Associate to Commissioner O’Neill

Queensland Industrial Relations Commission; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Queensland Industrial Relations Commission in Brisbane seeks a confidential personal aide to the Member, providing executive support for case workload management and court appearances.

You will manage the Member's diary and chambers, coordinate transcripts and filing, conduct legal research, draft documents, arrange travel, and liaise with the Registry and stakeholders while maintaining high standards of confidentiality and professionalism.

Job description

Queensland Industrial Relations Commission - Brisbane QLD

Purpose

To act as a personal and confidential aide to the Member, in and out of Court, in connection with the Member's duties.
To provide executive support to the Member regarding all activities required to administer the Member's case workload efficiently and effectively.

Key Duties

• Manage the Member's chambers, including maintenance of the library, maintenance of the Member's diary, confidential filing and indexing and filing decisions;
• Manage the efficient and effective conduct of the Member's courtroom including ensuring the availability of facilities, timely and accurately listing of matters, recording and safe custody of exhibits, custody of court files, attending the Member in court and recording orders made;
• Provide professional support to the Member, particularly in relation to managing hearings, conferences, appointments, travel arrangements, and incoming phone calls;
• Conduct research of awards, orders, decisions and interpretations of the Court, the Commission and other jurisdictions as required by the Member;
• Prepare, vet, format and draft all documents relating to matters decided by the Member e.g. decisions, amendments, awards, orders, agreements etc;
• Liaise with the Registrar, Registry staff, parties, members of the legal profession, government departments, trade unions, employer groups, the media and the general public;
• Maintain a high level of quality in the performance of all duties, ensuring adherence to the quality systems documentation for Associates and the administrative processes of the Registry;
• Coordinate the workflows between the Member and the Registry to ensure efficient and effective processes and to ensure the integrity of all documentation and tracking of all case matters allocated to the Member; and
• Attend to other duties as directed by the Member from time to time.

Key Attributes - Are you the right person for the role?

The ideal applicant will demonstrate the following key attributes as they apply to the key duties of the role:

• A genuine interest in industrial relations and employment law and a sound understanding of the work that the Court and Commission does. Applicants that can demonstrate familiarity with key legislation and industrial law jurisprudence will be highly regarded;
• Education and personal maturity sufficient to enable the Associate to converse confidently with persons occupying high office in professional and social gatherings;
• Sound organisational skills including an appreciation of the need for confidentiality, tact, discretion, initiative and reliability and the ability to manage time efficiently and work harmoniously with others and with minimum supervision;
• Well-developed communication (written and oral) and interpersonal skills;
• Personal resilience and maturity to deal with challenging situations; and
• High standard of competency and professionalism in office administration including keyboard and word processing skills and the ability to use computer-based file tracking systems.