Asst. Program Manager (Level 3)- NV1 Clearance

XPT Software Australia; Canberra; On-site; AUD 120,000 - 160,000; Full time

Job summary

XPT Software Australia is seeking an Assistant Program Manager (APM), Work Level 3, to support the LNIC Program of Work within the Defence Capability System in Canberra. The role requires NV1 security clearance and close coordination with Army command and joint forums.

You will lead planning, risk management, procurement support, governance activities, and stakeholder engagement with Defence, industry and Commonwealth officials.

Qualifications

• Bachelor degree or higher in project/program management or certification.
• 10+ years of industry experience in program management.
• Negative Vetting Level 1 (NV1) clearance.
• Must work in Canberra, ACT.

Responsibilities

• Assist in creating and maintaining the LNIC Program of Work.
• Coordinate external WTO requests and internal LNIC activities.
• Develop project management processes with SO2 Operations Officer.
• Support risk management and governance activities.
• Assist in planning LNIC support to Defence exercises.
• Carry out other tasks directed by SO2 Operations Officer or LNIC Military Executive Group.

Skills

Project management

Leadership

Communication

Stakeholder management

MS Office

Jira

Education

Bachelor degree in project or program management

PMI/PMP or PRINCE2 Practitioner or Agile certification

AIPM Certified Practising Project Director/Project Manager

Tools

MS Office

Atlassian Jira

Job description

Position: Assistant Program Manager (APM), Work Level 3

Security Clearance: Hold and maintain at least NV1 for the whole engagement

Key Responsibilities

• Assist in creating and maintaining the LNIC Program of Work, drawing tasking from the Army chain of command and requests from Joint forums and boards within the Defence Capability System.
• Manage, coordinate and synchronise external work take-on (WTO) requests for LNIC support, including defining scope, deliverables, resource allocation and schedules.
• Manage, coordinate and synchronise internal LNIC activities and tasks across its teams and functional areas, including scope, deliverables, resourcing and work take-on schedules.
• Help develop LNIC project management processes in consultation with the SO2 Operations Officer, and manage the work outcomes of the Program Support Officers.
• Support LNIC risk management practice, and perform secretariat functions for internal and external engagements (Joint, Coalition and Defence industry).
• Support simple and complex procurement activities under the Commonwealth Procurement Rules and LNIC Procurement Work Instructions.
• Assist in planning and executing LNIC support to Land, Joint and Coalition activities such as EX TALISMAN SABRE, the EX MERCURY series, the Joint Warfighting Series and Joint Warfighting Activities.
• Carry out other tasks directed by the SO2 Operations Officer or the LNIC Military Executive Group.

Service descriptors: develop and design; management; evaluation; scheduling; process mapping; compliance and fraud; risk management and assessment; document and report preparation.

Governance and reporting

The contractor will attend and take part in weekly work area and project team meetings; monthly Project Board, Program Board or Integrated Project Team meetings; risk, issue and dependency reviews; contract performance and assurance reviews; stakeholder meetings with Defence, industry and Commonwealth representatives; and security, workforce, audit and compliance meetings where relevant.

You will be expected to give accurate status updates, action item reports, risk assessments, briefing material and meeting inputs. You may be asked to chair governance meetings, prepare Executive-level briefs, present status updates, support Gate Reviews and advise senior Defence leadership and Commonwealth officials. A monthly report against Key Result Areas (KRAs) aligned to the deliverables is provided to your reporting chain.

Essential

Required qualifications and experience

• A Bachelor degree or higher in project or program management, or a project management certification, for example PMI Program Management Professional, PRINCE2 Practitioner, an Agile certification, or AIPM Certified Practising Project Director or Project Manager.
• At least 10 years of industry experience in program management, to meet the Level 3 Work Level Standard.
• Negative Vetting Level 1 (NV1) clearance.
• Must work in Canberra, ACT.

Highly desirable

Responsibilities

More than 12 years of project or program support experience, preferably within secure ICT systems in the Defence domain, including developing project and program management artefacts such as those listed in the responsibilities above, plus:

• proven experience as a program manager or in a relevant role;
• excellent organisational and leadership skills;
• outstanding communication and interpersonal abilities;
• thorough understanding of diverse business processes and strategy development; and
• excellent knowledge of MS Office and Atlassian Jira.

Desirable

• Qualifications and practical experience in project or program management.
• A detailed understanding of Defence Capability System policy and processes.
• Experience with network integration at the tactical and operational levels within the ADF, including interfaces to strategic network boundaries.
• Highly effective stakeholder management, both internal and cross-organisation.
• Experience in organisational and project risk management.
• Experience delivering within the Public Governance, Performance and Accountability Act (PGPA Act).
• Experience with agile project software.