Associate Adviser

Work Initiatives; Melbourne; On-site; AUD 75,000 - 85,000; Full time

Benefits offered by this job

Modern Melbourne CBD offices

Exposure to experienced Private Wealth

Team-building activities

Professional development

Job summary

Capital Haus is seeking an experienced Associate Adviser to provide high-level administrative and operational support to Private Wealth Advisers. You will focus on investment administration, trade support, client service and regulatory compliance in a fast-paced wealth environment.

You will thrive on detail, be highly organised and able to manage multiple priorities, collaborating across platforms and internal teams to ensure accurate processing and timely client service.

Qualifications

• Demonstrable understanding and interest to develop a career in financial advice.
• Previous experience as an associate adviser, advice support, dealer assistant or similar role preferred.
• Experience within stockbroking, private wealth or financial advice highly regarded.
• Familiarity with investment platforms and market operations such as OpenMarkets, Praemium or Hub24.
• RG146 qualifications are advantageous but not essential.
• Working knowledge of XPLAN is desirable.

Responsibilities

• Provide day-to-day support to Private Wealth Advisers in relation to investment and client portfolio administration.
• Assist with trade execution support, confirmations and settlement processes.
• Prepare and process investment documentation including account openings and client instructions.
• Liaise with advisers, platforms, brokers and internal teams to ensure efficient transaction processing.
• Support compliance and regulatory requirements including record-keeping and file maintenance.
• Assist with preparation and development of advice documentation (SOA/ROA/IPS).
• Maintain accurate client and portfolio records across CRM and platforms (Xplan).
• Prepare reports, portfolio reviews and client correspondence.
• Manage adviser calendars, scheduling, reviews and follow-up actions.
• Build relationships with internal/external partners to support Private Wealth operations.
• Respond to client queries professionally and timely.
• Provide ad hoc administrative support to the investment/advice team.

Skills

Organisational skills

Attention to detail

Communication skills

Prioritisation

Proactive mindset

Teamwork

Interest in financial markets

MS Office

Tools

OpenMarkets

Praemium

Hub24

XPLAN

Job description

Position Title: Associate Adviser
Location: Melbourne, VIC (On-site)
Employment Type: Full-time
Salary Range: $75-$85k, based on experience + Super

About Us

Capital Haus is a leader in private wealth management and financial advisory, renowned for our unwavering commitment to client success and sustainable growth. We pride ourselves on delivering exceptional client service and robust financial solutions, and we are seeking an experienced and detail-oriented Dealer’s Assistant to support our Private Wealth Advisers and investment operations as we continue to grow across Australia and globally.

Position Purpose

The Associate Adviser role is responsible for providing high-level administrative and operational support to Private Wealth Advisers, with a strong focus on investment administration, trade support, client service and compliance. This role is integral to ensuring the smooth execution of advice strategies, accurate processing of transactions and delivery of timely, professional service to clients.

We are seeking a highly organised individual with strong attention to detail, a proactive mindset and an interest in markets and investments, who thrives in a fast-paced private wealth environment.

Key Responsibilities

Provide day-to-day support to Private Wealth Advisers in relation to investment and client portfolio administration.

Assist with trade execution support, confirmations and settlement processes.

Prepare and process investment documentation, including account openings, client instructions and platform forms.

Liaise with advisers, platforms, brokers and internal teams to ensure efficient transaction processing.

Support compliance and regulatory requirements, including record-keeping and file maintenance.

Assist with preparation and development of advice documentation relating to SOA, ROA and IPS on behalf of the Private Wealth Advisers.

Maintain accurate and up-to-date client and portfolio records across CRM and investment platforms including data capturing in Xplan.

Assist with preparation of reports, portfolio reviews and client correspondence.

Manage adviser diaries, meeting scheduling, reviews and follow-up actions.

Manage relationships with internal and external business partners, BDM’s etc.

Respond to client queries in a professional and timely manner.

Act as a valuable support to the wider Private Wealth business

Perform ad hoc administrative and operational duties to support the investment and advice team.

Key Skills and Attributes

Strong organisational and time management skills.

High attention to detail and accuracy, particularly with financial data.

Excellent communication skills with a professional phone and email manner.

Ability to manage competing priorities in a fast-paced environment.

Proactive, reliable and solutions-focused attitude.

Ability to work independently and collaboratively within a team.

Strong interest in financial markets and investments.

Proficient in Microsoft Office (Word, Excel, Outlook).

Qualifications and Experience

Demonstratable understanding and interest to develop a career in financial advice.

Previous experience as an associate adviser, advice support, dealer assistant or similar role preferred

Experience within stockbroking, private wealth or financial advice highly regarded.

Familiarity with investment platforms and market operations (e.g. OpenMarkets, Praemium, Hub24 or similar) desirable.

Relevant financial services qualifications or progress toward RG146 advantageous but not essential.

Working knowledge and experience with Xplan, desired but not essential.

What We Offer

Supportive and inclusive workplace with modern Melbourne CBD offices.

Exposure to experienced Private Wealth Advisers and complex investment strategies.

Strong team culture with regular company events and team-building activities.

Opportunities for professional development and career progression within private wealth and investments.

Competitive remuneration and benefits package.

Long-term career pathways within a growing and respected wealth management firm.

You must have full Australian working rights to apply for this position. Applicants needing sponsorship now or in the future will not be considered.