Bequests & Estates Administrator (Part-Time, 21h/wk)

Guide Dogs NSW/ACT; Sydney; On-site; AUD 32,000 - 42,000; Part time

Benefits offered by this job

Salary packaging up to $15,900 (tax‑s‑

Employee Assistance Program

Me Days

Paid Parental Leave

Personal leave 15 days (pro‑rated)

Additional leave purchase option

Professional development support

Inclusive workplace

Job summary

Guide Dogs NSW/ACT invites applications for a Permanent part-time Estates Administrator, 21 hours per week, with flexible across days in Sydney. You will manage estate notifications, process bequest payments, and maintain confidential records to support accurate income forecasting.

You will work within the Marketing and Philanthropy team, bringing strong administration skills, attention to detail, and experience with MS Word/Excel and CRM systems.

Qualifications

• Experience in business administration or a related field.
• Strong interpersonal and communication skills, with the ability to build effective relationships with internal and external stakeholders.
• Excellent organisation skills, flexibility and the ability to prioritise competing tasks.
• Sound judgement, tact and a strong commitment to confidentiality.
• High accuracy and attention to detail.
• Confidence using Microsoft Word, Excel, PowerPoint and CRM systems.
• Capacity to meet the physical demands and inherent requirements of the role.

Responsibilities

• Enter and maintain estate notifications accurately in relevant systems.
• Process and receipt bequest payments, including cheque, EFT and shares, in line with Finance procedures.
• Administer pecuniary gifts from notification through to receipt of payment.
• Prepare standard correspondence, legal documents and forms.
• Obtain relevant information and documents from solicitors and executors, including Grants of Probate.
• Maintain complete, accurate and confidential estate records and audit trails.
• Keep internal stakeholders informed about estate income, progress and expected payment timing.
• Maintain estate and bequest information to support accurate income forecasting.
• Prepare the bequestor recognition list for the Annual Report and digital wall display.

Skills

Estate administration

Bequest processing

Stakeholder management

Microsoft Word

Microsoft Excel

CRM systems

Attention to detail

Education

Business Administration training

Tools

CRM systems

MS Word

MS Excel

PowerPoint

Job description

Guide Dogs NSW/ACT invites applications for a Permanent part-time Estates Administrator, 21 hours per week, with flexible across days in Sydney. You will manage estate notifications, process bequest payments, and maintain confidential records to support accurate income forecasting.

You will work within the Marketing and Philanthropy team, bringing strong administration skills, attention to detail, and experience with MS Word/Excel and CRM systems.