Bid Manager

Bentley Systems; Brisbane; Hybrid; AUD 120,000 - 160,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Bentley Impact Day

Job summary

Bentley Systems in Brisbane / Australia is seeking a Bid Manager to coordinate high-value proposals across Sales, Legal, Product, and Finance. The role demands disciplined project management, strict deadlines, and cross-functional leadership to convert complex bids into winning submissions in a global market.

Hybrid, home-based Australia with Brisbane presence. You will drive bid plans, ensure compliance, accelerate velocity, and use AI to draft first-pass responses while maintaining quality and

Qualifications

• 3+ years in bid, proposal or tender management.
• APMP certification at Foundation/Practitioner/Professional level.
• Familiar with Shipley bid frameworks.
• PM skills with PMP/PRINCE2 a plus.
• Proficient in MS Word/PowerPoint/Excel and proposal tools.

Responsibilities

• Coordinate binding and non-binding opportunities and bid plans.
• Manage contributors, reviews and ensure compliance.
• Maintain regular engagement with sales and regional meetings.
• Apply bid-management best practices to improve quality.
• Leverage AI to accelerate first drafts and maintain win themes.

Skills

English (Fluent)

Education

Degree in Business/Marketing/Communications/Engineering

Tools

MS Office

Proposal Automation Tools

Job description

Location: Home-based Australia / Hybrid Brisbane, Australia

Position Summary

At Bentley Systems, our strategic pursuit of major infrastructure projects globally requires a highly coordinated, high-stakes bidding operation.

The Bid Manager is the mission-critical anchor of this process, turning complex, multi-disciplinary engineering proposals into highly competitive, winning submissions. Operating in a fast-paced environment with strict external deadlines, this role is required to quarterback the entire bid lifecycle—orchestrating cross-functional teams across Sales, Legal, Product, and Finance.

Without the Bid Manager's rigorous project management, stakeholder alignment, and risk mitigation, our pursuits risk losing momentum, falling out of compliance, or missing critical submission deadlines.

By bringing discipline, structure, and strategic focus to every pursuit, the Bid Manager directly protects Bentley’s revenue pipeline and elevates our market position on the global stage.

A bid manager will deliver value to the business by:

• Orchestrating Complex Teams: Serves as the primary point of contact, aligning diverse internal stakeholders (from software engineers to legal teams) behind a unified, winning strategy.
• Secure Compliance and Quality: Acts as the final gatekeeper, ensuring every bid is meticulously aligned with user requirements, Bentley’s commercial policies, and strict compliance standards.
• Accelerating Bid Velocity: Drives the proposal schedule with absolute discipline, preventing last-minute scrambles and ensuring high-quality submissions are delivered ahead of time.

Responsibilities

Bid Delivery (Mandatory)

• Manage binding and non-binding opportunities.
• Develop bid plans and schedules.
• Coordinate contributors and reviews.
• Ensure compliance and quality standards.
• Manage proactive proposals.

Stakeholder Engagement (Mandatory)

• Maintain regular engagement with sales teams.
• Attend regional pipeline meetings where applicable.
• Provide opportunity status reporting.
• Support pursuit strategy execution.

Process Excellence (Mandatory)

• Apply bid management best practice.
• Drive consistency and quality.
• Capture lessons learned.
• Contribute to continuous improvement activities.

Artificial Intelligence (Optional)

• Workflow Automation: Hands-on experience using AI software to automate first drafts and accelerate the overall bid lifecycle.
• Advanced Prompting: Strong prompt engineering skills to tailor complex technical responses to specific customer requirements.
• Tender Analysis: Ability to leverage AI summarization tools to rapidly parse dense RFPs and identify key compliance risks.
• Content Maintenance: Experience actively updating centralized AI content libraries to ensure high match rates for automated Q&A.
• Quality Control: Proficient in critically reviewing and refining AI-generated text to inject human nuance and specific win themes.

Regional Projects (Optional)

• Support regional growth initiatives.
• Contribute to reporting and analytics.
• Support sales enablement activities.

Success Measures (Mandatory)

• On-time submission rate
• Bid quality scores
• Stakeholder feedback
• Opportunity conversion
• Process compliance

Qualifications

• Languages: Fluent in English (written and spoken), other languages a bonus.
• Education: Degree in Business, Marketing, Communications, Engineering, or a related field and/or demonstrable commercial experience within a solutions/IT provider.
• Experience: 3+ years of experience in bid, proposal, or tender management. Proven track record of managing high-value, complex bids (e.g., public sector, RFP, RFI).
• Certifications: APMP Certification (Association of Proposal Management Professionals) at Foundation, Practitioner, or Professional level.
• Methodology: Proficiency in structured bid frameworks (e.g., Shipley Associates methodology).
• Project Management: Strong project management skills (PMP or PRINCE2 certifications are a major plus).
• Tools: Advanced proficiency in MS Office Suite (Word, PowerPoint, Excel) and experience of Proposal Automation Tools would be a benefit.

This is a Hybrid role.

What We Offer

• Step into a collaborative work environment where ideas flourish, and teamwork propels us forward towards shared success.
• An attractive salary and benefits package.
• Bentley Impact Day: take a day off from work to volunteer with an organization of your choice.
• Celebrate milestone achievements and moments that matter through our colleague recognition award programs and our Bentley Achievers platform.
• A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
• Be part of a company committed to making a real difference by advancing the world’s infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.

Who We Are

Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world’s infrastructure – sustaining both the global economy and environment. Our industry-leading software solutions are used by professionals, and organizations of every size, for the design, construction, and operations of roads and bridges, rail and transit, water and wastewater, public works and utilities, buildings and campuses, mining, and industrial facilities. Our offerings, powered by the iTwin Platform for infrastructure digital twins, include MicroStation and Bentley Open applications for modeling and simulation, Seequent’s software for geoprofessionals, and Bentley Infrastructure Cloud encompassing ProjectWise for project delivery, SYNCHRO for construction management, and AssetWise for asset operations. Bentley Systems’ 5,200 colleagues generate annual revenues of more than $1 billion in 194 countries.

Equal Opportunity Employer

Bentley is proud to be an equal opportunity employer and considers for employment all qualified applicants without regard to race, color, gender/gender identity, sexual orientation, disability, marital status, religion/belief, national origin, caste, age, or any other characteristic protected by local law or unrelated to job qualifications.