BId Director

UGL Transport; Sydney; On-site; AUD 180,000 - 240,000; Full time

Job summary

UGL Transport is seeking a Bid Director to lead the strategy for winning tenders, coordinate cross-functional proposals, and manage the transition from submission to contract award. You will build strong client relationships and oversee risk, commercial commitments, and documentation to maximise chances of success.

The role requires extensive experience in EPC/PPP bids, governance, and high-performance collaboration with engineering, commercial, and site teams to deliver profitable tenders.

Qualifications

• Demonstrated experience in delivering successful and profitable tenders.
• Strong understanding of construction, maintenance and infrastructure sectors.
• Exceptional time management and ability to meet deadlines with limited supervision.

Responsibilities

• Develop and coordinate Tender documentation including cross functional requirements and ensure tender gate documentation is completed and submitted on time, within budget and in compliance with company policy and standard procedures.
• Review documentation ensuring a full and complete understanding of the technical and commercial commitments.
• Coordinate and initiate risk assessment and management activities to evaluate all commercial, financial, legislative and resource risk associated with the tender.
• Provide regular reports and recommendations on the progress of the tender and proposal.
• Develop and maintain a positive relationship with internal leads, the customer and site operations as necessary.
• Coordinate the development, preparation and submission of bids, including engineering, suppliers, and human resources.
• Review subcontractor submissions and evaluate their compliance, accuracy and competitiveness.
• Maintain an effective system for responding to customer questions relating to the bid proposal.

Skills

Bid management

Tendering

Risk management

Stakeholder management

Time management

EPC/PPP bids

Education

Tertiary qualifications – Engineering, Commerce, Law

Job description

UGL Transport is a diversified transport company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions across the Transport sector, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.

We are guided by our Company values which extend to all leaders and team members and across all departments within the company.

This role is critical for the continued and projected growth of UGL Transport

Job Purpose

As part of a high-performance team, the role of Bid Director is a critical success factor in securing competitively tendered projects for UGL Transport, reaching Contract/Financial Close and through Transition.

The primary purpose of this position is to set the strategy for winning the tender, develop and maintain strong Client relationships, coordinate and manage the preparation of the tender and submission requirements for allocated project’s and manage the process between proposal submission and contract award.

This role will be responsible for undertaking effective measures to comply with UGL Transport Bid Governance, enhance bid process and increase the probability of the company winning the contract (if deemed viable) and successfully completing the project through key coordination of risk and opportunity management and cross functional technical and commercial requirements.

Key Responsibilities

• Develop and coordinate Tender documentation including cross functional requirements and ensure tender gate documentation is completed and submitted on time, within budget and in compliance with company policy and standard procedures.
• Review documentation ensuring a full and complete understanding of the technical and commercial commitment to which the Company will be obligated.
• Coordinate and initiate risk assessment and management activities to evaluate all commercial, financial, legislative and resource risk associated with the tender.
• Provide regular reports and recommendations on the progress of the tender and proposal.
• Develop and maintain a positive relationship with the internal functional leads, the customer and relative site operations as necessary
• Identify the legislative, industrial, political, cultural and economic environment within which the contract would be performed and the impact of this.
• Coordinate the collation of information required to prepare the submission of the bid proposal. e.g. engineering, suppliers, human resources.
• Coordinate the development, preparation and issue of requests for quotation.
• Review subcontractor submissions and evaluate their compliance, accuracy and competitiveness.
• Maintain an effective system for responding to customer questions relating to the bid proposal.
• Liaise with all stakeholders to ensure the tender and submission is accurate and viable.
• Develop systems to ensure successful handover from proposal to contract initiation.
• Coordinate an effective and accurate record management system.
• Ensure compliance with all record keeping requirements.

Qualifications

• Tertiary qualifications – Engineering, Commerce, Law
• Broad understanding of construction, maintenance and infrastructure sectors
• Alternately, operational background with high exposure to business development
• activity/tendering
• Demonstrated experience in delivering successful and profitable tenders
• Exceptional time management skills, capability to ensure deadlines are met; work with minimal supervision.
• Successful win track record in EPC, PPP complex bids

Diversity

At UGL Transport, we know that diverse teams create better outcomes. We welcome and celebrate different backgrounds, experiences, perspectives, and ways of thinking, and we're committed to creating an environment where everyone feels respected, included, and empowered to succeed.

We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, people living with disability, culturally and linguistically diverse candidates, LGBTQIA+ individuals, and mature-aged professionals.

Research shows that women often apply only when they meet every requirement. If you're excited about this opportunity but don't tick every box, we still encourage you to apply. We'd love to hear how your skills and experience could contribute to our team.
Please note that relevant pre-employment checks will be conducted, including a national criminal history check and pre-employment medical assessment.