills, NV1 security clearance eligibility, and a National Police Check with clean outcomes, plus experience in

Qualifications

• Advanced Microsoft Office skills (Outlook, Word, Excel).
• Ability to obtain and maintain an NV1 Security Clearance.
• National Police Check with no disclosable outcomes.
• Proven experience in administrative support, preferably with bid coordination, scheduling or project support.
• Strong organisational and time management skills with multi-priority capabilities.
• Excellent written and verbal communication with internal/external contacts.

Responsibilities

• Coordinate all aspects of tender and bid submission to meet deadlines.
• Prepare, compile and submit tender documentation per client requirements.
• Develop and maintain a library of tender templates and documentation.
• Review construction docs (plans, security, fire, finishes) for submissions.
• Identify pricing requirements and suitable project solutions for bids.
• Scan tender databases and bid platforms for new opportunities.
• Liaise with clients on submission requirements, timelines and RFIs.
• Manage responses to client inquiries before, during and after submissions.
• Coordinate joint tenders with other units and stakeholders.
• Forecast upcoming projects with management and project teams.
• Prepare Master Door, Frame and Hardware Schedules for awarded projects.
• Handover successful tenders and project docs to the Project Management team.

Skills

Advanced Microsoft Office

NV1 Security Clearance

National Police Check

Organisational skills

Communication skills

Independent worker

Tools

Scheduling software

Job description

BM Doors, part of ARA Group is seeking a detail-oriented and organised Bid & Scheduling Coordinator to join our dynamic administrative team on a full-time basis. Based in Queanbeyan, NSW, this role is critical in ensuring tender deadlines are met, project opportunities are identified and work is effectively forecasted to support business growth.

Key responsibilities

• Coordinate and manage all aspects of the tender and bid submission process, ensuring deadlines are met
• Prepare, compile and submit tender documentation in accordance with client requirements
• Develop and maintain a library of tender templates, documentation and supporting information
• Review construction documentation, including floor plans, security documentation, fire, acoustic and finishes specifications
• Assist in identifying suitable project solutions and pricing requirements for submissions
• Proactively search tender databases and bid management platforms to identify new business opportunities
• Liaise with clients regarding submission requirements, formatting, timelines, and requests for information
• Respond to client enquiries before, during, and after tender submissions
• Coordinate joint tender submissions with other business units and stakeholders
• Work closely with management and project teams to forecast upcoming projects and support business planning activities
• Prepare Master Door, Frame and Hardware Schedules for awarded projects
• Manage the handover of successful tenders and project documentation to the Project Management team

What we're looking for

• Advanced Microsoft Office skills, particularly Outlook, Word and Excel
• Ability to obtain and maintain an NV1 Security Clearance
• National Police Check with no disclosable outcomes
• Proven experience in an administrative support role, preferably involving bid coordination, scheduling or project support
• Strong organisational and time management skills with the ability to juggle multiple priorities simultaneously
• Excellent written and verbal communication skills with the ability to interact professionally with internal and external contacts
• Meticulous attention to detail and a commitment to accuracy in all tasks, particularly when handling bid documentation
• Problem-solving mindset with the ability to anticipate issues and implement practical solutions
• Familiarity with scheduling systems or project management tools is highly desirable
• A proactive approach to work with the ability to work independently and as part of a team

Visa sponsorship is not available for this position, and applications from recruitment agencies will not be accepted.