Bid Coordinator | Major Projects

Ugl Group; New South Wales; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible working

16 weeks of paid parental leave

Salary continuance insurance

Discounted Medibank health insurance

Individual Development Plan

Wellness Program

OneRewards Discount Program

Job summary

UGL is seeking a Bid Coordinator to join the national Major Projects team, supporting complex bid submissions across sectors such as data centres, transport and defence. You will coordinate bid submissions, maintain centralized documentation, and collaborate with internal teams and external partners, ensuring compliance with tender requirements and deadlines.

With 5+ years in a bid/coordinator role within engineering or construction, you will bring strong SAP and Excel skills and the ability to

Qualifications

• 5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.
• Strong SAP, Excel and computer skills
• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.
• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.
• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.
• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.
• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.
• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.
• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.
• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.
• Oversee the submission, review, and approval workflows for project documentation— including budgets, schedules, and technical reports.
• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.
• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

Skills

Bid coordination

Time management

Communication

Tools

SAP

Excel

Job description

UGL provides engineering, construction, and maintenance services across diverse sectors including rail, road and tunnel, oil and gas, power, renewables, resources, water, defence, and telecommunications, in a fast-paced and ever-evolving environment.

As part of our national Major Projects team, you'll gain exposure to complex bids across multiple sectors while building relationships with key industry partners and clients.

This is an exciting opportunity to support UGL's continued growth across major infrastructure sectors including data centres, transport and defence. You will play a key role in positioning UGL for some of Australia's largest and most complex infrastructure opportunities.

Key Responsibilities

• Coordinate the preparation of bid submissions, ensuring compliance with tender requirements and deadlines.

• Establish and maintain a centralized bid documentation repository, ensuring proper version control and accessibility.

• Provide administrative assistance to the project delivery team, ensuring all documentation and processes adhere to contractual obligations.

• Support project schedules by tracking milestones, tasks, and deliverables to meet key deadlines.

• Facilitate communication between internal teams, external partners, and key public/private sector stakeholders.

• Compile reports and dashboards to track performance metrics, contract compliance, and progress updates.

• Maintain an organized system for bid and project documents, ensuring security, confidentiality, and compliance with organizational policies.

• Manage the exchange of project data between parties by leveraging project management platforms or data rooms.

• Oversee the submission, review, and approval workflows for project documentation— including budgets, schedules, and technical reports.

• Support procurement processes during the bid phase by organizing supplier/subcontractor bid packages and tracking responses.

• Assist project teams in monitoring budgets, invoices, and resource allocation during the delivery phase.

About You

• 5+ years’ experience in a Bid Coordinator or related role within an engineering or construction management environment.

• Strong SAP, Excel and computer skills

• Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast paced environment with multiple and competing demands

About UGL

As a member of the CIMIC Group of companies, we value diversity in our team’s backgrounds, ideas, work styles.

We are an Equal Opportunity Employer and strongly encourage applications from women, people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and individuals from culturally diverse backgrounds.

What we offer

• Flexible working

• Benefit from 16 weeks of paid primary parental leave.

• Complimentary salary continuance insurance.

• Discounted Medibank health insurance.

• Shape your career with an Individual Development Plan.

• Participate in our Wellness Program with AIA Vitality.

• Access our OneRewards Discount Program.

Please note: As part of the recruitment process, relevant screening checks will be conducted. These may include reference checks, verification of the right to work in Australia, a national criminal history check, anti-money laundering checks, and a pre-employment medical assessment (including drug and alcohol screening).

Job Ref 269588