Bid Manager

Bentley Systems; Sydney; Hybrid; AUD 120,000 - 160,000; Full time

Job summary

Bentley Systems is seeking a Bid Manager to coordinate end-to-end bid lifecycle for major infrastructure projects from Australia. You will lead cross-functional teams across Sales, Legal, Product and Finance to craft competitive submissions, manage deadlines, and ensure compliance and quality.

In this role you’ll drive bid plans, stakeholder engagement, and process excellence, while exploring AI-assisted workflows to accelerate first drafts and improve win themes across regional projects.

Qualifications

• 3+ years of experience in bid, proposal, or tender management.
• Proven track record of managing high-value, complex bids (e.g., public sector, RFP, RFI).

Responsibilities

• Bid Delivery: Manage binding and non-binding opportunities.
• Bid Delivery: Develop bid plans and schedules.
• Bid Delivery: Coordinate contributors and reviews.
• Bid Delivery: Ensure compliance and quality standards.
• Bid Delivery: Manage proactive proposals.
• Stakeholder Engagement: Maintain regular engagement with sales teams.
• Stakeholder Engagement: Attend regional pipeline meetings where applicable.
• Stakeholder Engagement: Provide opportunity status reporting.
• Stakeholder Engagement: Support pursuit strategy execution.
• Process Excellence: Apply bid management best practice.
• Process Excellence: Drive consistency and quality.
• Process Excellence: Capture lessons learned.
• Process Excellence: Contribute to continuous improvement activities.
• Artificial Intelligence: Workflow Automation using AI to draft first variants.
• Artificial Intelligence: Advanced Prompting for complex responses.
• Artificial Intelligence: Tender Analysis using AI summarization.
• Artificial Intelligence: Content Maintenance for AI libraries.
• Artificial Intelligence: Quality Control to refine AI-generated text.
• Regional Projects: Support regional growth initiatives.
• Regional Projects: Contribute to reporting and analytics.
• Regional Projects: Support sales enablement.

Skills

Fluent English

Education

Degree in Business/Marketing/Communications/Engineering or related field

APMP Certification (Foundation/Practitioner/Professional)

Tools

MS Office Suite (Word, PowerPoint, Excel)

Proposal Automation Tools

Job description

Bid Manager

Bentley Systems

Location: Home-based Australia / Hybrid Brisbane, Australia

Position Summary

At Bentley Systems, our strategic pursuit of major infrastructure projects globally requires a highly coordinated, high-stakes bidding operation.

The Bid Manager is the mission-critical anchor of this process, turning complex, multi-disciplinary engineering proposals into highly competitive, winning submissions. Operating in a fast-paced environment with strict external deadlines, this role is required to quarterback the entire bid lifecycle—orchestrating cross-functional teams across Sales, Legal, Product, and Finance.

Without the Bid Manager's rigorous project management, stakeholder alignment, and risk mitigation, our pursuits risk losing momentum, falling out of compliance, or missing critical submission deadlines.

By bringing discipline, structure, and strategic focus to every pursuit, the Bid Manager directly protects Bentley’s revenue pipeline and elevates our market position on the global stage.

Deliver Value to the Business

• Orchestrating Complex Teams: Serves as the primary point of contact, aligning diverse internal stakeholders (from software engineers to legal teams) behind a unified, winning strategy.
• Secure Compliance and Quality: Acts as the final gatekeeper, ensuring every bid is meticulously aligned with user requirements, Bentley’s commercial policies, and strict compliance standards.
• Accelerating Bid Velocity: Drives the proposal schedule with absolute discipline, preventing last‑minute scrambles and ensuring high-quality submissions are delivered ahead of time.

Responsibilities

Bid Delivery (Mandatory)

• Manage binding and non-binding opportunities.
• Develop bid plans and schedules.
• Coordinate contributors and reviews.
• Ensure compliance and quality standards.
• Manage proactive proposals.

Stakeholder Engagement (Mandatory)

• Maintain regular engagement with sales teams.
• Attend regional pipeline meetings where applicable.
• Provide opportunity status reporting.
• Support pursuit strategy execution.

Process Excellence (Mandatory)

• Apply bid management best practice.
• Drive consistency and quality.
• Capture lessons learned.
• Contribute to continuous improvement activities.

Artificial Intelligence (Optional)

• Workflow Automation: Hands‑on experience using AI software to automate first drafts and accelerate the overall bid lifecycle.
• Advanced Prompting: Strong prompt engineering skills to tailor complex technical responses to specific customer requirements.
• Tender Analysis: Ability to leverage AI summarization tools to rapidly parse dense RFPs and identify key compliance risks.
• Content Maintenance: Experience actively updating centralized AI content libraries to ensure high match rates for automated Q&A.
• Quality Control: Proficient in critically reviewing and refining AI-generated text to inject human nuance and specific win themes.

Regional Projects (Optional)

• Support regional growth initiatives.
• Contribute to reporting and analytics.
• Support sales enablement activities.

Success Measures (Mandatory)

• On‑time submission rate
• Bid quality scores
• Stakeholder feedback
• Opportunity conversion
• Process compliance

Qualifications

• Languages: Fluent in English (written and spoken), other languages a bonus.
• Education: Degree in Business, Marketing, Communications, Engineering, or a related field and/or demonstrable commercial experience within a solutions/IT provider.
• Experience: 3+ years of experience in bid, proposal, or tender management. Proven track record of managing high-value, complex bids (e.g., public sector, RFP, RFI).
• Certifications: APMP Certification (Association of Proposal Management Professionals) at Foundation, Practitioner, or Professional level.
• Methodology: Proficiency in structured bid frameworks (e.g., Shipley Associates methodology).
• Project Management: Strong project management skills (PMP or PRINCE2 certifications are a major plus).
• Tools: Advanced proficiency in MS Office Suite (Word, PowerPoint, Excel) and experience of Proposal Automation Tools would be a benefit.

What We Offer

• A great Team and culture – please see our colleague video.
• An exciting career as an integral part of a world‑leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.
• An attractive salary and benefits package.
• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
• A company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.