Bid Coordinator

Datacom; Canberra; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Paid parental leave

Employee Assistance Programme (DataCar

Ongoing learning and certifications

Access to industry‑leading learning

Employee discounts

Meaningful work

Job summary

Datacom is seeking a Bid Coordinator to coordinate and assist with the bid process via our system, delivering diverse customer solutions. You will support the proposal lifecycle, gather information, coordinate reviews, and write proposal content to meet specifications.

Ideal candidates bring strong administrative capability, bid process knowledge, and excellent technical writing. You’ll collaborate across Australia and New Zealand, supporting Bid Managers and sales teams in a structured,

Qualifications

• Sound administrative knowledge and bid/sales process understanding.
• 2+ years in an administrative or sales‑facing role.
• Ability to convey technical information clearly across levels.

Responsibilities

• Maintain an effective pre‑sales engine to enable bid function.
• Assist proposals with content gathering and internal reviews.
• Coordinate proposal process, collate docs, write content, meet specs.
• Carry out admin tasks to help bids team win tenders.
• Draft pre‑sales content for client/prospect proposals.

Skills

Administrative knowledge

Bid/sales process knowledge

2+ years experience in admin or sales

Effective presentation skills

Excellent technical writing

Advanced MS Office

Tools

Microsoft Word

PowerPoint

Excel

Teams

SharePoint

Job description

Our purpose

At Datacom, we combine technology, expertise, and talented people to help organisations thrive in a rapidly changing world. With 60+ years of experience, almost 6,000 employees across 30+ locations, and annual revenue of NZ$1.48 billion, we are proud to be one of Australasia's largest and most trusted home‑grown technology companies.

We work with customers across government, enterprise, and commercial sectors to solve complex challenges and deliver meaningful outcomes. By combining deep local knowledge with world‑class technology partnerships, we help organisations navigate change, unlock new opportunities, and build capability for the future.

Whether we're supporting governments, enterprise organisations, or growing businesses, we're committed to creating meaningful outcomes for our customers, communities, and each other.

About The Role

The Bid Coordinator is responsible for coordinating and assisting with the Bid Process via the Datacom system to devise diverse customer solutions.

What You'll Do

As Bid Coordinator you will:

• Maintaining an effective pre-sales engine to enable and optimise the bid function.
• Assisting the proposal process including the acquisition of all relevant information relating to the content of the proposal as well as the internal review of proposal
• Coordinating the proposal process, collating documentation, writing content, and delivering on proposal specifications
• Fulfilling administrative and support tasks which assist the bids team to manage proposal, win tenders and obtain opportunities
• Writing pre-sales content for the delivery of proposals to clients and prospects

What You'll Bring

• Sound administrative knowledge
• Knowledge of the bid/sales process within a similar technical environment
• 2+ years in an administrative or sales focussed role
• Effective presentation skills with the ability to convey technical information across various levels
• Excellent technical writing skills
• Advanced MS Office skills

Preferred skills:

• Strong written communication with excellent spelling, grammar and attention to detail
• Exceptional organisation and time management, comfortable managing multiple deadlines at once
• Bid/tender coordination experience, ideally exposure to RFPs, RFQs, Tenders or other formal procurement responses
• Document management and formatting, particularly confident with Microsoft Word, PowerPoint, Excel, Teams and SharePoint
• Stakeholder coordination, able to chase inputs, organise reviews and keep contributors accountable to deadlines
• High attention to detail, including version control, response compliance, formatting and final submission checks
• Ability to work independently, prioritise tasks and flag risks early without needing constant direction
• Calm under pressure, particularly when working to fixed submission deadlines
• Collaborative working style, comfortable supporting Bid Managers, sales teams, SMEs and leadership across Australia and New Zealand

Culture And Benefits

Join a team where you'll be supported to grow your career, prioritise your wellbeing, and make a genuine impact. From industry-leading learning and development opportunities to parental leave, wellbeing support, and employee benefits, we're committed to helping our people thrive both professionally and personally

We're passionate about creating a workplace where people feel supported, empowered, and inspired to do their best work. Whether you're developing new skills, tackling complex challenges, or collaborating with some of the best minds in the industry, you'll be part of a team that values curiosity, innovation, inclusion, and making a genuine difference.

Why you will love working here

• Paid parental leave
• 24/7 Employee Assistance Programme (DataCare)
• Ongoing learning, certifications, and career development opportunities
• Access to industry-leading learning platforms and future skills training
• Recognition programmes that celebrate great work
• Great employee discounts and financial wellbeing benefits
• Meaningful work that makes a real impact