Aurion Systems Administrator, People Branch

Department of the Prime Minister and Cabinet NZ; Canberra; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Aurion System Administrator in the People Branch of the Department of the Prime Minister and Cabinet NZ in Canberra manages the HRIS (Aurion) for the department, supporting payroll, reporting and system integrity.

You will configure and maintain Aurion, run fortnightly pay, manage organisational structures and payroll files, develop reports, test upgrades, maintain security, and document procedures while collaborating with colleagues on priorities.

Qualifications

• Demonstrated experience as an Aurion systems administrator with strong Aurion technical skills, attention to detail and analytical ability.
• Experience applying pay and conditions of service policies, procedures and employment provisions in systems.
• Strong written and oral communications skills.
• Ability to mentor staff in Aurion technical capability.
• Ability to foster cooperative relationships with staff, clients and stakeholders.
• Proactive mindset to drive system/process improvements.
• High standard of professionalism and integrity.

Responsibilities

• Configuration and maintenance of the Aurion system to ensure compliance with legislation, policies and guidelines.
• Execution of the fortnightly pay run within agreed timeframes, processing pay, reconciling payroll and producing reporting including creditor information.
• Organisation structure and position maintenance.
• Upload and management of payroll files through banking software.
• Develop, validate and deliver regular and ad hoc reports for internal and external stakeholders using Aurion Query Tool and other reporting tools.
• Testing and implementation of upgrades, system enhancements and IT integrations with relevant stakeholders.
• Maintenance and regular review of system controls to ensure high levels of security.
• Develop and maintain documentation including SOPs, checklists and staff notices.
• Collaborate with colleagues to identify and implement payroll and Aurion priorities and project activities.
• Assist staff with Aurion related queries.

Skills

Aurion systems expertise

Payroll/HRIS experience

Analytical skills

Attention to detail

Communication skills

Mentoring staff

Process improvement

Team collaboration

Tools

Aurion

Job description

Aurion Systems Administrator, People Branch

Department of the Prime Minister and Cabinet NZ – Canberra ACT

People Branch works to enable PM&C to have a workforce with diverse skills and life experience to deliver outcomes for the Australian Government and people.

Key to this is fostering a safe, inclusive and high performing culture, a contemporary employment framework and delivering an accurate and reliable provision of conditions of service. We deliver human resource (HR) services, advice and strategies underpinned by modern and adaptable employment policies and HR and business systems.

People Branch offers a flexible and dynamic working environment, where we collaborate across teams to deliver outcomes and grow our skills.

The Payroll, Aurion and HR Help Team works closely with other areas across PM&C to deliver a high-quality payroll service, Aurion system support and helpdesk function for PM&C and MOU agencies. The Team is highly engaged, experienced and capable with a strong focus on accuracy, service delivery and accountability.

What you will do

As the Aurion System Administrator, you will work in a small team responsible for the management of the Human Resources Management Information System (Aurion) for the department.

The position is responsible for the following:

• Configuration and maintenance of the Aurion system to ensure compliance with all relevant legislation, policies and guidelines.
• Execution of the fortnightly pay run in accordance with agreed timeframes including processing of the pay run, reconciliation of the pay to ensure payroll is accurate and disbursement of associated reporting including creditor information.
• Organisation structure and position maintenance.
• Upload and management of payroll files through the banking software.
• Develop, validate and deliver regular and ad hoc reports for internal and external stakeholders using Aurion Query Tool and other reporting tools.
• Testing and implementation of upgrades, system enhancements and IT integrations in consultation with relevant stakeholders.
• Maintenance and regular review of appropriate system controls to ensure high levels of system security.
• Develop and maintain documentation including standard operating procedures, checklists and staff notices where required.
• Work closely with colleagues to identify and implement payroll and Aurion system priorities and project activities.
• Assist staff with Aurion related queries.

Who we are

People Branch works to enable PM&C to have a workforce with diverse skills and life experience to deliver outcomes for the Australian Government and people.

Key to this is fostering a safe, inclusive and high performing culture, a contemporary employment framework and delivering an accurate and reliable provision of conditions of service. We deliver human resource (HR) services, advice and strategies underpinned by modern and adaptable employment policies and HR and business systems.

People Branch offers a flexible and dynamic working environment, where we collaborate across teams to deliver outcomes and grow our skills.

The Payroll, Aurion and HR Help Team works closely with other areas across PM&C to deliver a high-quality payroll service, Aurion system support and helpdesk function for PM&C and MOU agencies. The Team is highly engaged, experienced and capable with a strong focus on accuracy, service delivery and accountability.

What you will do

As the Aurion System Administrator, you will work in a small team responsible for the management of the Human Resources Management Information System (Aurion) for the department.

The position is responsible for the following:

• Configuration and maintenance of the Aurion system to ensure compliance with all relevant legislation, policies and guidelines.
• Execution of the fortnightly pay run in accordance with agreed timeframes including processing of the pay run, reconciliation of the pay to ensure payroll is accurate and disbursement of associated reporting including creditor information.
• Organisation structure and position maintenance.
• Upload and management of payroll files through the banking software.
• Develop, validate and deliver regular and ad hoc reports for internal and external stakeholders using Aurion Query Tool and other reporting tools.
• Testing and implementation of upgrades, system enhancements and IT integrations in consultation with relevant stakeholders.
• Maintenance and regular review of appropriate system controls to ensure high levels of system security.
• Develop and maintain documentation including standard operating procedures, checklists and staff notices where required.
• Work closely with colleagues to identify and implement payroll and Aurion system priorities and project activities.
• Assist staff with Aurion related queries.

The key duties of the position include

Our ideal candidate will perform at the level in accordance with the PM&C Performance model.

Our ideal candidate will have:

• Demonstrated experience as an Aurion systems administrator, with strong Aurion technical skills, attention to detail, analytical skills and a proven ability to achieve results.
• Demonstrated experience in the system application of pay and conditions of service policies, procedures and employment provisions.
• Sound written and oral communications skills.
• Proven ability to mentor staff in the development of Aurion technical capability.
• Demonstrated capacity to facilitate cooperative and collaborative relationships and consult and engage with staff, clients and stakeholders.
• Positive approach to drive process and system improvement.
• Demonstrated high standard of professionalism and integrity.

Eligibility

• Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the APS unless the Agency Head has agreed otherwise, in writing. At PM&C to be eligible for this position you should be an Australian Citizen by the completion of the recruitment process, except under exceptional circumstances.
• The successful candidate must be able to obtain and maintain a security clearance, or hold a current security clearance of an appropriate level.
• The successful candidate will be assessed through our pre-employment screening checks, such as an Australian Criminal History Check, and will normally be subject to a six-month probation period if new to the APS or has not yet completed their probation period elsewhere in the APS.

Notes

Ongoing & Non-ongoing (for a period of up to 24 months)

This role is being advertised as both ongoing and non-ongoing, with the employment type to be determined in negotiation with the preferred candidate and the PM&C delegate.

Where a non-ongoing specified term is offered, this would be for a maximum period of two (2) years. If the initial contract is for less than 2 years, it may be extended or renewed once, up to the 2 year limit.

A non-ongoing offer may result in conversion to an ongoing offer of employment, however this must occur within 18 months from the opening date of this advertisement.

Getting to know the Department of the Prime Minister and Cabinet

The Department of the Prime Minister and Cabinet (PM&C) advances Australia’s national interests through high quality support to the Prime Minister and the operations of Cabinet.PM&C supports the Prime Minister as leader of the Government and of Cabinet and as leader of the country. This positions us both to provide visibility of Government priorities and influence outcomes across all Commonwealth portfolios, state jurisdictions, the Australian Public Service (APS) as an institution, and on the international stage.Our role is to provide fresh thinking and creative advice to government as stewards for the APS. We contribute ideas on the many and varied issues facing Australia, taking into consideration the views and opinions of a range of stakeholders across the private, public, not-for-profit and community sectors.The PM&C team provides pragmatic advice and finds solutions to problems so that Government policies can be effectively designed and implemented. We give particular weight to issues that are important to the Prime Minister.Our focus, put in its simplest terms, is to find new ways to improve the lives of all Australians.